421 N. COUNTY FARM ROAD

WHEATON, IL 60187

DU PAGE COUNTY

Finance Committee

Summary

www.dupagecounty.gov

Tuesday, May 28, 2024

5:00 PM

County Board Room

CALL TO ORDER

5:00 PM meeting was called to order by Chair Chaplin at 5:00 PM.

ROLL CALL

Chaplin, Childress, Cronin Cahill, DeSart, Eckhoff, Evans, Galassi,

Garcia, Gustin, Krajewski, LaPlante, Ozog, Rutledge, Schwarze,

Yoo, and Zay

PRESENT

ABSENT

Covert, and Tornatore

Member Gustin arrived at 5:24 PM.

PUBLIC COMMENT

No public comments were offered.

CHAIRWOMAN'S REMARKS - CHAIR CHAPLIN

No remarks were offered.

APPROVAL OF MINUTES

5.A.

24-1548

Finance Committee - Regular Meeting - Tuesday, May 14, 2024

APPROVED

Brian Krajewski

Jim Zay

RESULT:

MOVER:

SECONDER:

AYES:

Chaplin, Childress, Cronin Cahill, DeSart, Eckhoff, Evans, Galassi,

Garcia, Krajewski, LaPlante, Ozog, Rutledge, Schwarze, Yoo, and

Zay

Covert, Gustin, and Tornatore

ABSENT:

BUDGET TRANSFERS

6.A.

6.B.

6.C.

24-1607

Transfer of funds from 1100-4320-53090 (other professional services) to

1100-4320-51040 (employee medical & hospital insurance), in the amount of $7,500, to

cover employee medical and hospital costs that were not budgeted for in FY2024.

(Recorder G.I.S.)

APPROVED

Brian Krajewski

Mary Ozog

RESULT:

MOVER:

SECONDER:

AYES:

Chaplin, Childress, Cronin Cahill, DeSart, Eckhoff, Evans, Galassi,

Garcia, Krajewski, LaPlante, Ozog, Rutledge, Schwarze, Yoo, and

Zay

Covert, Gustin, and Tornatore

ABSENT:

24-1608

Transfer of funds from 1100-4310-53807 (subscription IT arrangements) to

1100-4310-54107 (software), in the amount $96,000, to move funds to a Capital Account

- Software line for fixed invoices for server hosting services in the Recorder's Office.

(Recorder Document Storage)

APPROVED

RESULT:

MOVER:

SECONDER:

AYES:

Brian Krajewski

Sheila Rutledge

Chaplin, Childress, Cronin Cahill, DeSart, Eckhoff, Evans, Galassi,

Garcia, Krajewski, LaPlante, Ozog, Rutledge, Schwarze, Yoo, and

Zay

Covert, Gustin, and Tornatore

ABSENT:

24-1610

Transfer of funds from 1100-4310-50010 (overtime) to 1100-4310-51000 (benefit

payments), in the amount of $400, to cover amount of benefit payments that are over the

budgeted amount for FY2024. (Recorder Document Storage)

APPROVED

Brian Krajewski

Mary Ozog

RESULT:

MOVER:

SECONDER:

AYES:

Chaplin, Childress, Cronin Cahill, DeSart, Eckhoff, Evans, Galassi,

Garcia, Krajewski, LaPlante, Ozog, Rutledge, Schwarze, Yoo, and

Zay

Covert, Gustin, and Tornatore

ABSENT:

6.D.

24-1611

Transfer of funds from 1000-1120-50000 (regular salaries) to 1000-1120-50010

(overtime), in the amount of $30,000, to cover additional overtime in the current fiscal

year. (Human Resources)

APPROVED

Dawn DeSart

Brian Krajewski

RESULT:

MOVER:

SECONDER:

AYES:

Chaplin, Childress, Cronin Cahill, DeSart, Eckhoff, Evans, Galassi,

Garcia, Krajewski, LaPlante, Ozog, Rutledge, Schwarze, Yoo, and

Zay

Covert, Gustin, and Tornatore

ABSENT:

24-1612

6.E.

