RESOLUTION
PRMS-R-0003-26
AUTHORIZATION TO MOVE CASH BALANCE FROM THE PRMS EQUIPMENT REPLACEMENT FUND, COMPANY 4000 - ACCOUNTING UNIT 5840 TO THE PRMS OPERATIONS FUND, COMPANY 4300 - ACCOUNTING UNIT 5861 AND THE PRMS EQUIPMENT REPLACEMENT FUND, COMPANY 4300 - ACCOUNTING UNIT 5862
$3,000,000
WHEREAS, the PRMS Oversight Committee is responsible for the financial stewardship and long-term sustainability of the Police Records Management System; and
WHEREAS, PRMS was established using a funding model requiring annual advances from the County General Fund and ETSB with subsequent reimbursement, resulting in ongoing inter-entity financial transfers; and
WHEREAS, PRMS is now financially able to operate independently, and forthcoming changes in law prohibit 911 surcharge funds from being used to fund non-ETSB related systems; and
WHEREAS, the establishment of a separate, independently controlled accounting entity will allow PRMS to manage funds directly, eliminate recurring inter-entity borrowing and reimbursement, and improve financial transparency and cost segregation while maintaining Oversight Committee review and oversight; and
WHEREAS, the formation of this entity does not expand the scope or mission of PRMS and does not diminish the Oversight Committee’s governance or audit authority; and
WHEREAS, due to the need to establish the PRMS OPERATIONS FUND, COMPANY 4300 - ACCOUNTING UNIT 5861 and the PRMS EQUIPMENT REPLACEMENT FUND, COMPANY 4300 - ACCOUNTING UNIT 5862, there is a need for the Treasurer to move the cash balance from the PRMS EQUIPMENT REPLACEMENT FUND, COMPANY 4000 - ACCOUNTING UNIT 5840; and
WHEREAS, the County of DuPage finds it necessary to transfer the cash balance as of January 27, 2026 up to, but not to exceed, $3,000,000 (THREE MILLION AND NO/100 DOLLARS) to the PRMS OPERATIONS FUND, COMPANY 4300 - ACCOUNTING UNIT 5861 and the PRMS EQUIPMENT REPLACEMENT FUND, COMPANY 4300 - ACCOUNTING UNIT 5862 respectively; and
WHEREAS, the County of DuPage finds it necessary to grant authority to the Treasurer, to move said amounts in one or more transfers as operating requirements dictate; and
WHEREAS, sufficient cash is available in the PRMS EQUIPMENT REPLACEMENT FUND, COMPANY 4000 - ACCOUNTING UNIT 5840 to accommodate said transfer(s) up to, but not to exceed $3,000,000 (THREE MILLION AND NO/100 DOLLARS) for the aforementioned time period; and
WHEREAS, the need to move the cash balance in the amount of $3,000,000 (THREE MILLION AND NO/100 DOLLARS) in the PRMS EQUIPMENT REPLACEMENT FUND, COMPANY 4000 - ACCOUNTING UNIT 5840 creates an emergency within the meaning of the Counties Act, Budget Division, (55 ILCS 5/6-1003).
NOW, THEREFORE, BE IT RESOLVED, by the DuPage County Board that the said cash transfer(s) may be relative to the period of December 1, 2025 to November 30, 2026; and
BE IT FURTHER RESOLVED by the DuPage County Board that the Treasurer is authorized and directed to transfer the cash balance as of January 27, 2026, an amount up to, but not to exceed, $3,000,000 (THREE MILLION AND NO/100 DOLLARS) in one or more transfers, in the aforementioned time period.
Enacted and approved this 21st day of January, 2026 at Wheaton, Illinois.
________________________________
ROBERT BERLIN, CHAIR
PRMS OVERSIGHT COMMITTEE
Attest: ___________________________________
SARAH GODZICKI, COMMITTEE SECRETARY