421 N. COUNTY FARM ROAD

WHEATON, IL 60187

DU PAGE COUNTY

Finance Committee

Summary

www.dupagecounty.gov

Tuesday, March 12, 2024

8:00 AM

County Board Room

CALL TO ORDER

8:00 AM meeting was called to order by Chair Chaplin at 8:00 AM.

ROLL CALL

Chaplin, Childress, Covert, Cronin Cahill, DeSart, Eckhoff, Evans,

Garcia, Gustin, Krajewski, LaPlante, Ozog, Rutledge, Schwarze,

Tornatore, Yoo, and Zay

PRESENT

Galassi

ABSENT

Member Childress arrived at 8:04 AM.

PUBLIC COMMENT

No public comments were offered.

CHAIRWOMAN'S REMARKS - CHAIR CHAPLIN

Chair Chaplin let the Committee members know that the wooden nameplates at their seats were

made by the Facilities Department as a keepsake for the them.

APPROVAL OF MINUTES

5.A.

24-0822

Finance Committee - Regular Meeting - Tuesday, February 27, 2024

APPROVED

RESULT:

MOVER:

SECONDER:

AYES:

Cynthia Cronin Cahill

Patty Gustin

Chaplin, Covert, Cronin Cahill, DeSart, Eckhoff, Evans, Garcia,

Gustin, Krajewski, LaPlante, Ozog, Rutledge, Schwarze, Tornatore,

Yoo, and Zay

Childress, and Galassi

ABSENT:

BUDGET TRANSFERS

6.A.

24-0865

Transfer of funds from 1100-1215-53830 (other contractual expenses) to

1100-1215-54100 (IT equipment), in the amount of $100,000, to realign ARPA FY24 for

replacement of backup appliances and annual maintenance and support of Vertias

Netbackup software for Information Technology. (ARPA ITEM)

APPROVED

Patty Gustin

Yeena Yoo

RESULT:

MOVER:

SECONDER:

AYES:

Chaplin, Covert, Cronin Cahill, DeSart, Eckhoff, Evans, Garcia,

Gustin, Krajewski, LaPlante, Ozog, Rutledge, Schwarze, Tornatore,

Yoo, and Zay

Childress, and Galassi

ABSENT:

24-0887

6.B.

Budget Transfers 03-12-2024 - Various Companies and Accounting Units

APPROVED

Sadia Covert

Paula Garcia

RESULT:

MOVER:

SECONDER:

AYES:

Chaplin, Covert, Cronin Cahill, DeSart, Eckhoff, Evans, Garcia,

Gustin, Krajewski, LaPlante, Ozog, Rutledge, Schwarze, Tornatore,

Yoo, and Zay

Childress, and Galassi

ABSENT:

PROCUREMENT REQUISITIONS

Finance - Chaplin

7.A.1.

24-0914

Decrease Purchase Order 6499-0001 SERV, issued to Ceridian HCM, Inc., in the amount

of $115,000. (Human Resources)

APPROVED

Brian Krajewski

Patty Gustin

RESULT:

MOVER:

SECONDER:

AYES:

Chaplin, Covert, Cronin Cahill, DeSart, Eckhoff, Evans, Garcia,

Gustin, Krajewski, LaPlante, Ozog, Rutledge, Schwarze, Tornatore,

Yoo, and Zay

Childress, and Galassi

ABSENT:

7.A.2.

FI-CO-0008-24

Increase Purchase Order 6498-0001 SERV, issued to Ceridian HCM, Inc., in the amount

of $115,000, an increase of 6.39%. (Human Resources)

APPROVED

Brian Krajewski

Patty Gustin

RESULT:

MOVER:

SECONDER:

AYES:

Chaplin, Covert, Cronin Cahill, DeSart, Eckhoff, Evans, Garcia,

Gustin, Krajewski, LaPlante, Ozog, Rutledge, Schwarze, Tornatore,

Yoo, and Zay

Childress, and Galassi

ABSENT:

7.A.3.

FI-P-0005-24

Recommendation for the approval of a contract purchase order to Marsh & McLennan

Agency, LLC, to provide assistance and evaluation of the County's Health and Wellness

Benefits, for Human Resources, for the period of April 1, 2024 to March 31, 2025, for a

contract total amount not to exceed $200,000; per RFP 21-003-HR, first and final

renewal.

APPROVED

Brian Krajewski

Patty Gustin

RESULT:

MOVER:

SECONDER:

Human Services - Schwarze

7.B.1.

