421 N. COUNTY FARM ROAD

WHEATON, IL 60187

DU PAGE COUNTY

Finance Committee

Summary

www.dupagecounty.gov

Tuesday, January 9, 2024

8:00 AM

County Board Room

CALL TO ORDER

8:00 AM meeting was called to order by Chair Chaplin at 8:02 AM.

A motion was made by Member Childress and seconded by Member Rutledge to allow for

remote participation. Upon a voice vote, the motion passed.

ROLL CALL

Chaplin, Childress, Cronin Cahill, DeSart, Eckhoff, Evans, Galassi,

Garcia, Gustin, Krajewski, Ozog, Rutledge, Schwarze, Tornatore,

Yoo, and Zay

PRESENT

Covert

ABSENT

REMOTE

LaPlante

PUBLIC COMMENT

No public comments were offered.

CHAIRWOMAN'S REMARKS - CHAIR CHAPLIN

Chair Chaplin wished everyone a Happy New Year.

APPROVAL OF MINUTES

5.A.

24-0136

Finance Committee - Regular Meeting - Tuesday, December 12, 2023

APPROVED

Patty Gustin

Dawn DeSart

RESULT:

MOVER:

SECONDER:

AYES:

Chaplin, Childress, Cronin Cahill, DeSart, Eckhoff, Evans, Galassi,

Garcia, Gustin, Krajewski, Ozog, Rutledge, Schwarze, Yoo, and Zay

Covert, and Tornatore

LaPlante

ABSENT:

REMOTE:

A motion was made by Member Chaplin and seconded by Member DeSart to discharge all of the

committees who did not hold meetings on January 2nd. Upon a voice vote, the motion passed.

BUDGET TRANSFERS

6.A.

24-0261

Transfer of funds from 1000-1120-50000 (regular salaries) and 1000-1120-52200

(operating supplies & materials) to 1000-1120-50010 (overtime) and 1000-1120-52210

(food & beverages) in the amount of $10,300 to cover cost of staff overtime and water

service invoices for FY23. (Human Resources)

APPROVED

Paula Garcia

Mary Ozog

RESULT:

MOVER:

SECONDER:

6.B.

24-0263

Transfer of funds from 1100-1212-53828 (contingencies) to 1100-1212-51010 (employer

share I.M.R.F.) in the amount of $1,565 to cover remaining employer share I.M.R.F.

expenses for FY23. (Finance - Tort Liability)

APPROVED

RESULT:

Brian Krajewski

Michael Childress

MOVER:

SECONDER:

6.C.

24-0274

Budget transfers for various departments pertaining to the transfer of funds to cover the

December 2023 Flexible Benefit Earnings.

APPROVED

RESULT:

Michael Childress

Sheila Rutledge

MOVER:

SECONDER:

PROCUREMENT REQUISITIONS

Finance - Chaplin

7.A.1.

24-0139

Decrease and close Purchase Order 4305-0001 SERV, issued to Baker Tilly US LLP, due

to the contract has expired.

APPROVED

Brian Krajewski

Dawn DeSart

RESULT:

MOVER:

SECONDER:

7.A.2.

7.A.3.

7.A.4.

FI-CO-0003-24

Recommendation for the approval of an amendment to purchase order 6778-0001 SERV,

for a contract issued to Amazon Capital Services, for the purchase of office supplies and

other miscellaneous items, to increase the contract in the amount of $56,775 to include

the Crime Lab and Public Defender accounting units, resulting in an amended contract

total amount not to exceed $780,508.

APPROVED

Brian Krajewski

Patty Gustin

RESULT:

MOVER:

SECONDER:

FI-CO-0004-24

Recommendation for the approval of an amendment to purchase order 6795-0001 SERV,

for a contract issued to ODP Business Solutions, for the purchase of office supplies and

other miscellaneous items, to increase the contract in the amount of $5,000 to include the

Public Defender accounting units, resulting in an amended contract total amount not to

exceed $230,546.

APPROVED

RESULT:

Brian Krajewski

Cynthia Cronin Cahill

MOVER:

SECONDER:

FI-CO-0005-24

Recommendation for the approval of an amendment to purchase order 6499-0001 SERV,

for a contract issued to Ceridian HCM, Inc., for HR Managed Payroll Services, to

increase the contract in the amount of $248,820 to include Dayforce Touch and Tuff

Clocks, resulting in an amended contract total amount not to exceed $2,181,155.50.

APPROVED

Brian Krajewski

Yeena Yoo

RESULT:

MOVER:

SECONDER:

Development - Tornatore

7.B.1.

