421 N. COUNTY FARM ROAD

WHEATON, IL 60187

DU PAGE COUNTY

Finance Committee

www.dupagecounty.gov

Final Regular Meeting Agenda

8:00 AM

Tuesday, February 13, 2024

County Board Room

CALL TO ORDER

ROLL CALL

PUBLIC COMMENT

CHAIRWOMAN'S REMARKS - CHAIR CHAPLIN

APPROVAL OF MINUTES

5.A.

24-0485

Finance Committee - Regular Meeting - Tuesday, January 23, 2024

BUDGET TRANSFERS

6.A.

6.B.

6.C.

6.D.

6.E.

24-0613

Transfer of funds from 1100-4310-53090 (other professional services) to

1100-4310-54100 (I.T. equipment), in the amount of $12,890, to pay for new film

scanners/readers. (Recorder - Document Storage)

24-0615

Transfer of funds from 1000-5000-50030 (per diem/stipend) and 1000-5000-53090 (other

professional services) to 1000-5000-50050 (temporary salaries), in the amount of

$21,100, to cover temporary salaries. (Treasurer's Office)

24-0617

Transfer of funds from 5000-1760-50000 (regular salaries) to 5000-1760-51000 (benefit

payments), in the amount of $1,250, to account for accrual of benefit payments expense

for FY23. (IDHS Grant)

24-0619

Transfer of funds from 5000-1660-50000 (regular salaries) to 5000-1660-50010

(overtime), in the amount of $100, to account for additional overtime needed in Federal

portion of Seniors Grants in FY23. (Aging Case Coordination Unit Grants)

24-0620

Transfer of funds from 5000-2840-50000 (regular salaries) to 5000-2840-510000 (benefit

payments), in the amount of $4,500, to account for accrual of benefit payments expense

for FY23. (Workforce Investment Act Grant)

6.F.

24-0646

Transfer of funds from 1100-2910-50080 (salary

wage adjustments) to

1100-2910-50000 (regular salaries), 1100-2910-50010 (overtime), and 1100-2910-51000

(benefit payments), in the amount of $2,984, to cover FY23 personnel overages in County

Clerk G.I.S. for regular salaries, overtime, and benefit payments. (County Clerk - G.I.S.)

6.G.

24-0647

Transfer of funds from various General Fund Special Accounts to various departments

for FY23, in the amount of $7,274. Salary and benefit split journal entries for the Grant

programs were completed in January and requesting funds from the General Fund Special

Accounts and insurance to cover regular salaries (only for Probation and Court Services),

I.M.R.F., Social Security, and Health Insurance.

6.H

6.I.

24-0648

Transfer of funds from 5000-1770-53820 (grant services) to 5000-1770-54107 (software)

and 5000-1770-53807 (subscription I.T. arrangements), in the amount of $226,000, for

required software to be used in the ERA2 program. (ERA2 Grant)

24-0612

Budget Transfers 02-13-2024 - Various Companies and Accounting Units

PROCUREMENT REQUISITIONS

Finance - Chaplin

7.A.1.

24-0598

Decrease and close Purchase Order 5648-0001 SERV, issued to Casco International

D/B/A C.A. Short Company, in the amount of $30,519.45. The contract has expired.

(Human Resources)

Animal Services - Krajewski

7.B.1.

24-0354

Transfer

funds

from

1100-1300-52320 (medical/dental/lab

supplies),

1100-1300-53410 (rental of machinery & equipment ), 1100-1300-53810 (custodial

services), 1100-1300-53370 (repair & mtce other equipment), 1100-1300-54120

(automotive equipment), and 1100-1300-51050 (flexible benefit earnings) to

1100-1300-53110 (workers compensation insurance) and 1100-1300-52270 (maintenance

supplies), in the amount of $1,304,to cover the cost of workers compensation and kennel

repair expenses for FY23. (Animal Services)

7.B.2.

