421 N. COUNTY FARM ROAD  
WHEATON, IL 60187  
DU PAGE COUNTY  
www.dupagecounty.gov  
Police Records Management System  
Oversight  
Final Summary  
Monday, May 11, 2026  
1:00 PM  
Auditorium  
1.  
CALL TO ORDER  
1:00 PM meeting was called to order by Chair Berlin at 1:03 PM.  
2.  
ROLL CALL  
County Staff attending:  
Jan Barbeau, State’s Attorney Office  
Richard Burnson, County IT  
Don Ehrenhaft, County IT  
Nick Kottmeyer, County Board Office  
Lisa Smith, State’s Attorney Office  
Tom Ricker, County GIS  
Craig Noll, County IT (Remote).  
Also attending in person:  
Tom Alagna, Bartlett PD  
Mark Doyle, Bartlett PD  
Greg Milos, Bartlett PD  
Zach Finfrock, Clarendon Hills PD  
Mera Johnson, Clarendon Hills PD  
Jayme Balwin, Carol Stream PD  
Marie Menzione, Elmhurst PD  
John Alipour, Forest Preseve PD  
Megan Klomes, Glen Ellyn PD  
Phil Norton, Glen Ellyn PD  
Cody Sollis, Glen Ellyn PD  
Kurt Vavra, Glen Ellyn PD  
Michael Pentecost, Glendale Heights PD  
Katelyn Hernandez, Hanover Park PD  
Kevin Pini, Hanover Park PD  
Mike Walker, Itasca PD  
Joe Grage, Lombard PD  
Rachel Bata, Roselle PD  
Roberto barreto, Roselle PD  
Greg Bowers, West Chicago PD  
Yahaira Bautista, West Chicago PD  
Colin Fleury, West Chicago PD  
Rich Langelan, West Chicago PD  
Viviana Ramirez, City of West Chicago  
Adam Reavley, West Chicago PD  
Chris Banaszynski, Wood Dale PD  
Chris Zito, Wood Dale PD  
Ben Olson, Winfield PD  
Dave Schar, Winfield PD  
Evan Summers, Village of Winfield  
Van Dillenkoffer, Wheaton PD  
Dan Salzman, Wheaton PD  
Lori Rinella, Willowbrook PD  
Scott Klein, Village of Woodridge  
Attending on Zoom:  
Mark Franz, Village of Glen Ellyn (Remote)  
Art Rykalin, County IT (Remote)  
Chris Weinbrenner, Addison PD (Remote)  
Tony Mannerino, Village of Bloomingdale (Remote)  
Matt Wolenberg, Bloomingdale PD (Remote)  
Kris Garcia, Burr Ridge PD (Remote)  
John Bucholz, Carol Stream PD (Remote)  
Brian Cluever, Carol Stream PD (Remote)  
Marc A. Talavera, Carol Stream PD (Remote)  
Rosemary Gonzalez, Darien PD (Remote)  
Mike Lorek, Darien PD (Remote)  
Brian King, Hinsdale PD (Remote)  
Grant McElroy, Hinsdale PD (Remote)  
Victor DiVito, Hanover Park PD (Remote)  
Matt Riedel, Hanover Park PD, (Remote)  
Anahi Silva, Itasca PD (Remote)  
Tammy Weech, Itasca PD (Remote)  
Craig Gomorczak, Lisle PD (Remote)  
Kelly Wasko, Lisle PD (Remote)  
Benny Ranallo, Lombard PD (Remote)  
Addy Lozano, Oakbrook Terrace PD (Remote)  
Jim Lullo, Roselle PD (Remote)  
Jim, Villa Park PD (Remote)  
Kevin Patrick , Village of Villa Park (Remote)  
Eugene Samuel, West Chicago PD (Remote)  
Ben Kadolph, Willowbrook PD (Remote)  
Denis Brinkman, Woodridge PD (Remote)  
Marissa Hansen, Woodridge PD (Remote)  
Erin LaMantia, Woodridge PD (Remote)  
Ken Ostarello, Woodridge PD (Remote)  
Hannah Beck, Warrenville PD (Remote)  
Ken Dawson, Warrenville PD (Remote)  
Jeff Jacobson, Warrenville PD (Remote)  
Leslie Turner, Warrenville PD (Remote)  
Clara Maney, DMMC (Remote)  
Matt Pasquini, DMMC (Remote)  
Jamie, (Can't Identify)  
Kim L, (Can't Identify)  
Lieutenant (2), (Can't Identify)  
Lisle PD, (Can't Identify)  
Shaun O'Connor, (Can't Identify)  
Roy Phares, (Can't Identify)  
rk, (Can't Identify)  
Roy, (Can't Identify)  
Angie T, (Can't Identify)  
Berlin, Bielawski, Conroy, Holmer, McPhearson, Walter, Zerwin,  
PRESENT  
and Halloran  
Martynowicz, and Mendrick  
Franz, and Patrick  
ABSENT  
REMOTE  
3.  