HS-P-0015-24

Awarding resolution issued to Comcast Cable Communications Management, LLC, dba

Effectv, to provide a Call 211 Of DuPage local advertising campaign for community

awareness, from March 12, 2024 through June 30 2024, for a contract total amount not to

exceed $130,000; per RFP #24-023-CS. (Community Services)

APPROVED

Greg Schwarze

Patty Gustin

RESULT:

MOVER:

SECONDER:

7.B.2.

HS-R-0010-24

Authorizing Execution of Intergovernmental Agreement between Pace Suburban Bus and

DuPage County Community Services for Paratransit Service in the amount of $657,200.

FY24 (Community Services)

APPROVED

Greg Schwarze

Paula Garcia

RESULT:

MOVER:

SECONDER:

Judicial and Public Safety - Evans

7.C.1.

JPS-R-0006-24

Authorization to purchase one (1) vehicle for the Children's Center of the DuPage County

State's Attorney's Office (Contract amount not to exceed $45,000.) (State's Attorney's

Office)

APPROVED

Lucy Evans

Patty Gustin

RESULT:

MOVER:

SECONDER:

Public Works - Garcia

7.D.1.

FM-P-0010-24

Recommendation for the approval of a contract to Cintas Corporation No. 2, to provide

and deliver employee uniforms, as needed, for Facilities Management, for the period of

March 13, 2024 through March 12, 2025, for a total contract amount not to exceed

$50,000, per lowest responsible bid #23-136-FM.

APPROVED

Paula Garcia

Yeena Yoo

RESULT:

MOVER:

SECONDER:

7.D.2.

FM-P-0011-24

Recommendation for the approval of a contract to Hey and Associates, Inc., for Natural

Areas Management, which includes controlled burning and weeding of the native gardens

on the County campus, for Facilities Management, for the period of March 12, 2024

through March 11, 2025, for a total contract amount not to exceed $36,500, per RFP

#24-020-FM.

APPROVED

Paula Garcia

Sheila Rutledge

RESULT:

MOVER:

SECONDER:

7.D.3.

FM-P-0012-24

Recommendation for the approval of a contract to A&P Grease Trappers, Inc., for

sanitary, grease trap and storm basin pumping, jetting, and cleaning, as needed for the

County campus, for Facilities Management, for the period of April 14, 2024 through

April 13, 2025, for a total contract amount not to exceed $82,750, per renewal option

under bid award #21-017-FM, third and final option to renew. ($60,000 for Facilities

Management, $5,200 for Animal Services, and $17,550 for the Division of

Transportation).

APPROVED

Paula Garcia

Mary Ozog

RESULT:

MOVER:

SECONDER:

7.D.4.

FM-R-0001-24

Resolution to approve a notice of intent to participate in the coalition by Kane County,

Illinois, for the Climate Pollution Reduction Grant implementation application and

program.

APPROVED

Paula Garcia

Dawn DeSart

RESULT:

MOVER:

SECONDER:

7.D.5.

PW-CO-0002-24

Amendment to County Contract #6571-0001 SERV, issued to Fox Valley Fire & Safety

Company, Inc., to repair the fire alarm system and Notifier Panel at the Woodridge

Greene Valley Wastewater Treatment Plant, for Public Works, for a change order to

increase the contract in the amount of $20,000, resulting in an amended contract amount

not to exceed $93,250, an increase of 27.30%.

APPROVED

Paula Garcia

Yeena Yoo

RESULT:

MOVER:

SECONDER:

7.D.6.

PW-P-0006-24

Recommendation for the approval of a contract to Sheffield Safety & Loss Control, LLC,

for Safety Program Manager Services, for the period of April 1, 2024 to March 31, 2025,

for a total contract amount not to exceed $100,000 (Public Works $25,000, Facilities

Management $25,000, Transportation $25,000, and Stormwater $25,000), per renewal

option under bid #21-064-PW, first and final option to renew.

APPROVED

Paula Garcia

Dawn DeSart

RESULT:

MOVER:

SECONDER:

7.D.7.

PW-P-0007-24

Recommendation for the approval of a contract to Alfa Laval, Inc., to provide repair parts

for the Ashbrook gravity belt thickeners and belt presses at the Woodridge Greene Valley

Wastewater Treatment Plant and the Knollwood Wastewater Treatment Plant, for Public

Works, for the period of May 1, 2024 to April 28, 2028, for a total contract amount not to

exceed $80,000; per 55 ILCS 5/5-1022(c) not suitable for competitive bids. (Sole Source

– Alfa Laval, Inc. parts are the only parts that are interchangeable with our existing

equipment.)