Transfer of funds from 1000-1150-50000 (regular salaries) to 1000-1150-50010

(overtime), in the amount of $7,500, to cover future overtime expenses in the mailroom

due to current staffing shortage and coverage for remainder of FY2024.

APPROVED

Brian Krajewski

Paula Garcia

RESULT:

MOVER:

SECONDER:

AYES:

Chaplin, Childress, Cronin Cahill, DeSart, Eckhoff, Evans, Galassi,

Garcia, Krajewski, LaPlante, Ozog, Rutledge, Schwarze, Yoo, and

Zay

Covert, Gustin, and Tornatore

ABSENT:

PROCUREMENT REQUISITIONS

Finance - Chaplin

7.A.1.

FI-P-0016-24

Recommendation for the approval of a contract purchase order issued to Alliant

Insurance Services, Inc., to provide commercial insurance brokerage services to the

County, for the Finance Department, for the period of June 1, 2024 through May 31,

2027, for a contract total amount not to exceed $234,000, per RFP # 24-048-FIN.

APPROVED

Brian Krajewski

Paula Garcia

RESULT:

MOVER:

SECONDER:

AYES:

Chaplin, Childress, Cronin Cahill, DeSart, Eckhoff, Evans, Galassi,

Garcia, Krajewski, LaPlante, Ozog, Rutledge, Schwarze, Yoo, and

Zay

Covert, Gustin, and Tornatore

ABSENT:

Development - Tornatore

7.B.1.

DC-O-0033-24

An Ordinance to Amend Chapter 3 - Alcoholic Liquor of the DuPage County Code

APPROVED

RESULT:

MOVER:

SECONDER:

AYES:

Sheila Rutledge

Brian Krajewski

Chaplin, Childress, Cronin Cahill, DeSart, Eckhoff, Evans, Galassi,

Garcia, Krajewski, LaPlante, Ozog, Rutledge, Schwarze, Yoo, and

Zay

Covert, Gustin, and Tornatore

ABSENT:

7.B.2.

DC-O-0034-24

An Ordinance to Amend Chapter 4 of the DuPage County Code

APPROVED

RESULT:

MOVER:

SECONDER:

AYES:

Sheila Rutledge

Brian Krajewski

Chaplin, Childress, Cronin Cahill, DeSart, Eckhoff, Evans, Galassi,

Garcia, Krajewski, LaPlante, Ozog, Rutledge, Schwarze, Yoo, and

Zay

Covert, Gustin, and Tornatore

ABSENT:

Economic Development - LaPlante

7.C.1.

ED-CO-0001-24

Increase purchase order 6457-0001 SERV, issued to Turning Pointe Autism Foundation,

in the amount of $139,441, a 156.43% increase, for a new contract amount of $228,582,

and extend the contract through May 31, 2025. This will allow the vendor to successfully

continue serving youth in DuPage County with Workforce Innovation & Opportunity

Grant funding. (Workforce Development)

APPROVED

Lynn LaPlante

Yeena Yoo

RESULT:

MOVER:

SECONDER:

AYES:

Chaplin, Childress, Cronin Cahill, DeSart, Eckhoff, Evans, Galassi,

Garcia, Krajewski, LaPlante, Ozog, Rutledge, Schwarze, Yoo, and

Zay

Covert, Gustin, and Tornatore

ABSENT:

7.C.2.

ED-CO-0002-24

Increase purchase order 6027-0001 SERV, issued to Parents Alliance Employment

Project, in the amount of $123,925, a 50% increase, for a new contract amount of

$371,775, and extend the contract through September 30, 2025, to continue to

successfully serve in-school-youth in DuPage County. (Workforce Development)

APPROVED

RESULT:

MOVER:

SECONDER:

AYES:

Lynn LaPlante

Brian Krajewski

Chaplin, Childress, Cronin Cahill, DeSart, Eckhoff, Evans, Galassi,

Garcia, Krajewski, LaPlante, Ozog, Rutledge, Schwarze, Yoo, and

Zay

Covert, Gustin, and Tornatore

ABSENT:

7.C.3.

