RESOLUTION
PRMS-R-0001-26
AUTHORIZATION TO ESTABLISH THE PRMS OPERATIONS FUND,
REVISION TO THE PERSONNEL BUDGET OF THE PRMS OPERATIONS FUND, AND
AUTHORIZATION TO APPROPRIATE $3,086,656 FOR THE PRMS OPERATIONS FUND
COMPANY 4300, ACCOUNTING UNIT 5861
WHEREAS, the PRMS Oversight Committee is responsible for the financial stewardship and long-term sustainability of the Police Records Management System; and
WHEREAS, PRMS was established using a funding model requiring annual advances from the County General Fund and ETSB with subsequent reimbursement, resulting in ongoing inter-entity financial transfers; and
WHEREAS, PRMS is now financially able to operate independently, and forthcoming changes in law prohibit 911 surcharge funds from being used to fund non-ETSB related systems; and
WHEREAS, the establishment of a separate, independently controlled accounting entity will allow PRMS to manage funds directly, eliminate recurring inter-entity borrowing and reimbursement, and improve financial transparency and cost segregation while maintaining Oversight Committee review and oversight; and
WHEREAS, the formation of this entity does not expand the scope or mission of PRMS and does not diminish the Oversight Committee’s governance or audit authority; and
WHEREAS, due to the need to establish the PRMS OPERATIONS FUND, COMPANY 4300 - ACCOUNTING UNIT 5861, there is a need for an additional appropriation in the PRMS OPERATIONS FUND, COMPANY 4300 - ACCOUNTING UNIT 5861 in the amount of $3,086,656 (THREE MILLION, EIGHTY-SIX THOUSAND, SIX HUNDRED FIFTY-SIX AND NO/100 DOLLARS); and
WHEREAS, the DuPage County Board has approved a personnel budget for all County departments for Fiscal Year 2026 via resolution FI-R-0177-25; and
WHEREAS, there are times when it is necessary to revise those budgets to ensure efficient and effective County operations; and
NOW, THEREFORE, BE IT RESOLVED, by the DuPage County Board that an additional appropriation (Attachment) in the amount of $3,086,656 (THREE MILLION, EIGHTY-SIX THOUSAND, SIX HUNDRED FIFTY-SIX AND NO/100 DOLLARS) in the PRMS OPERATIONS FUND - COMPANY 4300 - ACCOUNTING UNIT 5861 is hereby approved and added to the Fiscal Year 2026 Appropriation Ordinance effective December 1, 2025; and
BE IT FURTHER RESOLVED that the Personnel Budget for the PRMS OPERATIONS FUND, COMPANY 4300 - ACCOUNTING UNIT 5861 be revised to reflect the addition of:
Full-Time: 50000
(1) Application Support Specialist
Budgeted Salary and Benefits: $103,931.10
(1) Database & Analytics Specialist
Budgeted Salary and Benefits: $122,619.64
(1) Principal Business Analyst
Budgeted Salary and Benefits: $149,314.92
(1) Records Management System Manager
Budgeted Salary and Benefits: $183,042.80
(1) Systems Administrator
Budgeted Salary and Benefits: $129,963.39
BE IT FURTHER RESOLVED that the County Clerk be directed to transmit copies of this resolution to the County Board and the Human Resources Department.
Enacted and approved this 21st day of January, 2026 at Wheaton, Illinois.
________________________________
ROBERT BERLIN, CHAIR
PRMS OVERSIGHT COMMITTEE
Attest: ___________________________________
SARAH GODZICKI, COMMITTEE SECRETARY
AUTHORIZATION TO ESTABLISH THE PRMS OPERATIONS FUND,
REVISION TO THE PERSONNEL BUDGET OF THE PRMS OPERATIONS FUND, AND
AUTHORIZATION TO APPROPRIATE $3,086,656 FOR THE PRMS OPERATIONS FUND
COMPANY 4300, ACCOUNTING UNIT 5861
REVENUE SOURCE
4300-5861-47040-0104 - Transfer In PRMS Equipment Replacement $1,586,273
4300-5861-41704-0001 - Other Government Reimbursement - PRMS $1,500,383
TOTAL REVENUE SOURCE $3,086,656
EXPENDITURES
PERSONNEL
4300-5861-50000-0000 - Regular Salaries $497,091
4300-5861-50080-0000 - Salary & Wage Adjustments $14,913
4300-5861-51010-0000 - Employer Share I.M.R.F. $49,358
4300-5861-51030-0000 - Employer Share Social Security $39,169
4300-5861-51040-0000 - Employee Med & Hosp Insurance $88,343
TOTAL PERSONNEL $688,874
COMMODITIES
4300-5861-52100-0000 - I.T. Equipment-Small Value $4,062
TOTAL COMMODITIES $4,062
CONTRACTUAL SERVICES
4300-5861-53020-0000 - Information Technology Services $661,183
4300-5861-53090-0000 - Other Professional Services $113,505
4300-5861-53260-0000 - Wireless Communication Svc $1,200
4300-5861-53500-0000 - Mileage Expense $100
4300-5861-53510-0000 - Travel Expense $3,640
4300-5861-53600-0000 - Dues & Memberships $100
4300-5861-53610-0000 - Instruction & Schooling $13,376
4300-5861-53806-0000 - Software Licenses $810,562
4300-5861-53807-0000 - Subscription IT Arrangements $628,632
4300-5861-53830-0000 - Other Contractual Expenses $165,162
TOTAL CONTRACTUAL SERVICES $2,393,720
TOTAL ADDITIONAL APPROPRIATION $3,086,656