APPROVED

Paula Garcia

Yeena Yoo

RESULT:

MOVER:

SECONDER:

7.D.8.

PW-R-0002-24

Declaration of the Highland Hills Sanitary District Property as Surplus Real Estate

APPROVED

Paula Garcia

Yeena Yoo

RESULT:

MOVER:

SECONDER:

Stormwater - Zay

7.E.1.

SM-P-0006-24

Recommendation for the approval of a contract issued to Wang Engineering, Inc., for

On-Call Geotechnical and Engineering services, for Stormwater Management, for the

period of March 12, 2024 through November 30, 2024, for a contract total amount not to

exceed $40,000. Professional Services (Architects, Engineers, and Land Surveyors)

vetted through a qualification-based selection process in compliance with the Local

Government Professional Services Selection Act, 50 ILCS 510/0.01 et seq.

APPROVED

Jim Zay

RESULT:

MOVER:

Dawn DeSart

SECONDER:

Technology - Yoo

7.F.1.

TE-P-0006-24

Recommendation for the approval of a contract purchase order to Toshiba Business

Solutions, for multi-functional device equipment, supplies, software and service

solutions, for all County Departments, for the period of April 1, 2024 through March 31,

2029, for a contract total amount not to exceed $1,500,000; per lowest responsible bid

24-019-IT.

APPROVED

Yeena Yoo

Patty Gustin

RESULT:

MOVER:

SECONDER:

7.F.2.

TE-P-0007-24

Recommendation for the approval of a contract purchase order to Insight Public Sector,

for the replacement of backup appliances and annual maintenance and support of Veritas

Netbackup software, for Information Technology, for the period of April 1, 2024 through

March 31, 2026, for a contract total amount of $374,718.84; contract pursuant to the

Governmental Joint Purchasing Act, 30 ILCS 525/2 (OMNIA Partners Contract

#23-6692-03). (ARPA Item)

APPROVED

Yeena Yoo

Patty Gustin

RESULT:

MOVER:

SECONDER:

Transportation - Ozog

7.G.1.

24-0815

DT-R-0178B-21 Amendment to Resolution DT-R-0178A-21 Intergovernmental

Agreement between to County of DuPage and the Village of Lisle for improvements

along CH 3/Warrenville Road and the replacement of the bridge over the east branch of

the DuPage River; to correct a scrivener’s error (County to be reimbursed $414,238).

APPROVED

Mary Ozog

Patty Gustin

RESULT:

MOVER:

SECONDER:

7.G.2.

DT-P-0015-24

Recommendation for the approval of a contract purchase order to Al Warren Oil

Company, Inc., to furnish and deliver gasoline and diesel fuel, as needed for the Division

of Transportation and Public Works, for the period of April 1, 2024 through March 31,

2025, for a contract total not to exceed $1,750,000 (Division of Transportation

$1,000,000/Public Works $750,000); per renewal option under bid award # 23-011-DOT,

first of three renewals.

APPROVED

Mary Ozog

Paula Garcia

RESULT:

MOVER:

SECONDER:

7.G.3.

DT-P-0016-24

Recommendation for the approval of a contract to Standard Equipment Company, to

furnish and deliver one (1) 2024 International HV607 Vactor Chassis with 2100i Sewer

Cleaner, for the Division of Transportation, for the period of March 5, 2024 to November

30, 2024, for a contract total not to exceed $599,660; Contract pursuant to the

Intergovernmental Cooperation Act (Sourcewell contract #101221-VTR).

APPROVED

Mary Ozog

Paula Garcia

RESULT:

MOVER:

SECONDER:

7.G.4.

DT-P-0017-24

Recommendation for the approval of a contract to Stanley Consultants, Inc., to provide

Professional Construction Engineering Services for CH 3/Warrenville Road over the East

Branch of the DuPage River, Section # 14-00124-04-BR, for the Division of

Transportation, for the period of March 12, 2024 through November 30, 2025, for a

contract total not to exceed $801,990. Professional Services (Architects, Engineers &

Land Surveyors) vetted through a qualification-based selection process in compliance

with the Local Government Professional Services Selection Act, 50 ILCS 510/0.01 et seq.

(County to be reimbursed $633,736).

APPROVED

Mary Ozog

Paula Garcia

RESULT:

MOVER:

SECONDER:

7.G.5.

DT-P-0018-24

Recommendation for the approval of a contract to HDR Engineering, Inc., for

Professional Concept Development Engineering Services for the CH 11/Army Trail Road

at Munger Intersection Improvements, Section 23-00240-11-CH, for the period of March

12, 2024 through November 30, 2025, for a contract total not to exceed $171,926.78.

