421 N. COUNTY FARM ROAD

WHEATON, IL 60187

DU PAGE COUNTY

Technology Committee

Final Summary

www.dupagecounty.gov

Tuesday, October 17, 2023

11:30 AM

Room 3500A

CALL TO ORDER

11:30 AM meeting was called to order by Chair Yeena Yoo at 11:30 AM.

ROLL CALL

Berlin, Cronin Cahill, Carrier, Eckhoff, Galassi, Gustin, Kaczmarek,

PRESENT

Mendrick, Rutledge, and Yoo

Henry, and White

ABSENT

CHAIRWOMAN'S REMARKS - CHAIR YOO

Chair Yoo invited everyone to the IT department sponsored laptop spa days, where IT will check

County-issued laptops and devices, optimize them for better functionality and troubleshoot any

issues you may have. She said while computers are being serviced, staff is welcome to attend

trainings on Microsoft Office, Global Protect, ZenDesk, and password management, among

others. She said the spa days will be held from 9:00am to 3:00pm on Monday, October 23rd,

Wednesday, October 25th, and Thursday, October 26th. She said the invitation for this inaugural

event was sent to all 421 staff, but County Board members are invited to participate as well.

Chair Yoo said on November 6th, IT will start switching County Board and Recorder's office

emails from dupageco.org to dupagecounty.gov. Member Rutledge asked if there will still be a

period of redirecting the old emails. Mr. McPhearson responded yes, adding it will be a

minimum of about a year before that ends. He suggested everyone make outside contacts who

are currently sending to the .org account aware that we are switching over. Mr. Johnson asked

what the timeline is for it to be completely transferred over countywide. Mr. McPhearson said

everyone will be moved over to .gov by the end of this year, then we will monitor it for a

minimum of a year to ensure there are no issues. Member Galassi asked if we will be getting

new business cards with the updated email. Mr. McPhearson said they can request new business

cards, but it is not necessary. He said we will forward .org for a year or a year and a half. He

said if Board members run out of cards or really want replacements to come to IT and we will get

an order placed for them.

Chair Yoo then welcomed students from Hinsdale Central High School, from the AP

Government class, who were invited by Member Evans.

PUBLIC COMMENT

No public comments were offered.

APPROVAL OF MINUTES

5.A.

23-3267

Approval of Minutes for the Technology Committee - Regular Meeting - Tuesday,

October 3, 2023

2023-10-03 Technology Minutes (Summary)

Attachments:

APPROVED

Patty Gustin

RESULT:

MOVER:

Sheila Rutledge

SECONDER:

PROCUREMENT REQUISITIONS

6.A.

TE-P-0067-23

Recommendation for the approval of a contract purchase order to Infor (US) Inc., for

ERP software maintenance and support, for Information Technology. This contract

covers the period of November 13, 2023 through November 12, 2024, for a contract total

amount of $203,506.51. Exempt from bidding per DuPage County Purchasing Ordinance,

Article 2-347(5) - Sole Source. This is proprietary software that must be maintained by

the vendor, Infor (US) Inc.

Infor - PRCC

Attachments:

Infor - Invoice #P-527637-US0AB

Infor - Sole Source Letter

Infor - VED

APPROVED AND SENT TO FINANCE

Sheila Rutledge

RESULT:

MOVER:

Kari Galassi

SECONDER:

6.B.

TE-P-0068-23

Recommendation for the approval of a contract purchase order to SHI International Corp,

for an Enterprise Term Lease Agreement with Adobe Systems Inc., for Adobe software

licensing for use by DuPage County and the Forest Preserve District of DuPage County.

This contract covers the period of November 10, 2023 through November 9, 2024, for

Information Technology, for a contract total of $142,076.84. Contract pricing pursuant to

the National Joint Powers Alliance / Sourcewell Contract #081419-SHI cooperative

purchasing agreement, in compliance with 30 ILCS 525/2 "Governmental Joint

Purchasing Act". The Forest Preserve will be charged back for their portion of this

purchase.

Member Gustin asked if this contract is a 50/50 joint expense with the Forest Preserve.