24-0355

Transfer of funds from 1100-1300-50010 (overtime), 1100-1300-50040 (part time help),

1100-1300-51010 (employer share I.M.R.F.), 1100-1300-51030 (employer share social

security), 1100-1300-51040 (employer med & hosp insurance), and 1100-1300-51050

(flexible benefit earnings) to 1100-1300-50000 (regular salaries) and 1100-1300-50050

(temporary salaries), in the amount of $9,556, to correct personnel expense line balances

for FY23. (Animal Services)

7.B.3.

24-0552

Transfer of funds from 1100-1300-52280 (cleaning supplies), 1100-1300-53090 (other

professional services), 1100-1300-53806 (software licenses), 1100-1300-53807 (software

maint agreements), and 1100-1300-53830 (other contractual expenses), to

1100-1300-50000 (regular salaries), in the amount of $113, to correct personnel expense

line balances for FY23. (Animal Services)

Judicial and Public Safety - Evans

7.C.1.

JPS-P-0008-24

Recommendation for the approval of a contract to Monterrey Security Consultants, for

physical security services for the County Campus and the Health Department, for the

period of March 1, 2024 to February 28, 2025, for a total contract amount not to exceed

$1,368,375; per renewal option under RFP #22-115-OHSEM, first of three options to

renew. (Office of Homeland Security and Emergency Management)

7.C.2.

7.C.3.

JPS-R-0002-24

Authorization of a Memorandum of Understanding between the DuPage County Sheriff,

the County of DuPage and the American Federation of State, County and Municipal

Employees, Council 31, AFL-CIO, on behalf of Local 3328, Sheriff's Health Care

Professionals. (Sheriff's Office)

JPS-R-0003-24

Ratification of Emergency Procurement per 55 ILCS 5/5-1022(a)(2) and section 2-351 of

the DuPage County Procurement Ordinance. Authority to proceed with Emergency

Procurement was granted by the County Board Chair on February 2, 2024.

Intergovernmental Agreement between the County of DuPage and the County of Kane for

Housing and Detention Services for Minors. (Probation and Court Services)

Public Works - Garcia

7.D.1.

FM-P-0006-24

Recommendation for the approval of a contract to Petroleum Traders Corporation, to

furnish and deliver off-road diesel fuel with winter additive, as needed, for the Power

Plant and Standby Power Facility, for the period of April 1, 2024 through March 31,

2025, for Facilities Management, for a contract total not to exceed $101,000; per renewal

option under bid award #23-011-DOT, first of three options to renew.

7.D.2.

FM-P-0007-24

Recommendation for the approval of a contract to Royal Pipe & Supply Company, to

furnish and deliver plumbing supplies, by the specified manufacturers at discounted rates,

as needed for County Facilities, for the period of February 24, 2024 through February 23,

2025, for a total contract amount not to exceed $82,000; per renewal option under bid

award #20-133-FM, third and final option to renew.

7.D.3.

PW-P-0001-24

Recommendation for the approval of a contract to Standard Equipment Company, to

furnish and deliver Vactor truck replacement parts for Public Works, for the period of

February 1, 2024 to January 31, 2028, for a total contract amount not to exceed $140,000;

per 55 ILCS 5/5-1022(c) not suitable for competitive bids. (Sole Source – Direct

replacement of parts and service for two (2) Public Works Vactor trucks that are used to

maintain sewers and to hydro-excavate areas where there are utility conflicts.)

7.D.4.

7.D.5.

7.D.6.

7.D.7.

PW-P-0002-24

Recommendation for the approval of a contract to Kemira Water Solutions, Inc., to

furnish and deliver ferric chloride to the Knollwood Wastewater Treatment Facility, for

Public Works, for the period of April 1, 2024 to March 31, 2025, for a total contract

amount not to exceed $30,000; per renewal option under bid #23-013-PW, first of three

options to renew.