ED-CO-0003-24

Increase purchase order 6028-0001 SERV, issued to Parents Alliance Employment

Project, in the amount of $434,123, a 68.34% increase, for a new contract amount of

$1,069,409, and extend the contract through September 30, 2025, to continue to

successfully serve out-of-school youth in DuPage County. (Workforce Development)

APPROVED

Lynn LaPlante

Yeena Yoo

RESULT:

MOVER:

SECONDER:

AYES:

Chaplin, Childress, Cronin Cahill, DeSart, Eckhoff, Evans, Galassi,

Garcia, Krajewski, LaPlante, Ozog, Rutledge, Schwarze, Yoo, and

Zay

Covert, Gustin, and Tornatore

ABSENT:

Judicial and Public Safety - Evans

7.D.1.

JPS-CO-0004-24

Recommendation for the approval of an amendment to purchase order 5757-0001-SERV,

for a contract issued to Flock Group, Inc., for the purchase of flock falcon cameras, to

increase the contract in the amount of $17,500, resulting in an amended contract total

amount not to exceed $280,000, an increase of 6.67%. (Sheriff's Office)

APPROVED

RESULT:

MOVER:

SECONDER:

AYES:

Lucy Evans

Cynthia Cronin Cahill

Chaplin, Childress, Cronin Cahill, DeSart, Eckhoff, Evans, Galassi,

Garcia, Krajewski, LaPlante, Ozog, Rutledge, Schwarze, Yoo, and

Zay

Covert, Gustin, and Tornatore

ABSENT:

7.D.2.

JPS-P-0016-24

Recommendation for the approval of a contract to JusticeText, Inc., for the purchase of

audiovisual evidence management software licenses, for the Public Defender’s Office, for

the period July 1, 2024 through June 30, 2025, for an amount not to exceed $45,000. Per

55 ILCS 5/5-1022(c) not suitable for competitive bids - Sole Source. (Public Defender's

Office)

APPROVED

Lucy Evans

Yeena Yoo

RESULT:

MOVER:

SECONDER:

AYES:

Chaplin, Childress, Cronin Cahill, DeSart, Eckhoff, Evans, Galassi,

Garcia, Krajewski, LaPlante, Ozog, Rutledge, Schwarze, Yoo, and

Zay

Covert, Gustin, and Tornatore

ABSENT:

Public Works - Garcia

7.E.1.

FM-P-0023-24

Recommendation for the approval of a contract to Weatherproofing Technologies, Inc.,

for annual roof inspection, maintenance, and minor repair, as needed for campus roofs,

for Facilities Management, for the period of May 29, 2024 through October 31, 2026, for

a total contract amount not to exceed $289,469.22. Contract pursuant to the

Intergovernmental Cooperation Act – Omnia Partners Contract #R230404.

APPROVED

Paula Garcia

Sheila Rutledge

RESULT:

MOVER:

SECONDER:

AYES:

Chaplin, Childress, Cronin Cahill, DeSart, Eckhoff, Evans, Galassi,

Garcia, Krajewski, LaPlante, Ozog, Rutledge, Schwarze, Yoo, and

Zay

Covert, Gustin, and Tornatore

ABSENT:

7.E.2.

FM-P-0024-24

Recommendation for the approval of a contract to Clark Dietz, Inc., to provide

Professional Engineering & Design Services, for the installation of new photovoltaic

systems at the 421 & 501 buildings, and on-call engineering & design services for the

County campus, for Facilities Management, for the period May 28, 2024 through

November 30, 2025, for a total contract amount not to exceed $68,400. Professional

Services (Architects, Engineers and Land Surveyors) vetted through a qualification-based

selection process in compliance with the Local Government Professional Services

Selection Act, 50 ILCS 510/0.01 et seq. (Partial EECBG Funded)

APPROVED

Paula Garcia

Sheila Rutledge

RESULT:

MOVER:

SECONDER:

AYES:

Chaplin, Childress, Cronin Cahill, DeSart, Eckhoff, Evans, Galassi,

Garcia, Krajewski, LaPlante, Ozog, Rutledge, Schwarze, Yoo, and

Zay

Covert, Gustin, and Tornatore

ABSENT:

Transportation - Ozog

7.F.1.

