421 N. COUNTY FARM ROAD  
WHEATON, IL 60187  
DU PAGE COUNTY  
Technology Committee  
Final Summary  
www.dupagecounty.gov  
Tuesday, January 7, 2025  
11:00 AM  
Room 3500B  
1.  
CALL TO ORDER  
11:00 AM meeting was called to order by Chair Covert at 11:00 AM.  
2.  
ROLL CALL  
Berlin, Chaplin, Childress, Covert, Eckhoff, Galassi, Henry,  
PRESENT  
Kaczmarek, Rutledge, White, and Yoo  
Lukas  
ABSENT  
3.  
CHAIRWOMAN'S REMARKS - CHAIR COVERT  
Chair Covert welcomed everyone to the Technology Committee. She said she is excited to work  
with staff and the committee. She said anyone is welcome to contact her with any questions or  
comments.  
4.  
5.  
PUBLIC COMMENT  
No public comments were offered.  
APPROVAL OF MINUTES  
5.A.  
25-0106  
Approval of Minutes for the Technology Committee - Regular Meeting - Tuesday,  
December 3, 2024  
2024-12-03 Technology Minutes (summary).pdf  
Attachments:  
APPROVED  
Michael Childress  
Yeena Yoo  
RESULT:  
MOVER:  
SECONDER:  
6.  
BUDGET TRANSFERS  
6.A.  
25-0134  
Budget adjustment total amount of $56,284: $20,000 from 1100-4310-50000 (Regular  
Salaries); $4,600 from 1100-4310-50010 (Overtime); $10,000 from 1100-4310-50040  
(Part Time Help); $11,684 from 1100-4310-50080 (Salary & Wage Adjustments); and  
$10,000 from 1100-4310-51040 (Employee Med & Hosp Insurance), to  
1100-4310-53090 (Other Professional Services), to pay for the non-budgeted U.S.  
Imaging film project for the Recorder of Deeds in FY2024.  
Mr. Johnson asked Member Chaplin to elaborate on the memo included with the first two  
budget transfers on the agenda. Member Chaplin explained that her office received an  
invoice for approximately $672,000 for a project that was not budgeted for and not  
competitively bid last year. She said because of how the project was managed, the film is  
unusable.  
Member Chaplin said she is meeting with the vendor to discuss if anything is able to be  
salvaged. She noted that the project moved film to film rather than digitizing it. Member  
Yoo asked if it would be useful for CIO Anthony McPhearson and or Deputy CIO  
Richard Burnson to be included in the meeting with the vendor. Member Chaplin said  
that would be a great idea, since there was no consultation with staff previously on this  
project. Mr. McPhearson said he would love to attend and suggested they can work with  
the vendor and Procurement to possibly change the scope of the contract and go digital.  
Guillermo Franco, Recorder IT staff, said they would need to increase their storage in  
order to go digital.  
Member Galassi asked if the meeting is being held to discuss switching to digital.  
Member Chaplin replied that they will be discussing whether the film is still useable as  
well as the possibility of digitization. She advised that the 6,000+ images in question are  
currently with US Imaging.  
Member Rutledge asked when the contract was signed. Member Chaplin said it was  
more of a proposal than a contract and it was signed on February 8, 2024. Mr. Burnson  
asked that the contract be sent to him and Mr. McPhearson prior to tomorrow's meeting.  
County Board Member Andrew Honig asked what film is considered not useable, to  
which Member Chaplin said all film from 1961 through 2024.  
Mr. Johnson stated that the County Clerk's office will be abstaining from the vote on  
items 6A through 6C.  
Chair Covert asked staff to advise how these three budget transfers came to be on the  
Technology Committee agenda. Committee Secretary Sarah Godzicki advised that the  
request came from the Finance Department.  
$56,284.00 (Recorder - FY24)  
Attachments:  
Recorder of Deeds Memo - Budget Transfer  
APPROVED  
Sheila Rutledge  
Yeena Yoo  
RESULT:  
MOVER:  
SECONDER:  
AYES:  
Berlin, Childress, Covert, Eckhoff, Galassi, Henry, Rutledge, White,  
and Yoo  
Lukas  
ABSENT:  
Chaplin, and Kaczmarek  
ABSTAIN:  
6.B.  
