421 N. COUNTY FARM ROAD  
WHEATON, IL 60187  
DU PAGE COUNTY  
www.dupagecounty.gov  
Police Records Management System  
Oversight  
Final Summary  
Wednesday, August 27, 2025  
2:00 PM  
Room 3500B  
1.  
CALL TO ORDER  
2:00 PM meeting was called to order by Chair Berlin at 2:18 PM.  
2.  
ROLL CALL  
Evan Shields was present as a representative for Member Conroy.  
Eddie Moore was present as a representative for Member Mendrick.  
Member Zerwin moved, seconded by Member Shields, to allow remote participation. All ayes.  
Motion carried.  
Berlin, Bielawski, Conroy, Franz, Martynowicz, McPhearson,  
Mendrick, Walter, and Zerwin  
PRESENT  
Guttman, and Ritz  
Scalera  
ABSENT  
REMOTE  
3.  
CHAIRMAN'S REMARKS  
Chair Berlin said the RFP was officially released yesterday, adding that the next few months will  
be critical for the consortium.  
4.  
5.  
PUBLIC COMMENT  
No public comments were offered.  
APPROVAL OF MINUTES  
5.A.  
25-2021  
Police Records Management System Oversight Committee - Special Call Meeting -  
Wednesday, June 11, 2025  
2025-06-11 PRMS Oversight Committee Minutes  
Attachments:  
APPROVED  
RESULT:  
Deborah A. Conroy  
Anthony McPhearson  
MOVER:  
SECONDER:  
6.  
ACTION ITEMS  
6.A.  
25-2043  
PRMS-R-0002-25 - Additional appropriation for the PRMS Operation Fund, Company  
4000 - Accounting Unit 5830, in the amount of $88,776.  
Member McPhearson explained that this appropriation is to cover two outstanding  
invoices related to the MFR/OCR upgrade. He said one milestone was completed last  
year while the other was completed recently. He said this appropriation moves the  
necessary funds into the PRMS fund.  
RESOLUTION - PRMS-R-0002-25 - PRMS Appropriation -  
Backup Documentation.pdf  
Attachments:  
ETSB Memo RE Hexagon Invoices & PRMS ERF Budget Transfer  
APPROVED  
RESULT:  
Deborah A. Conroy  
Anthony McPhearson  
MOVER:  
SECONDER:  
7.  
DISCUSSION  
7.A.  
25-2005  
MFR-OCR 10 Upgrade Update  
Don Ehrenhaft gave an update on the MFR/OCR upgrade and the RFP process.  
Discussion ensued.  
Mr. Ehrenhaft then presented the proposed FY2026 RMS/DuJIS budget, as attached  
hereto. Discussion ensued.  
7.B.  
7.C.  
25-2006  
RFP Process Update  
25-2007  
Proposed FY2026 Budget  
PRMS Oversight Committee - FY2026 Budget Presentation  
Attachments:  
OLD BUSINESS  
8.  
9.  
Member Franz asked how invoices will be handled this year. Mr. Ehrenhaft said they will likely  
be sent out in late January. He said projections were sent to agencies in July.  
NEW BUSINESS  
Member Franz said the DMMC meeting has been moved back to September 11th, so perhaps we  
should postpone the September PRMS Oversight Committee meeting until after that date. Chair  
Berlin said we can move the PRMS meeting back to Wednesday, September 1, 2025 at 2:00 PM  
and we will cancel the PRMS meeting on September 10, 2025.  
10.  
ADJOURNMENT  
With no further business, the meeting was adjourned.