421 N. COUNTY FARM ROAD

WHEATON, IL 60187

DU PAGE COUNTY

Finance Committee

www.dupagecounty.gov

Final Regular Meeting Agenda

8:00 AM

Tuesday, November 12, 2024

County Board Room

CALL TO ORDER

ROLL CALL

PUBLIC COMMENT

CHAIRWOMAN'S REMARKS - CHAIR CHAPLIN

APPROVAL OF MINUTES

5.A.

24-2855

Finance Committee - Regular Meeting - Tuesday, October 22, 2024

BUDGET TRANSFERS

6.A.

24-3001

Transfer of funds from 1000-1800-53090 (other professional services) to

1000-1800-50010 (overtime), in the amount of $12,000, to increase the overtime budget

for the remainder of Fiscal Year 2024 due to backlogs of processing documents.

(Supervisor of Assessments)

6.B.

6.C.

24-3002

Transfer of funds from 1100-4310-53090 (other professional services) to

1100-4310-54100-0700 (IT equipment - capital lease), in the amount of $1,670, to cover

the remainder of the Konica lease payments. (Recorder's Office)

24-3003

Budget Transfers 11-12-2024 - Various Companies and Accounting Units

PROCUREMENT REQUISITIONS

Finance - Chaplin

7.A.1.

24-2973

Decrease and close purchase order #6449-0001 SERV, issued to Physicians' Record

Company, in the amount of $21,086, due to the contract expiring.

7.A.2.

FI-P-0021-24

Recommendation for the approval of funding to Rock Fusco & Connelly, LLC, to

provide legal services as conflict counsel as Special Assistant State's Attorneys, for the

time period of December 1, 2024 through November 30, 2025, for the State's Attorney's

Office, for an amount not to exceed $120,000. Professional Services not subject to

competitive bidding per 55 ILCS 5/5-1022(c); appointed as a Special Assistant State’s

Attorney by the State’s Attorney’s Office pursuant to DuPage County Procurement

Ordinance 353(1)(b).

7.A.3.

7.A.4.

7.A.5.

7.A.6.

FI-P-0022-24

Recommendation for the approval of funding to Momkus, LLC, to provide legal services

as conflict counsel as Special Assistant State's Attorneys, for the time period of

December 1, 2024 through November 30, 2025, for the State's Attorney's Office, for an

amount not to exceed $70,000. Professional Services not subject to competitive bidding

per 55 ILCS 5/5-1022(c); appointed as a Special Assistant State’s Attorney by the State’s

Attorney’s Office pursuant to DuPage County Procurement Ordinance 353(1)(b).

24-2914

Recommendation for the issuance of a contract purchase order to Alliant Insurance

Services, Inc. (Liberty Surplus), to provide Underground Storage Tank Insurance to the

County, for the period of December 1, 2024 to December 1, 2025, for Finance - Tort

Liability, for a contract total amount not to exceed $16,431. Other Professional Services

not suitable for competitive bid per 55 ILCS 5/5-1022(c). Vendor selected pursuant to

DuPage County Procurement Ordinance 2-353(1)(b).

24-2916

Recommendation for the issuance of a contract purchase order to Alliant Insurance

Services, Inc. (Liberty Mutual), to provide a three-year crime insurance policy to the

County, for the period of December 1, 2024 to December 1, 2027, for Finance - Tort

Liability, for a contract total amount not to exceed $21,619. Other Professional Services

not suitable for competitive bid per 55 ILCS 5/5-1022(c). Vendor selected pursuant to

DuPage County Procurement Ordinance 2-353(1)(b).

FI-P-0023-24

Recommendation for the issuance of a contract purchase order to Alliant Insurance

Services, Inc. (Coalition), to secure Cyber Liability Insurance for the County, for the

period of December 1, 2024 to December 1, 2025, for Finance - Tort Liability, for a

contract total amount not to exceed $143,413. Other Professional Services not suitable

for competitive bid per 55 ILCS 5/5-1022(c). Vendor selected pursuant to DuPage

County Procurement Ordinance 2-353(1)(b).

7.A.7.

7.A.8.

FI-P-0024-24

Recommendation for the issuance of a contract purchase order to Alliant Insurance

Services, Inc. (National Casualty Company), to provide Employment Practices Liability

Insurance, for Finance - Tort Liability, for the period of December 1, 2024 to December

1, 2025, for a contract total amount not to exceed $47,917. Other Professional Services

not suitable for competitive bid per 55 ILCS 5/5-1022(c). Vendor selected pursuant to

DuPage County Procurement Ordinance 2-353(1)(b).

