title
Revision to Personnel Policy Manual
6.5 Employee Retention
resolution
WHEREAS, it is the practice of the DuPage County Board to provide employees with written policy and benefit information in the form of the DuPage County Board Personnel Policy Manual; and
WHEREAS, it is the responsibility of the Human Resources Department to maintain and distribute these policies; and
WHEREAS, DuPage County (“County”) established a Retention Incentive Program pursuant to Resolution FI-1090-98, which was approved and adopted on November 10, 1998, effective January 4, 1999; and
WHEREAS, revisions to the Retention Incentive Program were made pursuant to Resolution FI-0002-99 which was adopted and approved on December 8, 1999; and
WHEREAS, the Retention Incentive Program is contained within the DuPage County Board Personnel Policy Manual, specifically, Personnel Policy 6.5 Employee Retention; and
WHEREAS, the Employee Retention Policy applies to eligible County employees, and eligible employees of County elected officials who adopted the policy provisions, who began their employment with the County or County elected officials, on or before November 30, 2002; and
WHEREAS, pursuant to the current Employee Retention Policy, only at the time of voluntary separation or layoff, or six months prior to the separation date if a signed formal notice of separation is submitted, eligible employees could be paid certain retention benefits; and
WHEREAS, the County Board finds it prudent to allow the payment of retention benefits to eligible employees at any time after the employee becomes eligible, with such payout of retention pay being on a one-time basis, per employee. Said employee may elect to receive this payment in two partial payments separated by no more than six (6) months. If an employee receives a payout prior to separation of employment, said employee shall not be entitled to any additional retention benefit, regardless of the years of service completed after such payout; and
WHEREAS, employees that are eligible for retention payment, and elect to receive Early Distribution payout of said retention benefits, will need to follow all requirements outlined in the form entitled Request For Early Disbursement of Retention Benefits - Non Retiree and submit said form for consideration of payment(s). This form has been attached as Exhibit A for reference; and
WHEREAS, eligible employees of Collective Bargaining Units within the County may participate in this Early Disbursement of Retention Benefits if their exclusive representative formally accepts this policy revision through submission of written notice, in a form acceptable to the County/Employer, and making appropriate, pertinent revisions to their respective collective bargaining agreement, if necessary. Once this written notice is authorized by the respective exclusive representative of the Collective Bargaining Unit, the DuPage County Chair, and/or the Elected County Official, or their designees, are authorized to execute and implement this policy revision for the respective members of the Collective Bargaining Unit; and
NOW, THEREFORE BE IT RESOLVED, that the Personnel Policy 6.5 Employee Retention, is hereby revised to authorize the payment of retention benefits to eligible employees at any time after the employee becomes eligible, with such payout of retention pay being on a one-time basis, per employee, with said employee being authorized to elect to receive this payment in two partial payments separated by no more than six (6) months, and to further provide that if an employee receives a payout prior to separation of employment, said employee shall not be entitled to any additional retention benefit, regardless of the years of service completed after such payout (Attached as Exhibit B); and
NOW, THEREFORE BE IT RESOLVED, that this Revision shall be effective upon approval; and
BE IT FURTHER RESOLVED that the County Clerk be directed to transmit copies of this Resolution to the Auditor, Treasurer, Recorder, County Clerk, State’s Attorney, Sheriff, Clerk of the Circuit Court, Chief Judge of the 18th Judicial Circuit Court, Coroner, Regional Office of Education, Finance Department, Human Resources Department, Chief of Administration, and one copy to the County Board.
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Approved and adopted this 13th day of August, 2024 at Wheaton, Illinois.
________________________________
DEBORAH A. CONROY, CHAIR
DU PAGE COUNTY BOARD
Attest: ___________________________________
JEAN KACZMAREK, COUNTY CLERK