DT-P-0037-24

Recommendation for the approval of a contract to Traffic Control Corporation, for annual

maintenance and support services for the Division of Transportation’s Centracs ATMS

software system, for the period July 1, 2024 through June 30, 2025, for a contract total

not to exceed $36,052. Per 55 ILCS 5/5-1022 (c) "not suitable for competitive bids".

(Sole Source-Proprietary Software Maintenance and Support).

APPROVED

Mary Ozog

Yeena Yoo

RESULT:

MOVER:

SECONDER:

AYES:

Chaplin, Childress, Cronin Cahill, DeSart, Eckhoff, Evans, Galassi,

Garcia, Krajewski, LaPlante, Ozog, Rutledge, Schwarze, Yoo, and

Zay

Covert, Gustin, and Tornatore

ABSENT:

7.F.2.

DT-P-0038-24

Recommendation for the approval of a contract to Collins Engineers, Inc., to provide

Professional Bridge Inspection Services for various locations upon request, Section

24-BRDGE-09-EG, for the period May 28, 2024 through May 31, 2026, for a contract

total amount of $250,000. Professional Services (Architects, Engineers and Land

Surveyors) vetted through a qualification-based selection process in compliance with the

Local Government Professional Services Selection Act, 50 ILCS 510/0.01 et seq.

APPROVED

Mary Ozog

Paula Garcia

RESULT:

MOVER:

SECONDER:

AYES:

Chaplin, Childress, Cronin Cahill, DeSart, Eckhoff, Evans, Galassi,

Garcia, Krajewski, LaPlante, Ozog, Rutledge, Schwarze, Yoo, and

Zay

Covert, Gustin, and Tornatore

ABSENT:

7.F.3.

DT-R-0021-24

Recommendation for the approval of a contract to Morton Salt, Inc. to furnish and deliver

bulk rock salt, as needed for the Division of Transportation, for the period June 1, 2024

through May 31, 2025, for a contract total amount of $1,108,500; per lowest responsible

bid.

APPROVED

Mary Ozog

Paula Garcia

RESULT:

MOVER:

SECONDER:

7.F.4.

DT-R-0022-24

Intergovernmental Agreement between the County of DuPage and York Township to

extend road resurfacing beyond County Right-of-Way on multiple side streets along

Meyers Road, within the Township. County to be reimbursed $6,333.53.

APPROVED

Mary Ozog

Yeena Yoo

RESULT:

MOVER:

SECONDER:

FINANCE RESOLUTIONS

8.A.

FI-R-0088-24

Additional appropriation for the Illinois State Opioid Response Criminal Justice

Medication-Assisted Treatment Integration Grant PY23, MOU Number 2023-102,

Company 5000, Accounting Unit 4496, from $75,000 to $105,000, an increase of

$30,000. (Sheriff's Office)

APPROVED

Brian Krajewski

Patty Gustin

RESULT:

MOVER:

SECONDER:

8.B.

FI-R-0089-24

Acceptance and appropriation of additional funding for the Illinois Department of Human

Services (IDHS) Supportive Housing Grant PY24 inter-governmental agreement No.

FCSCH00352, Company 5000 - Accounting Unit 1760, from $154,180 to $167,996, an

increase of $13,816. (Community Services)

APPROVED

RESULT:

Brian Krajewski

Greg Schwarze

MOVER:

SECONDER:

8.C.

FI-R-0090-24

Resolution Authorizing the Addition of One (1) Full-Time Headcount to the Staff of the

Building & Zoning Department for the Position of Zoning Administration Coordinator.

APPROVED

Brian Krajewski

Paula Garcia

RESULT:

MOVER:

SECONDER:

8.D.

FI-R-0091-24

Resolution to approve a payment to Downers Grove Area Fish, in the amount of $50,000,

for funding approved under the Infrastructure Investment Grant Program (Round 1).