FI-P-0025-24

Recommendation for the issuance of a contract purchase order to Alliant Insurance

Services, Inc. (Safety National/Upland Specialty/AWAC), for Excess General and

Automobile Liability Insurance for the County and the Health Department, for the period

December 1, 2024 to December 1, 2025, for Finance - Tort Liability, for a contract total

amount not to exceed $870,409. Other Professional Services not suitable for competitive

bid per 55 ILCS 5/5-1022(c). Vendor selected pursuant to DuPage County Procurement

Ordinance 2-353(1)(b).

7.A.9.

FI-P-0026-24

Recommendation for the issuance of a contract purchase order to Alliant Insurance

Services, Inc. (Chubb), to provide Property Insurance for all County properties including

the Health Department, and including flood coverage insurance, for the period of

December 1, 2024 to December 1, 2025, for the Finance Department, for a contract total

amount not to exceed $398,336. Other Professional Services not suitable for competitive

bid per 55 ILCS 5/5-1022(c). Vendor selected pursuant to DuPage County Procurement

Ordinance 2-353(1)(b).

7.A.10.

FI-P-0027-24

Recommendation for the issuance of a contract purchase order to Alliant Insurance

Services, Inc. (Safety National), to provide Workers' Compensation Insurance to the

County and the Health Department, for the period of December 1, 2024 to December 1,

2025, for Finance - Tort Liability, for a contract total amount not to exceed $217,021.

Other Professional Services not suitable for competitive bid per 55 ILCS 5/5-1022(c).

Vendor selected pursuant to DuPage County Procurement Ordinance 2-353(1)(b).

Development - Tornatore

7.B.1.

DC-CO-0002-24

Recommendation for the approval of an amendment to Purchase Order #6693-0001

SERV, issued to Accela, Inc., to extend subscription service for Velosimo software

integration between Accela on-line permitting software and Bluebeam plan review

software through June 22, 2025, and to increase the contract amount for Building &

Zoning - $4,631.71, Division of Transportation - $4,631.71, Stormwater - $4,631.71 and

Public Works - $4,631.70, for a total contract increase not to exceed $18,526.83.

7.B.2.

DC-P-0003-24

Recommendation for the approval of a contract purchase order to SAFEBuilt Illinois,

LLC, for professional services to perform building & plumbing plan reviews, and

inspections on an "as-needed" basis, in unincorporated DuPage County, for the period

December 1, 2024 through November 30, 2025, for the Building & Zoning Department,

for a contract total amount not to exceed $75,000; per RFP #24-006-BZP. First of three

optional renewals.

Human Services - Schwarze

7.C.1.

7.C.2.

7.C.3.

7.C.4.

HS-CO-0003-24

Amendment to Purchase Order 6640-0001 SERV, issued to Benevate, Inc. D/B/A

Neighborly Software, for grants management software, to increase the contract in the

amount of $99,000, resulting in an amended contract total of $241,000. (Community

Services)

HS-P-0046-24

Awarding resolution issued to Chicago United Industries, LTD., to furnish, deliver and

install Energy Star Appliances, for the Weatherization Program, for Community Services,

for the period of October 29, 2024 through June 30, 2025, for a contract total of $67,367,

per bid #22-065-CS, second of three optional renewals.

HS-P-0047-24

Awarding Resolution issued to Optimum Management Resources, Inc., to provide

technical assistance and consultation services to the DuPage County Homeless

Continuum of Care (CoC), for Community Services, for the period of January 1, 2025

through December 31, 2025, for a contract total amount not to exceed $30,660.

HS-P-0048-24

Recommendation for the approval of a contract purchase order issued to Symbria Rehab,

Inc., for Community Wellness Partner for the Wellness Center staffing and management

for Outpatient Center at the DuPage Care Center, for the period December 1, 2024

through November 30, 2025, for a contract total not to exceed $66,000; per renewal

under RFP #21-073-CARE, third and final optional renewal.

7.C.5.

7.C.6.

HS-P-0049-24

Recommendation for the approval of a contract purchase order issued to Symbria Rehab,

Inc., for Physical, Occupational, Speech and Respiratory Therapy and Consulting

Services at the DuPage Care Center, for the period December 1, 2024 through November

30, 2025, for a contract total not to exceed $700,000; per renewal under RFP

#21-057-CARE, third and final optional renewal.

HS-P-0050-24

Recommendation for the approval of a contract purchase order issued to Sysco Chicago,

Inc., for primary food, supplies and chemicals, for the DuPage Care Center, for the period

December 1, 2024 through November 30, 2025, for a total contract amount not to exceed

$1,297,000; under bid renewal #22-082-DCC, second of three one-year optional

renewals.