Mr. McPhearson explained that the Forest Preserve District will pay for however many

Adobe licenses they have. Chair Yoo said we will get reimbursed by them for however

many licenses they have. Mr. McPhearson thanked staff, led by Joe Hamlin, for going

through to find licenses that are not being used and reducing the cost by $100,000.

SHI (Adobe ETLA) - PRCC

Attachments:

SHI (Adobe ETLA) - Quote #23959551

SHI (Adobe ETLA) - Adobe Licensing Terms

SHI (VMWare) - Sourcwell Contract #081419

SHI (Adobe ETLA) - VED

APPROVED AND SENT TO FINANCE

Cynthia Cronin Cahill

RESULT:

MOVER:

Kathleen Carrier

SECONDER:

6.C.

TE-P-0069-23

Recommendation for the approval of a contract purchase order to MHC Software, Inc.,

for annual maintenance of the Enterprise Content Management System that integrates

with the ERP system for Finance and Human Resources, for Information Technology.

This contract covers the period of December 1, 2023 through November 30, 2024, for a

contract total amount of $81,043.79. Exempt from bidding per 55 ILCS 5/5-1022(c)

“Competitive Bids” not suitable for competitive bids - Sole Source. This is a proprietary

system.

MHC - PRCC

Attachments:

MHC - Invoice #INVMH4989R

MHC - Sole Source Letter

MHC - VED

APPROVED AND SENT TO FINANCE

Sheila Rutledge

RESULT:

MOVER:

Kari Galassi

SECONDER:

6.D.

23-3305

Recommendation for the approval of a contract purchase order to Service Express, for the

procurement of warranty support for servers, for Information Technology. This contract

covers the period of October 31, 2023 through January 31, 2024, for a contract total

amount of $4,548.45. Exempt from bidding per 55 ILCS 5/5-1022 'Competitive Bids' (D)

IT/Telecom Purchases Under $35,000.

Mr. McPhearson explained that the committee will see this item again in January, and

this is to bridge a gap for some servers that have come off of warranty. He said the

renewal in January will look like the same thing but will be for the full amount of all of

our servers being covered.

Service Express - PRCC

Attachments:

Service Express - Quote #38605

Vendor Ethics Placeholder

APPROVED

RESULT:

Sheila Rutledge

Kari Galassi

MOVER:

SECONDER:

INFORMATIONAL ITEMS

7.A.

23-3059

TE-P-0418A-21 - Amendment to Resolution TE-P-0418-21 issued to AT&T Mobility for

cellular and wireless services for the various departments of the County of DuPage, to

increase the encumbrance in the amount of $60,000, for the Division of Transportation,

resulting in an amended contract amount of $1,127,950, an increase of 5.62%.

AT&T Change Order

AT&T Decision Memo

Attachments:

ACCEPTED AND PLACED ON FILE

Kathleen Carrier

RESULT:

MOVER:

Kari Galassi

SECONDER:

7.B.

23-3239

Recommendation for approval of a contract purchase order to Carahsoft Technology

Corporation, for license renewals for software used to design highways, intersection

improvements, traffic signal systems and other roadway related improvements, for the

period of December 1, 2023 through November 30, 2024, for the Division of

Transportation, for a contract not to exceed $15,150. Per 55 ILCS 5/5-1022 (d)

IT/Telecom purchases under $35,000.

Carahsoft Checklist

Carahsoft Quote

Attachments:

Carahsoft Vendor Ethics

ACCEPTED AND PLACED ON FILE

Kari Galassi

RESULT:

MOVER:

Kathleen Carrier

SECONDER:

OLD BUSINESS

Member Gustin commented that the AT&T contract is over $1 million and asked if we have sent

the contract out to other providers to see who may be able to provide a lower cost. She also

noted that flexibility with text messaging can be much cheaper than making phone calls and

asked if staff has looked at other providers. Mr. McPhearson said we look at all of our contracts

in a competitive way, and if we are able to bid them out, we try our best to do so. He said there

are not many competitors who can compete with AT&T. He said AT&T came back with lower

pricing. Wendi Wagner explained that we moved from Verizon to AT&T recently because of

AT&T's FirstNet first responders network. She said most of the County departments are on

there, so if there is a disaster, we get our own BAN so we can communicate, including the

Sheriff, OHSEM, Stormwater, and others. She said we also used the state contract so we