(ARPA ITEM)

APPROVED

RESULT:

Brian Krajewski

Greg Schwarze

MOVER:

SECONDER:

INFORMATIONAL

A motion was made by Member Krajewski and seconded by Member Garcia to receive and place

on file: Payment of Claims, Wire Transfers, and Grant Proposal Notifications. Upon a voice

vote, the motion passed.

Payment of Claims

9.A.1.

9.A.2.

9.A.3.

9.A.4.

9.A.5.

9.A.6.

9.A.7.

24-1514

05-10-2024 Paylist

24-1516

05-10-2024 Auto Debit Paylist

24-1538

05-14-2024 Paylist

24-1584

05-17-2024 Paylist

24-1591

05-17-2024 Auto Debit

24-1600

05-21-2024 Paylist

24-1615

05-22-2024 Polling Place Paylist

Wire Transfers

9.B.1.

24-1515

05-13-2024 IDOR Wire Transfer

Grant Proposal Notifications

9.C.1.

9.C.2.

24-1574

GPN 019-24 Low Income Home Energy Assistance Program (LIHEAP) Grant PY25,

Illinois Department of Commerce and Economic Opportunity, U.S. Department of Health

and Human Services - $3,487,312. (Community Services)

24-1575

GPN 020-24 Low Income Home Energy Assistance Program (LIHEAP) State

Supplemental Grant PY25, Illinois Department of Commerce and Economic Opportunity

- $3,681,051. (Community Services)

9.C.3.

9.C.4.

24-1576

GPN 021-24 Weatherization DOE Grant PY25, Illinois Department of Commerce and

Economic Opportunity, U.S. Department of Energy - $734,681. (Community Services)

24-1577

GPN 022-24 Weatherization HHS Grant PY25, Illinois Department of Commerce and

Economic Opportunity, U.S. Department of Health and Human Services - $967,886.

(Community Services)

9.C.5.

24-1578

GPN 023-24 Weatherization State Grant PY25, Illinois Department of Commerce and

Economic Opportunity - $426,227. (Community Services)

APPROVED THE CONSENT AGENDA

Brian Krajewski

RESULT:

MOVER:

SECONDER:

AYES:

Paula Garcia

Chaplin, Childress, Cronin Cahill, DeSart, Eckhoff, Evans, Galassi,

Garcia, Gustin, Krajewski, LaPlante, Ozog, Rutledge, Schwarze,

Yoo, and Zay

Covert, and Tornatore

ABSENT:

10.

DISCUSSION

10.A. Travel Agency Discussion

Discussion was held regarding the use of a travel agency for company travel. The proposed

agency, Riverdale Travel, requires a one-time cost of $1,000 for the travel system to be

implemented. Costs are then accrued on an as-needed basis as employees use the service.

Utilizing a travel service will provide clear and organized invoices, as well as cut down on

employees needing to use their personal credit card for travel-related expenses. Employees may

choose to use the travel service, or they may still book travel on their own. While the travel

agency cannot register employees for conferences or pay for registration fees, most conferences

will invoice the County for registration fees and the department can pay the invoice following

regular procedures. By a show of hands, Committee members gave consensus to move forward

with a vote on the purchase requisition at the next Finance Committee meeting. It was asked that

both Elected Officials and County Board Departments be included in the estimated travel costs.

10.B. County Credit Card Discussion

The County will not be issuing additional credit cards to any departments at this time. Once the

new travel agency service is in place, managers and supervisors will be able to monitor how

much employees still purchase on their personal credit cards for work-related travel and other

miscellaneous work-related items. For any conference registration fees, employees are

encouraged to request an invoice from the agency and have it be paid following regular

procedures.

10.C. Budget Survey Discussion

Chair Chaplin asked Committee members for their opinion on the draft budget survey. A request

was made to include food insecurity as an option under the Community Well Being question.

Committee members gave consensus to proceed with rolling out the budget survey in early June.

11.

OLD BUSINESS

No old business was discussed.