7.C.7.

7.C.8.

7.C.9.

HS-P-0051-24

Recommendation for the approval of a contract purchase order issued to Professional

Medical & Surgical, to provide examination gloves, for the DuPage Care Center, for the

Period January 1, 2025 through December 31, 2025, for a total contract amount not to

exceed $95,000; under bid renewal #23-102-DCC, first of three one-year optional

renewals.

HS-P-0052-24

Recommendation for the approval of a contract purchase order issued to National Auto

Fleet Group, for a 2024 Ford Super Duty F-550 XL Bus (6 passenger & 7 wheelchairs),

for the DuPage Care Center, for the period of November 13, 2024 through November 30,

2025, for a contract not to exceed $202,044.27. Contract pursuant to the

Intergovernmental Cooperation Act - Sourcewell Cooperative Contract #091521-NAF.

HS-R-0020-24

Approval of issuance of payments by DuPage County to energy assistance providers

through the Low-Income Home Energy Assistance Program (LIHEAP) HHS Grant PY24

Inter-Governmental Agreement No. 24-224028 in the amount of $301,000 for the period

of October 1, 2023 through August 31, 2025. (Community Services)

Judicial and Public Safety - Evans

7.D.1.

JPS-CO-0011-24

Amendment to Purchase Order 6738-0001 SERV, issued to Streicher's, Inc., to increase

the contract encumbrance in the amount of $30,000, for a new contract total not to exceed

$195,000, an increase of 18.18%. (Sheriff's Office)

7.D.2.

JPS-P-0033-24

Recommendation for the approval of a contract purchase order to Streicher's, Inc., for the

purchase of ballistic and stab resistant armor for the deputies, for the Sheriff's Office, for

the period of December 1, 2024 through November 30, 2025, for a contract total not to

exceed $165,000. Contract pursuant to the Governmental Joint Purchasing Act, NASPO

contract pricing - Master Agreement #164720. (Sheriff's Office)

7.D.3.

7.D.4.

JPS-P-0034-24

Recommendation for the approval of a contract purchase order to Heartland Business

Systems, to provide security updates for the Sheriff's Office, for the period of October 24,

2024 through December 20, 2025, for a contract total not to exceed $196,876.61.

Contract pursuant to the TIPS Contract # 220105. (Sheriff's Office)

JPS-P-0035-24

Recommendation for the approval of a contract purchase order to CDW Government,

LLC, to purchase equipment and provide back-up media and off-line back up for the

Sheriff's Office, for the period of November 12, 2024 through November 11, 2025, for a

contract not to exceed $51,030.84.Contract-National IPA Technology Solutions

(2018011) (Sheriff's Office)

Public Works - Garcia

7.E.1.

FM-CO-0002-24

Amendment to Resolution FM-P-0217-22, (Contract 5972-0001 SERV), issued to the

Village of Glendale Heights on behalf of the Eighteenth Judicial Court Circuit, for the

lease of property for use as courtroom facilities, for Facilities Management, for a change

order to change the contract expiration date of November 30, 2025 to March 12, 2025

and decrease the contract amount by $75,250, taking the original contract amount of

$245,708, and resulting in an amended contract amount not to exceed $170,458, a

decrease of 30.63%.

7.E.2.

7.E.3.

FM-P-0041-24

Recommendation for the approval of a contract purchase order to Midwest Applied

Solutions, Inc., to provide ionization tube parts for the HVAC clean air systems at the

Judicial Office Facility and Annex, for Facilities Management, for the period November

13, 2024 through November 12, 2025, for a total contract amount not to exceed $45,660;

per 55 ILCS 5/5-1022 “Competitive Bids” (c) not suitable for competitive bids -

authorized parts and service provider for this area. (ARPA ITEM)

PW-P-0028-24

Recommendation for the approval of funding to Caminer Law, LLC, for professional

legal services to assist the DuPage County Department of Public Works with Lake

Michigan Water Allocation for Unincorporated Itasca, as needed, for the period

November 12, 2024 through November 30, 2026, for an amount not to exceed $65,000.

Professional Services not subject to competitive bidding per 55 ILCS 5/5-1022(c);

appointed as a Special Assistant State’s Attorney by the State’s Attorney’s Office

pursuant to DuPage County Procurement Ordinance 353(1)(b).

7.E.4.

