RESOLUTION
PRMS-R-0003-26
AUTHORIZATION TO MOVE CASH BALANCE FROM THE PRMS EQUIPMENT REPLACEMENT FUND, COMPANY 4000 - ACCOUNTING UNIT 5840 TO THE PRMS OPERATIONS FUND, COMPANY 4300 - ACCOUNTING UNIT 5861 AND THE PRMS EQUIPMENT REPLACEMENT FUND, COMPANY 4300 - ACCOUNTING UNIT 5862
$3,000,000
WHEREAS, the PRMS Oversight Committee is responsible for the financial stewardship and long-term sustainability of the Police Records Management System; and
WHEREAS, PRMS was established using a funding model requiring annual advances from the County General Fund and ETSB with subsequent reimbursement, resulting in ongoing inter-entity financial transfers; and
WHEREAS, PRMS is now financially able to operate independently, and forthcoming changes in law prohibit 911 surcharge funds from being used to fund non-ETSB related systems; and
WHEREAS, the establishment of a separate, independently controlled accounting entity will allow PRMS to manage funds directly, eliminate recurring inter-entity borrowing and reimbursement, and improve financial transparency and cost segregation while maintaining Oversight Committee review and oversight; and
WHEREAS, the formation of this entity does not expand the scope or mission of PRMS and does not diminish the Oversight Committee's governance or audit authority; and
WHEREAS, due to the need to establish the PRMS OPERATIONS FUND, COMPANY 4300 - ACCOUNTING UNIT 5861 and the PRMS EQUIPMENT REPLACEMENT FUND, COMPANY 4300 - ACCOUNTING UNIT 5862, there is a need for the Treasurer to move the cash balance from the PRMS EQUIPMENT REPLACEMENT FUND, COMPANY 4000 - ACCOUNTING UNIT 5840; and
WHEREAS, the County of DuPage finds it necessary to transfer the cash balance as of January 27, 2026 up to, but not to exceed, $3,000,000 (THREE MILLION AND NO/100 DOLLARS) to the PRMS OPERATIONS FUND, COMPANY 4300 - ACCOUNTING UNIT 5861 and the PRMS EQUIPMENT REPLACEMENT FUND, COMPANY 4300 - ACCOUNTING UNIT 5862 respectively; and
WHEREAS, the County o...
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