Professional Services (Architects, Engineers and Land Surveyors) vetted through a

qualification-based selection process in compliance with the Local Government

Professional Services Selection Act, 50 ILCS 510/0.01 et seq.

APPROVED

Mary Ozog

Jim Zay

RESULT:

MOVER:

SECONDER:

7.G.6.

DT-R-0012-24

Joint Funding Agreement for construction work between the County of DuPage and the

Illinois Department of Transportation for CH 3/Warrenville Road over the East Branch of

the DuPage River-Section #14-00124-04-BR (Estimated County cost $1,507,432.00).

APPROVED

Mary Ozog

Paula Garcia

RESULT:

MOVER:

SECONDER:

FINANCE RESOLUTIONS

8.A.

8.B.

8.C.

8.D.

FI-R-0052-24

Additional appropriation for the Sale in Error Interest Fund, Company 1100, Accounting

Unit 5020, $15,047. (Treasurer's Office)

APPROVED

Brian Krajewski

Patty Gustin

RESULT:

MOVER:

SECONDER:

FI-R-0053-24

Additional appropriation for the ARPA Fund, Company 1100, Accounting Unit 1215, in

the amount of $500,000. (ARPA INTEREST)

APPROVED

Brian Krajewski

Patty Gustin

RESULT:

MOVER:

SECONDER:

FI-R-0054-24

Approval of additional funding for the Local Food Pantry Infrastructure Investment

Program in the amount of $500,000. (ARPA INTEREST)

APPROVED

RESULT:

Brian Krajewski

Greg Schwarze

MOVER:

SECONDER:

FI-R-0051-24

Approval of a second amendment to the grant agreement between the County of DuPage

and Northern Illinois Food Bank for the use of ARPA funds. (ARPA ITEM)

APPROVED

Brian Krajewski

Patty Gustin

RESULT:

MOVER:

SECONDER:

INFORMATIONAL

A motion was made by Member Krajewski and seconded by Member Zay to receive and place on

file: Payment of Claims and Wire Transfers. Upon a voice vote, the motion passed.

Payment of Claims

9.A.1.

24-0795

02-23-2024 Paylist

9.A.2.

9.A.3.

9.A.4.

9.A.5.

24-0820

02-27-2024 Paylist

24-0852

03-01-2024 Paylist

24-0868

03-05-2024 Auto Debit Paylist

24-0880

03-05-2024 Paylist

Wire Transfers

9.B.1.

24-0883

03-06-2024 Corvel Wire Transfer

APPROVED THE CONSENT AGENDA

RESULT:

MOVER:

SECONDER:

AYES:

Brian Krajewski

Jim Zay

Chaplin, Childress, Covert, Cronin Cahill, DeSart, Eckhoff, Evans,

Garcia, Gustin, Krajewski, LaPlante, Ozog, Rutledge, Schwarze,

Tornatore, Yoo, and Zay

Galassi

ABSENT:

10.

PRESENTATIONS

10.A. MissionSquare 457 Plan Update

Vince Allegra from Creative Planning Retirement Services (formerly Mesirow) and Ray Fortin

from MissionSquare Retirement provided the Committee with a 457 Plan investment review. Mr.

Allegra stated that 2023 showed a phenomenal performance compared to 2022. He reviewed

current plan assets and investments within the 457 program, all of which are performing

positively. The target dates funds were reaffirmed as a gold rating by Morningstar, one of only 4

out of 80 in the Morningstar database. Many retirees elect to take their balance out of the 457

program, which is leading to challenges from a plan perspective.

Mr. Fortin stated that as of December 31, 2023, the plan's balance is $81,711,485 with 1,324

participant accounts. The average participant balance of the plan is $61,716. The plan has 683

actively contributing individuals and 525 separated from service, which shows that this is a

mature plan with a mature workforce. Persons age 50-69 represent 64% of the plan's active

population. For 2024, MissionSquare is planning to meet more frequently with employees

in-person. They also offer a webinar program which provides financial wellness tools and

resources to help educate employees.

11.

OLD BUSINESS

Member DeSart asked for an update on the job sharing and hybrid work policies. Chris

Clevenger, Interim Human Resources Director, will send the Job Share Arrangements Policy and

the Telework Policy to the Committee members.

12.

13.

NEW BUSINESS

No new business was discussed.

ADJOURNMENT

A motion was made by Member Garcia and seconded by Member Zay to adjourn at 9:07 AM.

Upon a voice vote, the motion passed.