PW-P-0029-24

Recommendation for the approval of a contract to Metro Tank and Pipe Company, to

furnish and retrofit the Public Works Fuel Station GasBoy submersible pump for the

diesel tank, for Public Works, for the period of November 12, 2024 to June 30, 2025, for

a total contract amount not to exceed $37,115; per 55 ILCS 5/5-1022(c) not suitable for

competitive bids. (Sole Source – Direct replacement of existing suction lift pump system

with a submersible pump system for the Woodridge Greene Valley Diesel Fuel Station.)

Stormwater - Zay

7.F.1.

SM-P-0026-24

Recommendation for the approval of a contract to Engineering Resource Associates, Inc.,

for Professional Engineering Services for the development of the Prentiss Creek

Watershed Plan, a tributary to the East Branch DuPage River, for the period November

12, 2024 through November 30, 2026, for a contract total not to exceed $95,000. Other

Professional Services (Architects, Engineers and Land Surveyors) vetted through a

qualification-based selection process in compliance with the Local Government

Professional Services Selection Act, 50 ILCS 510/0.01 et seq.

7.F.2.

SM-P-0027-24

Recommendation for the approval of a contract to Christopher B. Burke Engineering,

Ltd., for Professional Engineering and Ecological Services for guidance document

development and training for the Countywide Stormwater and Floodplain Ordinance, for

the period November 12, 2024 through November 30, 2026, for a contract total not to

exceed $320,000. Other Professional Services (Architects, Engineers and Land

Surveyors) vetted through a qualification-based selection process in compliance with the

Local Government Professional Services Selection Act, 50 ILCS 510/0.01 et seq.

7.F.3.

7.F.4.

SM-P-0028-24

Recommendation to enter into a Joint funding Agreement between the County of

DuPage, Illinois and the United States Department of the Interior - U.S. Geological

Survey (USGS), for Water Resources Investigations, for the period of December 1, 2024

through November 30, 2025, for Stormwater Management, for a contract total amount of

$393,400. USGS shall contribute $168,600.

SM-P-0029-24

Recommendation for the approval of a contract issued to School and Community

Assistance for Recycling and Composting Education (SCARCE), for Professional

Education Services, for Stormwater Management, for the period of December 1, 2024

through November 30, 2025, for a contract total not to exceed $235,000 ($85,000

Stormwater and $150,000 Environmental). Per RFP #23-114-SWM, first of three

optional renewals.

Technology - Yoo

7.G.1.

TE-CO-0003-24

Amendment to County Contract 6082-0001 SERV, issued to Dell, Inc., for a Microsoft

Enterprise Agreement (EA) for all Microsoft Software and Azure Cloud Services for GIS

and Information Technology, to increase the encumbrance by $11,405.53, resulting in an

amended contract total of $3,850.042.62, an increase of 0.30%.

7.G.2.

7.G.3.

TE-P-0018-24

Recommendation for the approval of a contract purchase order to BDO USA LLP, for the

annual software maintenance of FireEye Security software, for the period of December

10, 2024 through December 9, 2025, for Information Technology, for a contract total

amount of $188,267. This is the second optional renewal per lowest responsible bidder,

bid #22-124-IT.

TE-P-0019-24

Recommendation for the approval of a contract purchase order to IBM Corporation, for

the purchase of program product software licenses for IBM z/OS and software support

and maintenance for the BC12 z System Server, for Information Technology, for the

period of December 1, 2024 through November 30, 2025, for a total contract amount of

$111,171.72. Exempt from bidding per DuPage County Procurement Ordinance, Article

2-350 - Sole Source. This is proprietary software.

7.G.4.

7.G.5.

TE-P-0020-24

Recommendation for the approval of a contract purchase order to MHC Software, Inc.,

for annual maintenance of the Enterprise Content Management System that integrates

with the ERP system for Finance and Human Resources, for Information Technology, for

the period of December 1, 2024 through November 30, 2025, for a contract total amount

of $85,926.97. Exempt from bidding per DuPage County Procurement Ordinance, Article

2-350 - Sole Source. This is proprietary software.

TE-P-0021-24

Recommendation for the approval of a contract purchase order to Insight Public Sector,

for the procurement of desktop computers, for Information Technology and Probation, for

the period of November 12, 2024 through November 11, 2025, for a contract total

amount of $57,720, per Cooperative Purchasing Agreement Pricing, in compliance with

30 ILCS 525/2 "Governmental Joint Purchasing Act" - Omnia Partners Contract

#23-6692-03.

Transportation - Ozog

7.H.1.

DT-R-0042-24

Agreement between the County of DuPage and PACE for the establishment of a pilot

rideshare access program for the Hinsdale Lake Terrace/Willowbrook Corners

neighborhood. (Estimated County cost $ 100,000).

7.H.2.

DT-P-0051-24

Recommendation for the approval of a contract to Hey and Associates, Inc., to provide

Professional Landscape Design and Construction Engineering Services for various

County highway projects, Section 24-LDSCP-07-EG, for a contract total not to exceed

$150,000; Professional Services (Architects, Engineers and Land Surveyors) vetted

through a qualification-based selection process in compliance with the Local Government

Professional Services Selection Act, 50 ILCS 510/0.01 et. seq.

FINANCE RESOLUTIONS

8.A.

FI-R-0203-24

Acceptance and appropriation of the Metropolitan Mayors Caucus Recycling, Education,

& Outreach Grant PY24, Company 5000 - Accounting Unit 1006, $83,338. (Facilities

Management)

8.B.

8.C.

FI-R-0204-24

Additional appropriation for the Children's Waiting Room Fund, Company 1400,

Accounting Unit 5950, $3,623.

FI-R-0205-24

Acceptance and appropriation of the Section 5310 Regional Transportation Authority

(RTA) Grant PY24, Agreement No. S5310-2024-04, Company 5000 - Accounting Unit

1710, in the amount of $607,086. (Community Services)

8.D.

FI-R-0207-24

Acceptance and appropriation of additional funding for the Low Income Home Energy

Assistance Program (LIHEAP), HHS Grant PY24 Inter-Governmental Agreement No

24-224028, Company 5000 - Accounting Unit 1420, from $2,948,471 to $3,298,471 (an

increase of $350,000), for the period of October 1, 2023 through August 31, 2025.

(Community Services)

8.E.

8.F.

FI-R-0206-24

Resolution declaring equipment, inventory, and/or property listed on Exhibit A,

purchased by the DuPage County Sheriff's Office, as surplus equipment. (Sheriff's Office)

FI-R-0215-24

Re-establishment and additional appropriation of the Special Service Area Number

Twenty-Seven Brookeridge Debt Service Fund, Company 7100 - Accounting Unit 7504,

$5,245.

8.G.

8.H.

FI-R-0219-24

Resolution Rescinding FI-R-0191-19 Travel/Business Reimbursement Regulations.

FI-R-0218-24

Resolution approving Reimbursement and Payment of Expenses not Covered by the

Business Travel Expense Policy.

8.I.

FI-R-0208-24

Revision to Personnel Policy Manual - Providing Urgent Maternal Protections for

Nursing Mothers Act. (Human Resources)

8.J.

8.K.

FI-R-0209-24

Revision to Personnel Policy Manual - Pregnant Workers Fairness Act. (Human

Resources)

FI-R-0210-24

Revision to Personnel Policy Manual - Personal Leave. (Human Resources)

8.L.

8.M.

8.N.

8.O.

FI-R-0211-24

Revision to Personnel Policy Manual - Paid Leave. (Human Resources)

FI-R-0212-24

Revision to Personnel Policy Manual - Sick Leave. (Human Resources)

FI-R-0213-24

Revision to Personnel Policy Manual - Family Medical Leave. (Human Resources)

FI-R-0214-24

Revision to Personnel Policy Manual - Parental Time Policy. (Human Resources)

INFORMATIONAL

Payment of Claims

9.A.1.

9.A.2.

9.A.3.

9.A.4.

9.A.5.

9.A.6.

9.A.7.

9.A.8.

9.A.9.

24-2809

10-18-2024 Paylist

24-2810

10-18-2024 Auto Debit Paylist

24-2847

10-22-2024 Paylist

24-2882

10-25-2024 Paylist

24-2891

10-26-2024 Auto Debit Paylist

24-2904

10-29-2024 Paylist

24-2965

10-31-2024 Auto Debit Paylist

24-2967

11-01-2024 Paylist

24-2999

11-05-2024 Paylist

Appointments

9.B.1.

9.B.2.

9.B.3.

CB-R-0049-24

Appointment of Patrick Johl to the Emergency Telephone System Board (Fire).

CB-R-0050-24

Appointment of Daniel McCarthy to the Emergency Telephone System Board (Sheriff).

CB-R-0052-24

Appointment of Michael Konewko as DuPage County Hearing Officer.

Grant Proposal Notifications

9.C.1.

24-2817

GPN 040-24: FY 2025-2026 CDBG Neighborhood Investment Grant-Community

Development Commission, (HUD)-$500,000.00 (Division of Transportation). Funding

will be used for a proposed sidewalk and lighting system along 91st Street in

unincorporated Downers Grove.

10.

PRESENTATIONS

10.A. Health Department Budget Presentation

OLD BUSINESS

11.

12.

13.

NEW BUSINESS

ADJOURNMENT