421 N. COUNTY FARM ROAD

WHEATON, IL 60187

DU PAGE COUNTY

www.dupagecounty.gov

Police Records Management System

Oversight

Final Summary

Wednesday, September 11, 2024

2:00 PM

Room 3500B

CALL TO ORDER

2:00 PM meeting was called to order by Chair Berlin at 2:01 PM.

ROLL CALL

Berlin, Conroy, Franz, Guttman, Martynowicz, McPhearson,

PRESENT

Mendrick, Walter, and Zerwin

Bielawski

ABSENT

Ritz, and Scalera

REMOTE

MOTION TO ALLOW REMOTE PARTICIPATION

Member McPhearson moved, seconded by Member Guttman, to allow remote

participation. All ayes. Motion carried.

CHAIRMAN'S REMARKS

Chair Berlin acknowledged the 23rd anniversary of 9/11 and all of the families of the first

responders who were involved and gave their lives as well as the victims of that day and their

families.

PUBLIC COMMENT

24-3295

Online Public Comment

All online submissions for public comment for the September 11, 2024 DuPage County

PRMS Oversifht Committee meeting are included for the record in their entirety. They

are found in the minutes packet and at the link above.

PRMS Public Comment 09-11-2024

Attachments:

APPROVAL OF MINUTES

24-2444

Police Records Management System Oversight Committee - Special Call Meeting -

Wednesday, April 3, 2024

2024-04-03 PRMS Oversight Committee Minutes (summary).pdf

Attachments:

APPROVED

RESULT:

Deborah A. Conroy

Anthony McPhearson

MOVER:

SECONDER:

ACTION ITEMS

24-2409

Approval of FY2025 Budget

Member McPhearson presented the FY2025 budget for approval. Discussion followed.

PRMS Operational and Reimbursement Budget FY25-FY27

Attachments:

APPROVED

RESULT:

Jeffrey Martynowicz

Anthony McPhearson

MOVER:

SECONDER:

24-2410

Authorization for periodic transfer of funds from the Equipment Replacement Fund to the

PRMS Operations Fund for payment of the previously approved DeltaWRX, LLC

contract (PRMS-P-0001-24), to coincide with the completion of project phases as

outlined in “Table 1. Professional Fees” of the contract.

Member McPhearson moved, seconded by Member Scalera, to approve item 6B.

Discussion followed.

Ms. Smith said there was a summary of this item in the packet last month, when it was

discussed. Member Franz requested that an update be sent out with the packets. Member

Zerwin said we will receive a monthly report from DeltaWrx.

Member Guttman asked if we this item is authorizing a concept, specific amount, or cap.

Ms. Smith said it is authorizing the concept of approving a specific approved amount in

each stage. Member Guttman asked if we are authorizing the full amount or if there will

be periodic budget transfers. Member Franz asked if we can include not to exceed

verbiage. Member Zerwin said if we have to pay a bill, there will be a budget transfer

form then a bills list payment, likely in December.

Member Guttman asked what the next benchmark would be if this is approved today.

Member McPhearson said it does authorize the completion up to the not to exceed

amount of $192,000, but it can be amended to be done in phases, if that is the will of the

committee.

Chair Berlin moved, seconded by Member Franz, to amend the resolution to include

language not to exceed $192,269.36. All ayes. Motion carried.

Member Franz moved, seconded by Member Blumenthal, to approve item 6B, as

amended.

APPROVED AS AMENDED

Mark Franz

RESULT:

MOVER: