421 N. COUNTY FARM ROAD

WHEATON, IL 60187

DU PAGE COUNTY

Technology Committee

Final Summary

www.dupagecounty.gov

Tuesday, November 19, 2024

11:00 AM

Room 3500B

CALL TO ORDER

ROLL CALL

PRESENT

Berlin, Cronin Cahill, Carrier, Eckhoff, Galassi, Gustin, Henry,

Kaczmarek, Rutledge, and Yoo

Jorgensen, and White

ABSENT

CHAIRWOMAN'S REMARKS - CHAIR YOO

Chair Yoo thanked Member Eckhoff for filling in as chair at the last meeting. She then

introduced Diana Hightower with the Family Violence Coordinating Council and County GIS

Manager Tom Ricker and said they would both be presenting later in the meeting.

PUBLIC COMMENT

No public comments were offered.

APPROVAL OF MINUTES

5.A.

24-2997

Approval of Minutes for the Technology Committee - Regular Meeting - Tuesday,

November 5, 2024

2024-11-05 Technology Minutes

Attachments:

APPROVED

RESULT:

Cynthia Cronin Cahill

Sheila Rutledge

MOVER:

SECONDER:

PROCUREMENT REQUISITIONS

6.A.

TE-P-0022-24

Recommendation for the approval of a contract purchase order to Carahsoft Technology

Corporation, to provide E-Server support/diagnostic/resolve software licensing, for

Information Technology, for the period of December 1, 2024 through November 30,

2025, for a contract total amount of $81,766.44. Per 55 ILCS 5/5-1022 (c) “Competitive

Bids” not suitable for competitive bidding - Sole Source. This is proprietary software.

Carahsoft (Broadcom CA Technologies) - PRCC

Attachments:

Carahsoft (Broadcom CA Technologies) - Quote #49535419

Carahsoft (Broadcom CA Technologies) - Sole Source Letter

Carahsoft (Broadcom CA Technologies) - VED

APPROVED AND SENT TO FINANCE

Sheila Rutledge

RESULT:

MOVER:

Patty Gustin

SECONDER:

6.B.

TE-P-0023-24

Recommendation for the approval of a contract purchase order to SHI International Corp,

for an Enterprise Term Lease Agreement with Adobe Systems Inc., for Adobe software

licensing for use by DuPage County and the Forest Preserve District of DuPage County.

This contract covers the period of December 10, 2024 through December 9, 2025, for

Information Technology, for a contract total of $142,076.84. Contract pricing pursuant to

the National Joint Powers Alliance / Sourcewell Contract #121923-SHI cooperative

purchasing agreement, in compliance with 30 ILCS 525/2 "Governmental Joint

Purchasing Act". The Forest Preserve will be charged back for their portion of this

purchase.

SHI (Adobe ETLA) - PRCC

Attachments:

SHI (Adobe ETLA) - Quote #25337203

SHI (Adobe ETLA) - Sourcwell Contract #121923-SHI.pdf

SHI (Adobe ETLA) - VED

APPROVED AND SENT TO FINANCE

Patty Gustin

RESULT:

MOVER:

Sheila Rutledge

SECONDER:

6.C.

TE-P-0024-24

Recommendation for the approval of a contract purchase order to Imaging Systems, Inc.

d/b/a Integrated Document Technologies (IDT), for the annual Hyland and CAPSYS

Software Assurance maintenance of imaging systems for Supervisor of Assessments,

Treasurer, Family Center, Coroner, and County Clerk, paid for by Information

Technology, for the period of January 1, 2025 through December 31, 2027, for a contract

total amount of $327,930.81. Per 55 ILCS 5/5-1022 (c) “Competitive Bids” not suitable

for competitive bids – Sole Source. IDT is the OnBase approved provider for their

products.

IDT - PRCC

Attachments:

IDT - Quote

IDT - Sole Source Letter

IDT - VED

APPROVED AND SENT TO FINANCE

Patty Gustin

RESULT:

MOVER:

Sheila Rutledge

SECONDER:

6.D.

TE-P-0025-24

Recommendation for the approval of a contract purchase order to CDW-G, for the

procurement of new Palo-Alto Firewall devices for the DuPage County Network, for

Information Technology, for the period of one year upon approval, for a total contract

amount of $78,847.27, per Cooperative Purchasing Agreement Pricing, in compliance

with 30 ILCS 525/2 "Governmental Joint Purchasing Act" - Sourcewell Contract

#121923-CDW. (ARPA ITEM)

CDW (Palo Alto Firewalls) - PRCC

Attachments:

CDW (Palo Alto Firewalls) - Quote #PDZX556

CDW (Palo Alto Firewalls) - Sourcewell Contract #121923-CDW

CDW (Palo Alto Firewalls) - VED

APPROVED AND SENT TO FINANCE

Patty Gustin

RESULT:

MOVER:

Kari Galassi

SECONDER:

INFORMATIONAL ITEMS

7.A.