CHAIRMAN'S REMARKS  
Chair Berlin thanked those in attendance and stated that the purpose of the meeting was to  
provide information, answer questions, and explain the current status of the Police Records  
Management System replacement project.  
4.  
5.  
PUBLIC COMMENT  
No public comments were offered.  
DISCUSSION  
5.A.  
26-1417  
Overview and Current Status of the Records Management System Replacement Project  
Explanation of existing project teams and their functions, including:  
Oversight Committee  
County IT  
User Focus Group  
Command Focus Group  
RFP Team  
Site Visits Travel Team  
Discussion of project governance and identified decision-makers  
Review of the Request for Proposal (RFP) process and results  
Communications plan and methods for future updates  
Open question and answer session  
Chair Berlin provided background on the Police Records Management System project,  
noting that it began in 2013 with the goal of improving the exchange of criminal justice  
information among court, county, and municipal agencies. He stated that the purpose and  
vision of the consortium remain unchanged as the County prepares to transition from  
Hexagon to a replacement records management system.  
Member McPhearson reviewed the role of the PRMS consortium, including shared data,  
shared costs, infrastructure support, cybersecurity compliance, training, integrations, and  
ongoing support. He clarified that PRMS is separate from County IT operations, has its  
own governance structure, and does not make operational decisions for participating  
agencies.  
Glen Ellyn Deputy Chief Kurt Vavra discussed the PRMS governance process and  
emphasized the importance of agency participation in user focus group meetings,  
command focus group discussions, site visits, and formal project communications. He  
stated that agency concerns should be brought through the established process to ensure  
they are addressed accurately and efficiently.  
RMS Manager Ehrenhaft reviewed the RFP process and stated that Mark43 was selected  
through the formal County evaluation process and approved as the recommended RMS  
vendor, although a contract had not yet been executed. He explained that the evaluation  
included written proposals, vendor demonstrations, user feedback, cost scoring, and final  
weighted scoring. He reported that Mark43 received strong user feedback and that  
preliminary pricing was projected to be lower than the current Hexagon cost, with no  
additional PRMS staffing required.  
The Committee provided an overview of the status of contract negotiations, vendor  
accountability, agency letters of intent, pricing, data ownership, implementation  
timelines, parallel operations, legacy data, system integrations, communication methods,  
and the importance of identifying participating agencies before finalizing contract terms.  
It was noted that agencies would own their data, contract safeguards were being  
reviewed, and implementation of a project of this size was expected to take at least 15  
months.  
The Committee also provided feedback from Mark43 site visits and reference checks.  
Overall, agencies using Mark43 reported positive user experiences, particularly among  
patrol, investigations, and records personnel. Some administrative, analytics, integration,  
and data migration issues remain under review as part of the negotiation and due  
diligence process.  
The slides presented are attached hereto and incorporated into these minutes  
No formal action was taken.  
6.  
7.  
8.  
OLD BUSINESS  
No old business was discussed.  
NEW BUSINESS  
No new business was discussed.  
ADJOURNMENT  
With no further business, the meeting was adjourned at 2:54 PM. Motioned by Member  
McPhearson and seconded by Member Walter, all ayes.