25-0135  
Budget adjustment total amount of $355,701: $330,670 from 1000-4300-50000 (Regular  
Salaries); $10,000 from 1000-4300-50010 (Overtime); $5,000 from 1000-4300-50050  
(Temporary Salaries); $1,699 from 1000-4300-52000 (Furn/Mach/Equip Small Value);  
$7,500 from 1000-4300-52200 (Operating Supplies & Materials); and $832 from  
1000-4300-52210 (Food & Beverages), to 1000-4300-53090 (Other Professional  
Services), to pay for the non-budgeted U.S. Imaging film project for the Recorder of  
Deeds in FY2024.  
$355,701.00 (Recorder - FY24)  
Attachments:  
Recorder of Deeds Memo - Budget Transfer  
APPROVED  
Yeena Yoo  
RESULT:  
MOVER:  
SECONDER:  
AYES:  
Sheila Rutledge  
Berlin, Childress, Covert, Eckhoff, Galassi, Henry, Rutledge, White,  
and Yoo  
Lukas  
ABSENT:  
Chaplin, and Kaczmarek  
ABSTAIN:  
6.C.  
25-0165  
Budget adjustment total amount of $16,759: $11,869 from 1100-4310-53829 (Indirect  
Cost Reimbursement) and $4,890 from 1100-4310-53800 (Printing), to 1100-4310-51000  
(Benefit Payments), to cover retention benefit payout expenses for the Recorder of Deeds  
in FY2024.  
Member Yoo moved, seconded by Member Rutledge, to refer item 6.C. to the Finance  
Committee for approval. All ayes. Motion carried.  
$16,759.00 (Recorder - FY24)  
Attachments:  
WITHDRAWN  
Yeena Yoo  
RESULT:  
MOVER:  
SECONDER:  
AYES:  
Sheila Rutledge  
Berlin, Chaplin, Childress, Covert, Eckhoff, Galassi, Henry,  
Kaczmarek, Rutledge, White, and Yoo  
Lukas  
ABSENT:  
7.  
PROCUREMENT REQUISITIONS  
7.A.  
TE-P-0001-25  
Recommendation for the approval of a contract purchase order to Environmental Systems  
Research Institute, Inc. (ESRI), for professional services for GIS data migration, support,  
and training for the ESRI Enterprise Advantage Program, for Information Technology -  
GIS Division, for the period of January 17, 2025 through January 16, 2026, for a contract  
total amount of $142,700. Exempt from bidding per 55 ILCS 5/5-1022(c) not suitable for  
competitive bids - Sole Source. This product and service is only available from the  
provider, ESRI, Inc.  
ESRI (EEAP) - PRCC  
Attachments:  
ESRI (EEAP) - Quote #Q-535109  
ESRI (EEAP) - Advantage Program Agreement  
ESRI (EEAP) - Sole Source  
ESRI (EEAP) - Product-Specific Terms of Use  
ESRI (EEAP) - Supplemental Terms & Conditions  
ESRI (EEAP) - Addendum Supplemental Terms & Conditions  
ESRI (EEAP) - VED  
APPROVED AND SENT TO FINANCE  
Sheila Rutledge  
RESULT:  
MOVER:  
Yeena Yoo  
SECONDER:  
7.B.  
25-0033  
Recommendation for the approval of a contract to Carahsoft Technology Group, for a  
Premier Support Agreement for Microsoft support services, for Information Technology,  
for the period of February 24, 2025 through February 23, 2026, for a contract total of  
$24,210; per Cooperative Purchasing Agreement Pricing, in compliance with 30 ILCS  
525/2 "Governmental Joint Purchasing Act" - NASPO ValuePoint Master Agreement  
#AR2472.  
Carahsoft - Premier Support (US Cloud) - PRCC  
Attachments:  
Carahsoft - Premier Support (US Cloud) - Quote #51822894  
Carahsoft - Premier Support (US Cloud) - NASPO - Master  
Agreement #AR2472  
Carahsoft - Premier Support (US Cloud) - VED  
APPROVED  
Sheila Rutledge  
Kari Galassi  
RESULT:  
MOVER:  
SECONDER:  
8.  
OLD BUSINESS  
No old business was discussed.  
9.  
NEW BUSINESS  
No new business was discussed.  
10.  
ADJOURNMENT  
With no further business, the meeting was adjourned.