24-0173

Transfer of funds from account no. 1100-2810-50080 (Salary & Wage Adjustments) to

account no. 1100-2810-50000 (Regular Salaries) in the amount of $85,000, and from

account no. 1100-2810-50080 (Salary & Wage Adjustments) to account no.

1100-2810-51040 (Employee Med & Hosp Insurance) in the amount of $40,000 for a

total of $125,000 to cover the final FY23 personnel costs.

APPROVED

Sam Tornatore

Paula Garcia

RESULT:

MOVER:

SECONDER:

Human Services - Schwarze

7.C.1.

7.C.2.

7.C.3.

24-0247

Recommendation for the approval of a contract purchase order to Illinois Aging Services

Network, to negotiate managed care contracts for Medicaid, eldercare advantage &

commercial plans, for the DuPage Care Center, for the period January 1, 2024 through

December 31, 2024, for a total contract amount not to exceed $18,139.48, per Other

Professional Services.

APPROVED

Greg Schwarze

Dawn DeSart

RESULT:

MOVER:

SECONDER:

HS-P-0006-24

Recommendation for the approval of a contract purchase order to LeadingAge Illinois, for

annual membership dues, for the DuPage Care Center, for the period January 1, 2024

through December 31, 2024, for a total contract amount not to exceed $32,125. Other

Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor

selected pursuant to DuPage County code Section 2-353(1)(b).

APPROVED

RESULT:

Greg Schwarze

MOVER:

Cynthia Cronin Cahill

SECONDER:

HS-P-0007-24

Awarding resolution issued to 360 Youth Services, to provide case management, housing,

job coaching/preparedness, transportation, educational services, and GED coaching to

homeless youth in DuPage County, for the period of January 1, 2024 through December

31, 2024, Community Services Block Grant (CSBG) sub-grantee agreement total amount

$55,242. (Community Services)

APPROVED

Greg Schwarze

Patty Gustin

RESULT:

MOVER:

SECONDER:

7.C.4.

7.C.5.

7.C.6.

HS-P-0008-24

Awarding resolution issued to H.O.M.E. DuPage, Inc., to provide financial counseling

and workshops to low income residents in DuPage County, for the period of January 1,

2024 through December 31, 2024, Community Services Block Grant (CSBG) sub-grantee

agreement for a total amount of $46,888. (Community Services)

APPROVED

Greg Schwarze

Yeena Yoo

RESULT:

MOVER:

SECONDER:

HS-P-0009-24

Awarding resolution issued to The GardenWorks Project, to plan, build, promote, and

sustain community gardens in DuPage County, for the period of January 1, 2024 through

December 31, 2024, Community Services Block Grant (CSBG) sub-grantee agreement

total amount of $70,000. (Community Services)

APPROVED

Greg Schwarze

Paula Garcia

RESULT:

MOVER:

SECONDER:

HS-P-0010-24

Awarding resolution issued to Outreach Community Services, Inc., to provide case

management, counseling, job skill training and experience, work readiness training, and

GED assistance to low income youth residing in DuPage County, for the period of

January 1, 2024 through December 31, 2024, for a Community Services Block Grant

sub-grantee total of $100,000. (Community Services)

APPROVED

Greg Schwarze

Paula Garcia

RESULT:

MOVER:

SECONDER:

7.C.7.

HS-R-0002-24

Authorization to extend a Memorandum of Understanding with American Federation of

State, County and Municipal Employees (AFSCME), Council 31. (DuPage Care Center)

APPROVED

Greg Schwarze

Paula Garcia

RESULT:

MOVER:

SECONDER:

7.C.8.

HS-R-0003-24

Amendment of the Contract between the County and the American Federation of State,

County and Municipal Employees, Council 31, the DuPage Care Center Bargaining Unit

Employees, covering the time period of ratification date through November 30, 2026.

(DuPage Care Center)

APPROVED

RESULT:

Greg Schwarze

Michael Childress

MOVER:

SECONDER:

Judicial and Public Safety - Evans

7.D.1.

7.D.2.

7.D.3.

24-0184

Transfer of funds from account no. 1400-5920-50080 (salary and wage adjustments) to

account nos. 1400-5920-50000 (regular salaries) and 1400-5920-50040 (part-time help)

in the amount of $1,082 necessary for an unexpected shortage in both accounts for FY23.

(Family Center)

APPROVED

Lucy Evans

Kari Galassi

RESULT:

MOVER:

SECONDER:

24-0185

Transfer of funds from account no. 1400-5960-50080 (salary and wage adjustments) to

account nos. 1400-5960-50000 (regular salaries) and 1400-5960-51050 (flexible benefit

earnings) in the amount of $7,500 necessary to cover anticipated salary increases. (Law

Library)

APPROVED

RESULT:

Lucy Evans

MOVER:

Cynthia Cronin Cahill

SECONDER:

24-0186

Transfer of funds from account no. 1000-41000-50040 (part-time help) to account nos.

1000-4100-50050 (temporary salaries) and 1000-4100-50010 (overtime) in the amount of

$12,774 necessary to cover the expenses of temporary salaries and overtime for union

bargaining members. (Coroner's Office)

APPROVED

Lucy Evans

RESULT:

MOVER:

Michael Childress

SECONDER:

7.D.4.

24-0142

Recommendation to enter into a professional services agreement with Clausen Miller,

PC, to provide professional consultation services related to collective bargaining of

modifications to the Agreement between the Chief Judge of the Circuit Court and

AFSCME, for the period of January 10, 2024 through January 9, 2025, for the 18th

Judicial Circuit Court, for a contract total amount not to exceed $20,000. Other

professional services not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor

selected pursuant to DuPage County Code Section 2-353(1)(b). (18th Judicial Circuit

Court)

APPROVED

Lucy Evans

Patty Gustin

RESULT:

MOVER:

SECONDER:

7.D.5.

JPS-P-0004-24

Recommendation for the approval of a contract purchase order to Logicalis, Inc., to

provide Microsoft 365 Hosting and Managed Services, for the period February 1, 2024

through January 31, 2029, for a total contract amount of $455,466.60; per RFP

23-101-CCC. (Clerk of the Circuit Court)

APPROVED

Lucy Evans

Yeena Yoo

RESULT:

MOVER:

SECONDER:

Public Works - Garcia

7.E.1.

24-0158

Facilities Management – Grounds - $2,900 budget transfer to cover overtime. Funds will

move from account 1000-1102-54130 (Construction & Other Motor Equipment) in the

amount of $450, from account 1000-1102-52320 (Medical/Dental/Lab Supplies) in the

amount of $300 and from account 1000-1102-52200 (Operating Supplies & Materials) in

the amount of $2,150 to account 1000-1102-50010 (Overtime) for a total of $2,900.

APPROVED

RESULT:

Paula Garcia

MOVER:

Michael Childress

SECONDER:

7.E.2.

24-0161

Facilities Management – Grounds - $86,215 budget transfer needed to cover the

unforeseen cost of fuel and vehicle repairs for the years 2020 – 2022. Grounds moved

from Division of Transportation to Facilities Management in 2020, and Grounds was not

invoiced for fuel and vehicle repairs during that time. Funds will move from Facilities

Management 1000-1100-54110 (Equipment & Machinery) in the amount of $78,230 and

1000-1100-50010 (Overtime) in the amount of $7,985 to Grounds 1000-1102-52260

(Fuel & Lubricants) and 1000-1102-53380 (Repair & Maintenance Auto Equipment) for

a total of $86,215.

APPROVED

RESULT:

Paula Garcia

MOVER:

Michael Childress

SECONDER:

7.E.3.

FM-P-0004-24

Recommendation for the approval of a contract to Donohue & Associates, Inc., to

provide Professional Electrical Engineering Design Services, for the replacement of the

505 building sectionalizer and main switchboard, replace the generator in the 424

building and to replace the east outdoor medium voltage switchgear and generator at the

400 building, and on-call electrical engineering services for Facilities Management, for

the period of January 9, 2024 through November 30, 2026, for a total contract amount not

to exceed $360,850. Professional Services (Architects, Engineers and Land Surveyors)

vetted through a qualification-based selection process in compliance with the Illinois

Local Government Professional Services Selection Act, 50 ILCS 510/ .01 et seq.

APPROVED

Paula Garcia

Yeena Yoo

RESULT:

MOVER:

SECONDER:

7.E.4.

FM-P-0005-24

Recommendation for the approval of a contract to CDM Smith, Inc., to provide

Professional Electrical and Engineering Design Services, for the JTK electrical upgrades,

Jail “B” electrical upgrades, campus electric vehicle load evaluation, and on-call

electrical engineering services, for Facilities Management, for the period January 9, 2024

through November 30, 2026, for a total contract amount not to exceed $586,024.

Professional Services (Architects, Engineers and Land Surveyors) vetted through a

qualification-based selection process in compliance with the Illinois Local Government

Professional Services Selection Act, 50 ILCS 510/.01 et seq.

APPROVED

Paula Garcia

Sheila Rutledge

RESULT:

MOVER:

SECONDER:

7.E.5.

PW-R-0001-24

Resolution Authorizing the DuPage County Superintendent of Public Works to Sign

Illinois Environmental Protection Agency Loan Documents.

APPROVED

RESULT:

Paula Garcia

MOVER:

Michael Childress

SECONDER:

Stormwater - Zay

7.F.1.

24-0226

Approval of funds- $500.00 from Salary and Wage Adjustments (50080) to Employee

Med and Hosp insurance (51040) to cover the final personnel cost of FY23.

APPROVED

Jim Zay

RESULT:

MOVER:

Michael Childress

SECONDER:

Technology - Yoo

7.G.1.

24-0265

Budget adjustment total amount of $222,535 from 6000-1225-54100 (Capital

Infrastructure - IT Equipment) for the following: $191,140 to 6000-1225-53020 (Capital

Infrastructure - Information Technology Svc) and $31,395 to 6000-1225-53806 (Capital

Infrastructure - Software Licenses) to cover final FY2023 Tyler invoices.

APPROVED

Yeena Yoo

RESULT:

MOVER:

Paula Garcia

SECONDER:

7.G.2.

24-0267

Budget adjustment total amount of $150 from 1100-2900-53828 (Contingencies) for the

following: $70 to 1100-2900-51050 (Flexible Benefit Earnings) and $80 to

1100-2900-53600 (Dues & Memberships) to cover remaining flexible benefit earnings

for calendar year 2023, fiscal year 2024, and to cover ILGISA memberships for GIS staff,

which increased in FY2024.

APPROVED

Yeena Yoo

RESULT:

MOVER:

Paula Garcia

SECONDER:

7.G.3.

TE-P-0002-24

Recommendation for the approval of a contract to SHI International Corp, Inc., for the

annual licensing of the Zendesk customer service solution and annual subscription for

Information Technology, GIS, and DuPage County Health Department, for the period of

December 31, 2023 through December 30, 2026, for a total contract amount of

$569,732.27; per Cooperative Purchasing Agreement Pricing, in compliance with 30

ILCS 525/2 "Governmental Joint Purchasing Act" - National Joint Powers Alliance /

Sourcewell Contract #081419-SHI.

APPROVED

Yeena Yoo

RESULT:

MOVER:

Michael Childress

SECONDER:

Transportation - Ozog

7.H.1.

24-0159

Budget Transfer of $1,350,000 from Transportation Infrastructure 1500-3550-54050 to

Repair and Maintenance of Roads 1500-3550-53320, as the FY2022 south resurfacing

contract was not completed in FY 2022 and was continued to FY2023. This carryover

was not anticipated at the time of the FY2023 budget development. Additional funds are

required to cover the work carried over into FY2023 and a corresponding decrease will

occur for FY2022. (Expense neutral)

APPROVED

Mary Ozog

Paula Garcia

RESULT:

MOVER:

SECONDER:

7.H.2.

24-0135

DT-R-0178A-21 Amendment to Resolution DT-R-0178-21 Intergovernmental

Agreement between to County of DuPage and the Village of Lisle for improvements

along CH 3/Warrenville Road and the replacement of the bridge over the east branch of

the DuPage River; to incorporate additional work requested by the Village and to secure

property interests from the Village. (County cost $414,238).

APPROVED

Mary Ozog

Patty Gustin

RESULT:

MOVER:

SECONDER:

7.H.3.

DT-P-0002-24

Recommendation for the approval of a contract purchase order to Parsons Transportation

Group, Inc., for Central Signal System Network Support Services, for the Division of

Transportation, Section 22-DCCSS-07-TL, for a contract total not to exceed $200,000.

Professional Services (Architects, Engineers and Land Surveyors) vetted through a

qualification-based selection process in compliance with the Illinois Local Government

Professional Services Selection Act, 50 ILCS 510/0.01 et seq.

APPROVED

Mary Ozog

Paula Garcia

RESULT:

MOVER:

SECONDER:

7.H.4.

DT-R-0002-24

Condemnation Authorization for ROW Acquisition along CH 9/Lemont Road, 83rd

Street to 87th Street, Section 16-00232-00-CH.

APPROVED

Mary Ozog

Paula Garcia

RESULT:

MOVER:

SECONDER:

7.H.5.

