421 N. COUNTY FARM ROAD

WHEATON, IL 60187

DU PAGE COUNTY

www.dupagecounty.gov

Stormwater Management Committee

Final Summary

Tuesday, April 4, 2023

7:30 AM

County Board Room

CALL TO ORDER

7:30AM meeting was called to order by Chairman James Zay at 7:30AM.

ROLL CALL

Brummel, DeSart, Eckhoff, Garcia, Hinterlong, Pojack, and Zay

PRESENT

ABSENT

LATE

Nero, Pulice, and Yusuf

Evans, and Tornatore

PUBLIC COMMENT - PUBLIC COMMENT IS LIMITED TO THREE

MINUTES PER PERSON

The following individual offered public comment:

Kay McKeen- SCARCE

CHAIRMAN'S REMARKS - CHAIR ZAY

Chairman Zay thanked staff for their response and hard work regarding all of the rain events so

far this year. Director Hunn discussed how staff responded to the most recent rain event and

noted it was the fourth such event this year.

APPROVAL OF MINUTES

5. A

23-1354

Stormwater Management Committee Meeting- Regular Meeting- Tuesday, March 7,

2023

Stormwater Management Committee Meeting- Regular Meeting-

Tuesday, March 7, 2023

Attachments:

APPROVED

Paula Garcia

Dawn DeSart

RESULT:

MOVER:

SECONDER:

CLAIMS REPORTS

6. A

23-1346

Schedule of Claims - March 2023

FY23 March Schedule of Claims

APPROVED

Attachments:

RESULT:

Paula Garcia

Dawn DeSart

MOVER:

SECONDER:

BUDGET TRANSFERS

7. A

23-1347

Budget Transfer needed for the purchase of 3-Flygt NP 3531 Pumps at the Elmhurst

Quarry Flood Control Facility. Due to material shortages, shipping delays and supply

chain disruptions the physical pumps that are to be installed in the quarry will be removed

from the construction bid documents and made as a stand alone purchase from the

manufacturer. Funds will move from Drainage System Infrastructure Construction

1600-3000-54060 to Capital Equipment and Machinery 1600-3000- 54110. Funds are

included in the FY23 Budget.

Chairman Zay asked Director Hunn to go over the budget transfer for the Committee.

Director Hunn also address questions from Member Garcia and Member DeSart.

Budget Transfer 1,117,796.00

Attachments:

APPROVED

Dawn DeSart

Paula Garcia

RESULT:

MOVER:

SECONDER:

STAFF REPORTS

Motion to Combine Items

Member Brummel moved and Member DeSart seconded a motion to combine items A through

C. The motion was approved on voice vote, all "ayes".

8. A

23-1348

April 2023 Program and Events Update

2023 April Program Update

2023 April Events

Attachments:

8. B

8. C

23-1349

March 2023 Currents E-Newsletter

Attachments:

23-1350

Sustainable Design Challenge

Attachments:

APPROVED THE CONSENT AGENDA

David Brummel

RESULT:

MOVER:

Dawn DeSart

SECONDER:

AYES:

Brummel, DeSart, Eckhoff, Garcia, Hinterlong, Pojack, and Zay

Nero, Pulice, and Yusuf

ABSENT:

LATE:

Evans, and Tornatore

ACTION ITEMS

9. A

SM-P-0034-23

Recommendation for the approval of a contract to Xylem Water Solutions, Inc., purchase

of 3-Flygt NP 3531 Pumps at the Elmhurst Quarry Flood Control Facility, for the

Stormwater Management Department, for the period April 11, 2023 through November

30, 2023, for a contract total amount not to exceed $1,117,795.85; per ILCS 5/5-1022(c)

“not suitable to competitive bids” (Direct replacement compatible equipment parts). Sole

Source.