24-3084

Logicalis, 4802-1 SERV - This Purchase Order is decreasing in the amount of $18,276.91

and closing due to expiration of the contract. (Circuit Court Clerk)

4802-1-SERV D&C - Logicalis

Attachments:

ACCEPTED AND PLACED ON FILE

Kathleen Carrier

RESULT:

MOVER:

Sheila Rutledge

SECONDER:

7.B.

24-3085

Level 3 Financing, Inc., 4803-1 SERV - This Purchase Order is decreasing in the amount

of $70,721.04 and closing due to contract expiration. (Circuit Court Clerk)

4803-1 SERV D&C - Level 3 Financing

Attachments:

ACCEPTED AND PLACED ON FILE

Kathleen Carrier

RESULT:

MOVER:

Sheila Rutledge

SECONDER:

7.C.

7.D.

7.E.

JPS-CO-0012-24

Amendment to Purchase Order 2846-0001 SERV, issued to Journal Technologies, Inc.,

for a case management system, to increase funds in the amount of $14,600 for additional

monthly storage, for a new contract total amount of $897,325.76, a 1.65% increase.

(Public Defender’s Office)

Journal Tech - Request for Change Order.pdf

Journal Tech - Decision Memo.pdf

Attachments:

Journal Technologies - Vendor Ethics_Redacted.pdf

INFORMATION RECEIVED AND PLACED ON FILE

Kathleen Carrier

RESULT:

MOVER:

Sheila Rutledge

SECONDER:

JPS-CO-0013-24

Recommendation for the approval of an amendment to contract purchase order

#6966-0001 SERV, issued to Conference Technologies, Inc., for additional labor costs

incurred due to our request for after-hours service in the amount of $4,840, for a new

total contract amount of $140,530.65, an increase of 3.57%. (18th Judicial Circuit Court)

Conference Technologies - Request for Change Order.pdf

Conference Technologies - Decision Memo.pdf

CTI Vendor Ethics

Attachments:

INFORMATION RECEIVED AND PLACED ON FILE

Kathleen Carrier

RESULT:

MOVER:

Sheila Rutledge

SECONDER:

JPS-P-0040-24

Recommendation for the approval of a contract purchase order to Conscisys Corporation,

for Professional Software Services, for the period December 1, 2024 through November

30, 2026, for a total contract amount not to exceed $4,400,000; per renewal of RFP

#21-070-CRCT. (Clerk of the Circuit Court)

Conscisys - PRCC.pdf

Attachments:

Redacted RENEWAL of Contract 2025-2026_102924

21-070-CRCT RFP EVALUATION SCORECARD

TABULATION

Conscisys Corp Financial Response to Proposal 2021

Redacted Required Vendor Ethics Disclosure

INFORMATION RECEIVED AND PLACED ON FILE

Kathleen Carrier

RESULT:

MOVER:

Sheila Rutledge

SECONDER:

JPS-P-0042-24

7.F.

Awarding resolution issued to Journal Technologies, Inc., for a case management system

and monthly storage costs, for the Public Defender's Office, for the period of December

1, 2024 through November 30, 2025, for a contract total amount of $245,240; per RFP

#17-143-BF. (Public Defender’s Office)

Journal Technologies - PRCC.pdf

Journal Technologies - Sales Order

Journal Technologies - Invoice

Attachments:

Journal Technologies - Agreement

Journal Technologies - Vendor Ethics

INFORMATION RECEIVED AND PLACED ON FILE

Kathleen Carrier

RESULT:

MOVER:

Sheila Rutledge

SECONDER:

7.G.

24-3010

Recommendation for the approval of a contract issued to Carahsoft Technology

Corporation, to provide five (5) OpenRoads Designer SELECT license

renewals/subscriptions, for the Division of Transportation, for the period of December 1,

2024 through November 30, 2025, for a contract total amount not to exceed $16,210. Per

55 ILCS 5/5-1022(d) exempt from bidding - IT/Telecom purchases which do not exceed

$35,000.

Carahsoft Checklist

Carahsoft Quote

Attachments:

Carahsoft Vendor Ethics

INFORMATION RECEIVED AND PLACED ON FILE

Kathleen Carrier

RESULT:

MOVER:

Sheila Rutledge

SECONDER:

PRESENTATIONS

Family Violence Coordinating Council (FVCC) - Domestic Violence QR Code Data

Diana Hightower with the Family Violence Coordinating Council (FVCC) gave a presentation on

the Domestic Violence QR Project.

PRESENTED

RESULT:

GIS Applications and Shared Services

GIS Manager Tom Ricker gave a presentation on GIS applications and shared services.