DT-R-0003-24

Intergovernmental Agreement between the County of DuPage and the State of Illinois

Department of Transportation (IDOT) State Planning and Research Grant Award for the

DuPage County Trails Count Program. (County to be reimbursed $72,000)

APPROVED

Mary Ozog

Patty Gustin

RESULT:

MOVER:

SECONDER:

FINANCE RESOLUTIONS

A motion was made by Member Krajewski and seconded by Member Zay to combine items 8.A.,

8.B., and 8.C. under Finance Resolutions. Upon a voice vote, the motion passed.

8.A.

FI-R-0011-24

Acceptance and appropriation of additional funding for the Aging Case Coordination

Unit Fund PY24, in the amount of $83,205, Company 5000, Accounting Units 1660

($35,205) and 1720 ($48,000). (Community Services)

APPROVED

Brian Krajewski

Yeena Yoo

RESULT:

MOVER:

SECONDER:

8.B.

FI-R-0013-24

Acceptance and appropriation of the ILDCEO Community Services Block Grant PY24

Inter-Governmental Agreement No 24-231028, Company 5000, Accounting Unit 1650,

$1,196,614. (Community Services)

APPROVED

Brian Krajewski

Yeena Yoo

RESULT:

MOVER:

SECONDER:

8.C.

FI-R-0014-24

Additional appropriation for the 2017 DuComm Bonds Debt Service Fund, Company

7000, Accounting Unit 7020, $100.

APPROVED

Brian Krajewski

Yeena Yoo

RESULT:

MOVER:

SECONDER:

8.D.

FI-R-0015-24

Acceptance of an extension of time for the Illinois State Opioid Response Criminal

Justice Medication Assisted Treatment Integration Grant, Company 5000, Accounting

Unit 4496. (Sheriff's Office)

APPROVED

RESULT:

Brian Krajewski

Cynthia Cronin Cahill

MOVER:

SECONDER:

INFORMATIONAL

A motion was made by Member Krajewski and seconded by Member Garcia to receive and place

on file: Payment of Claims, Wire Transfers, Appointments, and Grant Proposal Notifications.

Upon a voice vote, the motion passed.

Payment of Claims

9.A.1.

9.A.2.

9.A.3.

9.A.4.

24-0129

12-07-23 Auto Debit Paylist

24-0132

12-08-2023 Paylist

24-0137

12-12-2023 Paylist

24-0151

12-15-2023 Paylist

9.A.5.

9.A.6.

9.A.7.

9.A.8.

9.A.9.

24-0165

12-19-2023 Paylist

24-0166

12-19-2023 Auto Debit Paylist

24-0174

12-22-2023 Paylist

24-0204

12-28-2023 Auto Debit Paylist

24-0208

12-29-2023 Paylist

Wire Transfers

9.B.1.

9.B.2.

9.B.3.

24-0128

12-07-2023 Corvel Wire Transfer

24-0134

12-12-2023 IDOR Wire Transfer

24-0172

12-26-2023 2000, 7000, 7100, 8700 Wire Transfers

Appointments

9.C.1.

CB-R-0010-24

Appointment of Kathryn Mueller - Public Member to the Board of Health.

9.C.2.

CB-R-0012-24

Appointment of Robert Toerpe as a Member (Public) of the Emergency Telephone

System Board for 911.

9.C.3.

CB-R-0013-24

Appointment of Sherrin Ingram to the DuPage Housing Authority.

Grant Proposal Notifications

9.D.1.

24-0228

GPN 002-24: Illinois Court Technology Modernization Program - Administrative Office

of the Illinois Courts - State of Illinois, Judicial Branch - $400,000. (18th Judicial Circuit

Court)

APPROVED THE CONSENT AGENDA

Brian Krajewski

RESULT:

MOVER:

SECONDER:

AYES:

Paula Garcia

Chaplin, Childress, Cronin Cahill, DeSart, Eckhoff, Evans, Galassi,

Garcia, Gustin, Krajewski, Ozog, Rutledge, Schwarze, Tornatore,

Yoo, and Zay

Covert

ABSENT:

LaPlante

REMOTE:

10.

OLD BUSINESS

Committee members noted that they would like to discuss placing names at the next Finance

Committee meeting. A request was also made that Finance Department staff provide a brief

overview of the OpenGov software at the next Finance Committee meeting. Individual

appointments are also encouraged.

11.

12.

NEW BUSINESS

No new business was discussed.

ADJOURNMENT

A motion was made by Member Yoo and seconded by Member Garcia to adjourn at 8:40 AM.

Upon a voice vote, the motion passed.