PW-P-0003-24

Recommendation for the approval of a contract to Rowell Chemical Corporation, to

provide Sodium Hypochlorite to the Woodridge Wastewater Treatment Facility and the

Knollwood Wastewater Treatment Facility, for Public Works, for the period of April 1,

2024 to March 31, 2025, for a total contract amount not to exceed $115,000; per renewal

option under bid #23-014-PW, first of three options to renew.

PW-P-0004-24

Recommendation for the approval of a contract to Univar Solutions USA, Inc., to provide

Sodium Bisulfite to the Woodridge Wastewater Treatment Facility and the Knollwood

Wastewater Treatment Facility on an as-needed basis, for Public Works, for the period of

April 1, 2024 to March 31, 2025, for a total contract amount not to exceed $45,000; per

renewal option under bid #21-105-PW, second of three options to renew.

FI-R-0037-24

Acceptance of the Illinois Department of Commerce and Economic Opportunity Grant

Management Initiative-Installation and/or Replacement of Utilities Grant Program,

Intergovernmental Agreement No. 24-413017, Company 2000, Accounting Unit 2555,

$10,200,000. (Public Works)

Stormwater - Zay

7.E.1.

SM-P-0004-24

Recommendation for the approval of a contract to Atlas Engineering Group, LTD., for

On Call Land Surveying Services, for Stormwater Management, for the period of

February 13, 2024 through November 30, 2024, for a contract total amount not to exceed

$50,000; Professional Services (Architects, Engineers and Land Surveyors) vetted

through a qualification-bases selection process in compliance with the Local Government

Professional Services Selection Act, 50 ILCS 510/0.01 et seq.

7.E.2.

SM-P-0005-24

Recommendation for the approval of a contract to Fehr Graham, for Professional

Engineering Services for the Capital Assessment and Reserve Study analysis associated

Stormwater Flood Control Facilities, for the Stormwater Management Department, for

the period of February 13, 2024 through November 30, 2024, for a contract total not to

exceed $165,000. Professional Services (Architects, Engineers and Land Surveyors)

vetted through a qualification-based selection process in compliance with the Local

Government Professional Services Selection Act, 50 ILCS 510/0.01 et seq.

Technology - Yoo

7.F.1.

TE-P-0003-24

Recommendation for the approval of a contract purchase order to Carahsoft Technology

Corporation, for the procurement of Workiva Audit Management Software, for the

County Auditor, for the period of March 1, 2024 through February 28, 2025, for a

contract total not to exceed $42,437.99. Contract pursuant to the Intergovernmental

Cooperation Act (NASPO Master Contract #AR2472).

7.F.2.

TE-P-0004-24

Recommendation for the approval of a contract purchase order to BMC Software, Inc.,

for annual software licensing and maintenance for MainView zEnterprise Automation

and VSAM file management software, for Information Technology, for the period of

March 1, 2024 through February 28, 2025, for a total contract amount of $46,481.97; per

55 ILCS 5/5-1022(c) not suitable for competitive bids. (Sole Source - BMC is the owner

of the proprietary source code for this software.)

Transportation - Ozog

7.G.1.

DT-P-0005-24

Recommendation for the approval of a contract to Old Republic Title Company, for

Professional Title Insurance Services, as needed for the Division of Transportation, for

the period of February 29, 2024 through February 28, 2026, for a contract total not to

exceed $50,000; per lowest responsible bid # 23-110-DOT.

7.G.2.

7.G.3.

7.G.4.

DT-P-0006-24

Recommendation for the approval of a contract to 72 Hour, LLC., d/b/a National Auto

Fleet Group, to furnish and deliver one (1) Ford Transit Cargo Van, for the Division of

Transportation, for the period of February 14, 2024 through November 30, 2024, for a

contract total not to exceed $65,492.53; Contract pursuant to the Intergovernmental

Cooperation Act (Sourcewell Contract # 091521-NAF).

DT-P-0007-24

Recommendation for the approval of a contract to 72 Hour, LLC., d/b/a National Auto

Fleet Group, to furnish and deliver five (5) Ford Broncos, for the Division of

Transportation, for the period of February 14, 2024 through November 30, 2024, for a

contract total not to exceed $163,683.10; Contract pursuant to the Intergovernmental

Cooperation Act (Sourcewell Contract # 091521-NAF).

