DU PAGE COUNTY - File #: TE-P-0069-23

• File #: TE-P-0069-23
• Version: 1
• Type: Technology Requisition $30,000 and Over
• Status: Adopted
• File created: 10/3/2023
• In control: Technology Committee
• On agenda: 10/17/2023
• Final action: 10/24/2023
• Title: AWARDING RESOLUTION ISSUED TO MHC SOFTWARE, INC. FOR ANNUAL MAINTENANCE OF THE ENTERPRISE CONTENT MANAGEMENT SYSTEM FOR INFORMATION TECHNOLOGY (CONTRACT TOTAL NOT TO EXCEED $81,043.79)

Date	Ver.	Action By	Action	Result
10/24/2023	1	Finance Committee	Approved	Pass
10/24/2023	1	DuPage County Board	Approved	Pass
10/17/2023	1	Technology Committee	Approved and Sent to Finance	Pass

title



AWARDING RESOLUTION ISSUED TO
MHC SOFTWARE, INC.
FOR ANNUAL MAINTENANCE OF THE
ENTERPRISE CONTENT MANAGEMENT SYSTEM
FOR INFORMATION TECHNOLOGY
(CONTRACT TOTAL NOT TO EXCEED $81,043.79)


resolution
WHEREAS, a sole source quotation has been obtained in accordance with 55 ILCS 5/5-1022 and County Board policy; and

WHEREAS, the County is authorized to enter into a Sole Source Agreement pursuant to Section 2-350 of the DuPage County Procurement Ordinance; and

WHEREAS, based upon supporting documentation provided by the using Department, the Chief Procurement Officer has determined that it is not feasible to secure bids or that there is only one source for the required goods or services, and/or has determined that it is in the best interests of the County to consider only one supplier who has previous expertise relative to the subject procurement; and

WHEREAS, in accordance with the Chief Procurement Officer's determination, the Technology Committee recommends County Board approval for the issuance of a contract to MHC Software, Inc., for annual maintenance of the Enterprise Content Management System that integrates with the ERP system for Finance and Human Resource, for the period of December 1, 2023 through November 30, 2024 , for Information Technology .

NOW, THEREFORE BE IT RESOLVED, that County Contract, covering said, for annual maintenance of the Enterprise Content Management System that integrates with the ERP system for Finance and Human Resource, for the period of December 1, 2023 through November 30, 2024 for Information Technology, be, and it is hereby approved for issuance of a contract by the Procurement Division to, MHC Software, Inc., 12000 Portland Avenue South, Suite 230, Burnsville, MN 55337, for a contract total amount not to exceed $ 81,043.79. Pursuant to 55 ILCS 5/5-1022 (c) not suitable for competitive bids. (Sole provider - this is a proprietary system.)
end

Enacted and approved thi...