RESOLUTION
PRMS-R-0004-26
AUTHORIZATION TO ESTABLISH THE PRMS EQUIPMENT REPLACEMENT FUND AND AUTHORIZATION TO APPROPRIATE $3,000,000 FOR THE PRMS EQUIPMENT REPLACEMENT FUND, COMPANY 4300 - ACCOUNTING UNIT 5862
WHEREAS, the PRMS Oversight Committee is responsible for the financial stewardship and long-term sustainability of the Police Records Management System; and
WHEREAS, PRMS was established using a funding model requiring annual advances from the County General Fund and ETSB with subsequent reimbursement, resulting in ongoing inter-entity financial transfers; and
WHEREAS, PRMS is now financially able to operate independently, and forthcoming changes in law prohibit 911 surcharge funds from being used to fund non-ETSB related systems; and
WHEREAS, the establishment of a separate, independently controlled accounting entity will allow PRMS to manage funds directly, eliminate recurring inter-entity borrowing and reimbursement, and improve financial transparency and cost segregation while maintaining Oversight Committee review and oversight; and
WHEREAS, the formation of this entity does not expand the scope or mission of PRMS and does not diminish the Oversight Committee’s governance or audit authority; and
WHEREAS, due to the need to establish the PRMS EQUIPMENT REPLACEMENT FUND, COMPANY 4300 - ACCOUNTING UNIT 5862, there is a need for an additional appropriation in the PRMS EQUIPMENT REPLACEMENT FUND, COMPANY 4300 - ACCOUNTING UNIT 5862 in the amount of $3,000,000 (THREE MILLION AND NO/100 DOLLARS).
NOW, THEREFORE, BE IT RESOLVED, by the DuPage County Board that an additional appropriation (Attachment) in the amount of $3,000,000 (THREE MILLION AND NO/100 DOLLARS) in the PRMS EQUIPMENT REPLACEMENT FUND, COMPANY 4300 - ACCOUNTING UNIT 5862 is hereby approved and added to the Fiscal Year 2026 Appropriation Ordinance effective December 1, 2025.
Enacted and approved this 21st day of January, 2026 at Wheaton, Illinois.
________________________________
ROBERT BERLIN, CHAIR
PRMS OVERSIGHT COMMITTEE
Attest: ___________________________________
SARAH GODZICKI, COMMITTEE SECRETARY
AUTHORIZATION TO ESTABLISH THE PRMS EQUIPMENT REPLACEMENT FUND AND
AUTHORIZATION TO APPROPRIATE $3,000,000 FOR THE PRMS EQUIPMENT REPLACEMENT FUND, COMPANY 4300 - ACCOUNTING UNIT 5862
REVENUE SOURCE
4300-5862-47040-0104 - Transfer In PRMS Equipment Replacement $3,000,000
TOTAL REVENUE SOURCE $3,000,000
EXPENDITURES
OTHER FINANCING USES
4300-5862-57043-0100 - Transfer Out PRMS Operations $1,586,273
TOTAL OTHER FINANCING USES $1,586,273
FUND BALANCE
4300-9101-30000-0000 - Fund Balance - Unassigned $1,413,727
TOTAL FUND BALANCE $1,413,727
TOTAL ADDITIONAL APPROPRIATION $3,000,000