DT-P-0008-24

Recommendation for the approval of a contract to Altec Industries, Inc., to furnish and

deliver one (1) New Bucket Truck, for the Division of Transportation, for the period of

February 14, 2024 through November 30, 2024, for a contract total not to exceed

$211,750; Contract pursuant to the Intergovernmental Cooperation Act (Sourcewell

Contract # 091521-NAF).

FINANCE RESOLUTIONS

8.A.

FI-R-0026-24

Additional appropriation for the ILDCFS Children's Advocacy Center Grant PY24 -

Agreement No. 3871779014, Company 5000, Accounting Unit 6580, from $312,185 to

$328,278.11, an increase of $16,093.11. (State's Attorney's Office)

8.B.

8.C.

8.D.

FI-R-0029-24

Additional appropriation for the Animal Services Fund, Company 1100, Accounting Unit

1300, in the amount of $2,396. (Animal Services)

FI-R-0030-24

Additional appropriation for the PRMS Operation Fund, Company 4000, Accounting

Unit 5830, in the amount of $654,851. (Information Technology)

FI-R-0024-24

Acceptance and appropriation of the Energy Efficiency and Conservation Block Grant

PY24 Intergovernmental Agreement No. DE-SE0000181, Company 5000, Accounting

Unit 2704, $449,660. (Facilities Management)

8.E.

FI-R-0027-24

Acceptance and appropriation of the Community Project Funding Environmental Review

Records Program PY24, Company 5000 - Accounting Unit 1560, in the amount of

$19,000. Grant funded. (Community Services)

8.F.

8.G.

8.H.

FI-R-0025-24

Resolution to approve the agencies under the Local Food Pantry Infrastructure Investment

Program. (ARPA ITEM)

FI-R-0028-24

Awarding resolution for trenchless rehabilitation and maintenance of pipeline

infrastructure.

FI-R-0033-24

Abatement of the Special Service Area Number Thirty-One (Monarch Landing) 2023 Tax

Levy, in the amount of $1,559,156.

8.I.

8.J.

FI-R-0034-24

Placing Names on Payroll. (Human Resources)

FI-R-0035-24

Authorization to transfer and appropriate up to, but not to exceed, $2,239,150 in

additional funds from the General Fund to the County Infrastructure Fund for Fiscal Year

2023.

8.K.

8.L.

FI-R-0036-24

Authorization to transfer and appropriate up to, but not to exceed, $500,000 in additional

funds from the General Fund to the Animal Services Fund for Fiscal Year 2023.

FI-R-0031-24

Authorization of a Memorandum of Understanding between the County of DuPage and

the International Union of Operating Engineers, Local 399. (Public Works and Facilities

Management)

INFORMATIONAL

Payment of Claims

9.A.1.

9.A.2.

9.A.3.

9.A.4.

9.A.5.

01-19-2024 Paylist

01-23-2024 Paylist

01-26-2024 Paylist

01-29-2024 Auto Debit Paylist

24-0522

01-30-2024 Paylist

9.A.6.

9.A.7.

24-0589

02-02-2024 Paylist

24-0611

02-06-2024 Paylist

Wire Transfers

9.B.1.

24-0624

02-07-2024 Corvel Wire Transfer

10.

Appointments

9.C.1.

CB-R-0018-24

Appointment of Dawn DeSart - Historic Museum Foundation Board.

DISCUSSION

10.A.

24-0645

County and Public Works Fixed Asset Capitalization Policy Change.

10.B. Ceridian Payroll Software Update. (Human Resources)

11.

EXECUTIVE SESSION

11.A. Pursuant to Open Meetings Act 5 ILCS 120/2 (c) (2) - Collective Negotiating Matters

12.

13.

14.

OLD BUSINESS

NEW BUSINESS

ADJOURNMENT