Xylem Checklist

Attachments:

Xylem Sole Source Quote

Xylem Sole Source Letter

Xylem Vendor Ethics

APPROVED AND SENT TO FINANCE

Paula Garcia

RESULT:

MOVER:

Chester Pojack

SECONDER:

9. B

SM-P-0035-23

Recommendation for the approval of a contract purchase order issued to Robinson

Engineering, Inc., for On Call Professional Engineering Services, for Stormwater

Management, for the period of April 11, 2023 through May 31, 2024, for a contract total

not to exceed $95,000. Professional Services in compliance with the Illinois Local

Government Professional Services Selection Act, 50 ILCS 510/ et. seq. vetted through a

qualification based selection process (Architects, Engineers and Land Surveyors). First

Renewal.

Robinson Checklist

Attachments:

Robinson Agreement

Robinson Vendor Ethics

Robinson Sub Ciorba Vendor Ethics

APPROVED AND SENT TO FINANCE

Paula Garcia

RESULT:

MOVER:

David Brummel

SECONDER:

9. C

SM-P-0036-23

Recommendation for the approval of an agreement between the County of DuPage and

V3 Construction Group, Ltd., to provide Professional Native Vegetation Management

Services, for Stormwater Management, for the period May 1, 2023 through April 30,

2024, for a contract total amount not to exceed $75,000; per RFP #23-021-SWM.

Director Hunn addressed questions from Member Garcia regarding the three native

vegetation management services contracts on the agenda.

V3 Checklist

Attachments:

V3 Agreement

V3 Proposal

V3 pricing for 23-021-SWM

V3 23-021-SWM RFP EVALUATION SCORECARD

TABULATION

V3 Vendor Ethics

APPROVED AND SENT TO FINANCE

Dawn DeSart

RESULT:

MOVER:

Paula Garcia

SECONDER:

9. D

SM-P-0037-23

Recommendation for the approval of an agreement between the County of DuPage and

ENCAP, Inc., to provide Professional Native Vegetation Management Services, for

Stormwater Management, for the period of May 1, 2023 through April 30, 2024, for a

contract total amount not to exceed $100,000; per RFP #23-021-SWM.

ENCAP Checklist

ENCAP Agreement

Attachments:

ENCAP Technical Proposal SOQ - NATIVE VEG MGMT

23-021-SWM

ENCAP pricing - NATIVE VEG MGMT 23-021-SWM

ENCAP 23-021-SWM RFP EVALUATION SCORECARD

TABULATION

ENCAP Vendor Ethics

APPROVED AND SENT TO FINANCE

Dawn DeSart

RESULT:

MOVER:

Paula Garcia

SECONDER:

9. E

SM-P-0038-23

Recommendation for the approval of an agreement between the County of DuPage and

Pizzo & Associates, Ltd., to provide Professional Native Vegetation Management

Services, for Stormwater Management, for the period of May 1, 2023 through April 30,

2024, for a contract total amount not to exceed $50,000; per RFP #23-021-SWM.

Pizzo Checklist

Attachments:

Pizzo Agreement

Pizzo 23-021-SWM RFP EVALUATION SCORECARD

TABULATION

Pizzo Pricing for NATIVE VEG 23-021-SWM

Pizzo Tech proposal.NATIVE VEG MANAGEMENT

23-021-SWM 2023.03.09

Pizzo Vendor Ethics

APPROVED AND SENT TO FINANCE

Dawn DeSart

RESULT:

MOVER:

Paula Garcia

SECONDER:

9. F

23-1351

Recommendation for the approval to enter into an agreement between the County of

DuPage, Illinois and Fairfield IV Homeowners Association for the Riparian Buffer Zone

Site Prep and Critical Planting Project, for an amount not to exceed $1,000.

Fairfield IV Checklist

Fairfield IV Agreement

Attachments:

APPROVED

Sam Tornatore

Chester Pojack

RESULT:

MOVER:

SECONDER:

10.

INFORMATIONAL

10. A

EN-R-0015-23

Resolution of Support for the Metropolitan Mayors Caucus Greenest Region Compact

Greenest Region Compact

Attachments:

APPROVED

RESULT:

David Brummel

Paul Hinterlong

MOVER:

SECONDER:

11.

12.

OLD BUSINESS

No old business was discussed.

NEW BUSINESS

No new business was discussed.