title
Revision to Personnel Policy Manual
5.4 Sick Time
resolution
WHEREAS, it is the practice of the DuPage County Board to provide employees with written policy and benefit information in the form of the DuPage County Board Personnel Policy Manual; and
WHEREAS, it is the responsibility of the Human Resources Department to maintain and distribute these policies; and
WHEREAS, it is the policy of DuPage County (“County”) to recognize that employees may occasionally be absent because of illness or injury, and the County believes that employees should be protected against a loss of income because of such temporary absences; and
WHEREAS, DuPage County has adopted a Sick Time Policy, specifically, Personnel Policy 5.4 Sick Time; and
WHEREAS, the Sick Time Policy applies to eligible County employees, and eligible employees of County elected officials who adopted the policy provisions; and
WHEREAS, Personnel Policy 5.4 Sick Time, currently specifies that sick time hours accrued and banked, may be used during the course of employment for the employee’s own health condition or to care for an immediate family member who requires the employee’s care or other reasons as stated within the Policy handbook; and
WHEREAS, Personnel Policy 5.4 Sick Time, provides that effective December 1, 2011, all sick time hours accrued, unused, and banked were frozen for purposes of eligibility for monetary compensation. Said accrued, unused and banked sick time continued to be eligible for pay based on years of service at time of separation, as outlined in the policy; and
WHEREAS, Personnel Policy 5.4 Sick Time, provides that under certain circumstances, relative to sick time accrued, unused and banked prior to December 1, 2011, employees had the option to receive monetary compensation for a limited number of said days of sick time, one time per year, subject to specified percentages based upon date of hire; and
WHEREAS, Personnel Policy 5.4 Sick Time, provides that sick time earned after December 1, 2011 is not eligible for monetary compensation; and
WHEREAS, the County Board finds it prudent to allow the payment of monetary compensation, for sick time hours accrued, unused and banked prior to December 1, 2011, in full day increments (either 7.5 hours or 8 hours), to eligible employees, up to four (4) times per year, at the percentages based upon date of hire, as outlined in Policy 5.4; and
WHEREAS, employees that are eligible for payment of monetary compensation, for sick time hours accrued, unused and banked prior to December 1, 2011, will need to meet all requirements outlined in revised Policy 5.4 and follow all requirements outlined in the form entitled Request for Payment of Accrued Sick Leave - Pre-FY12 Sick Bank and submit said form for consideration of payment(s). This form has been attached as Exhibit A for reference; and
WHEREAS, when an eligible employee receives payment of monetary compensation, for sick time hours accrued, unused and banked prior to December 1, 2011, said employee’s accrued, unused and banked sick time will be reduced accordingly; and
WHEREAS, eligible employees of Collective Bargaining Units within the County may participate in this revision to Policy 5.4 Sick Time allowing for payment of monetary compensation, for sick time hours accrued, unused and banked prior to December 1, 2011, in full day increments, to eligible employees, up to four (4) times per year, at the percentages based upon date of hire, as outlined in Policy 5.4, or as applicable to their collective bargaining agreement, if their exclusive representative formally accepts this policy revision through submission of written notice, in a form acceptable to the County/Employer, and making appropriate, pertinent revisions to their respective collective bargaining agreement, if necessary. Once this written notice is authorized by the respective exclusive representative of the Collective Bargaining Unit, the DuPage County Chair, and/or the Elected County Official, or their designees, are authorized to execute and implement this policy revision for the respective members of the Collective Bargaining Unit.
NOW, THEREFORE BE IT RESOLVED, that the Personnel Policy 5.4 Sick Time, is hereby revised to authorize the payment of monetary compensation, for sick time hours accrued, unused and banked prior to December 1, 2011, in full day increments, to eligible employees, up to four (4) times per year, at the percentages based upon date of hire, as outlined in Policy 5.4 (Attached as Exhibit B); and
NOW, THEREFORE BE IT RESOLVED, that when an eligible employee receives payment of monetary compensation, for sick time hours accrued, unused and banked prior to December 1, 2011, said employee’s accrued, unused and banked sick time will be reduced accordingly; and
NOW, THEREFORE BE IT RESOLVED, that this Revision shall be effective upon approval; and
BE IT FURTHER RESOLVED that the County Clerk be directed to transmit copies of this Resolution to the Auditor, Treasurer, Recorder, County Clerk, State’s Attorney, Sheriff, Clerk of the Circuit Court, Chief Judge of the 18th Judicial Circuit Court, Coroner, Regional Office of Education, Finance Department, Human Resources Department, Chief of Administration, and one copy to the County Board.
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Approved and adopted this 13th day of August, 2024 at Wheaton, Illinois.
________________________________
DEBORAH A. CONROY, CHAIR
DU PAGE COUNTY BOARD
Attest: ___________________________________
JEAN KACZMAREK, COUNTY CLERK