421 N. COUNTY FARM ROAD

WHEATON, IL 60187

DU PAGE COUNTY

Technology Committee

Final Summary

www.dupagecounty.gov

Tuesday, March 18, 2025

11:00 AM

Room 3500B

CALL TO ORDER

11:00 AM meeting was called to order by Chair Covert at 11:00 AM.

ROLL CALL

Berlin, Chaplin, Childress, Covert, Eckhoff, Henry, Kaczmarek,

PRESENT

Rutledge, White, and Yoo

Galassi, and Lukas

ABSENT

CHAIRWOMAN'S REMARKS - CHAIR COVERT

Chair Covert remarked on the following items:

Ransomware Workshop - The IT department hosted a highly successful county-wide ransomware

workshop on Wednesday, March 5, 2025. The hands-on, immersive tabletop exercise, co-hosted by our

strategic vendor partner, Cohesity, and Michelle Amanti, DuPage County’s Cybersecurity Engineer, was

a testament to our collective efforts in making all our technology environments safer. It was a proud

moment for us as several municipalities, agencies (such as OHSEM and ETSB), and departments, as well

as IT staff, participated in the joint exercise.

GovAI Tool Demo and Municipal Use Case Workshop - This Friday, March 21, 2025, at 10:00 a.m.,

Debbie Deacy and Shanita Thompson, Co-Chairs of the AI Task Force, are hosting a GovAI tool

demonstration and discussion on practical AI use cases for municipalities. This session will enable

participants to observe an AI tool designed specifically for government organizations in action and

discuss essential best practices for the safe and responsible adoption of AI in municipal operations. By

the end of the session, participants will have a clear understanding of how AI can be leveraged to

enhance municipal operations and the necessary precautions to ensure its safe and ethical use.

Smart Cities Awards Finalist - Congratulations to the IT Department’s Debbie Deacy and Rhonda Brier

and the 18th Judicial Circuit Court for being a Smart Cities Awards Finalist for the FVCC Domestic

Violence QR Code Project! The winner will be announced soon, so let’s wish them the best of luck.

PUBLIC COMMENT

No public comments were offered.

APPROVAL OF MINUTES

5.A.

25-0527

Approval of Minutes for the Technology Committee - Regular Meeting - Tuesday,

February 4, 2025

2025-02-04 Technology Minutes

Attachments:

APPROVED

Michael Childress

Yeena Yoo

RESULT:

MOVER:

SECONDER:

PROCUREMENT REQUISITIONS

6.A.

TE-CO-0002-25

Amendment to County Contract 6946-0001 SERV, issued to Insight Public Sector, for

the replacement of backup appliances and annual maintenance and support of Veritas

Netbackup software, for Information Technology, to increase the encumbrance by

$16,488.45, resulting in an amended contract total of $391,207.29, an increase of 4.40%.

Mr. McPhearson advised the committee that staff is working on a retention policy to help

save space and money, so the committee may see additional increases in this contract

until a policy is in place.

Insight - 6946-1-SERV - Change Order #2

Attachments:

Insight - 6946-1-SERV - Change Order #2 - Quote #0228153423

Insight - 6946-1-SERV - Change Order 2 - Decision Memo

Insight - 6946-1-SERV - Change Order #2 - VED

APPROVED AND SENT TO FINANCE

Yeena Yoo

RESULT:

MOVER:

Michael Childress

SECONDER:

6.B.

TE-P-0005-25

Recommendation for the approval of a contract to Insight Public Sector, for the

procurement of Okta Single Sign-On and Multifactor Authentication licensing, for

Information Technology, for the period of April 30, 2025 through April 29, 2026, for a

contract total amount of $99,609.08. Contract pursuant to the Intergovernmental

Cooperation Act (OMNIA Partners Cooperative Agreement #23-6692-03).

Insight (Okta) - PRCC

Attachments:

Insight (Okta) - Quote #0228141797

Insight (Okta) - Omnia Contract #23-6692-03

Insight - VED

APPROVED AND SENT TO FINANCE

Michael Childress

RESULT:

MOVER:

Sheila Rutledge

SECONDER:

6.C.

25-0627

Recommendation for the approval of a contract purchase order to Verizon Wireless, for

wireless tablet and machine-to-machine services, for Information Technology,

Department of Transportation, and Stormwater, for the period of February 1, 2025 to

September 30, 2025, for a total contract amount not to exceed $24,300, in compliance

with Governmental Joint Purchasing ACT, 30 ILCS 525/2 (State of Illinois Master

Contract #CMS793372P).

Verizon - PRCC

Attachments:

Verizon - State of Illinois Master Contract #CMS793372P

Department VED Placeholder.pdf

APPROVED

Michael Childress

Yeena Yoo

RESULT:

MOVER:

SECONDER:

6.D.

25-0670

Recommendation for the approval of a contract purchase order to SiteImprove, Inc., for

annual web governance services, for Information Technology, for the period of May 1,

2025 through April 30, 2026, for a contract total amount of $18,998.31. Per 55 ILCS

5/5-1022(d) exempt from bidding - IT/Telecom purchases which do not exceed $35,000.

SiteImprove - PRCC

Attachments:

SiteImprove - Quote # S00004418-20250501

SiteImprove - VED

APPROVED

RESULT:

Michael Childress

Sheila Rutledge

MOVER:

SECONDER:

INFORMATIONAL ITEMS

7.A.

JPS-CO-0002-25

Amendment to Purchase Order 7357-0001 SERV, issued to Heartland Business Systems,

to increase the contract encumbrance in the amount of $23,213.20, for a new contract

total not to exceed $220,089.81, an increase of 11.79%. (Sheriff's Office)

Heartland-Change Order

Attachments:

Heartland-Decision Memo

Heartland-Vendor Ethics_Redacted

INFORMATION RECEIVED AND PLACED ON FILE

Michael Childress

RESULT:

MOVER:

Sheila Rutledge

SECONDER:

7.B.

JPS-P-0016-25

Recommendation for the approval of a contract purchase order to Flock Safety, to provide

continuation of the Flock ALPR program, for the Sheriff's Office, for the period of March

1, 2025 through February 28, 2029, for a contract amount not to exceed $777,602.74. Per

55 ILCS 5/5-1022 (c) not suitable for competitive bids. (Sole Source - No other vendors

offer a similar service that is compatible with the existing cameras). (Sheriff's Office)

Flock Safety-PRCC

Attachments:

Flock Safety-Quote

Flock Safety-Sole Source

Flock Safety-Vendor Ethics

INFORMATION RECEIVED AND PLACED ON FILE

Michael Childress

RESULT:

MOVER:

Sheila Rutledge

SECONDER:

7.C.

JPS-P-0018-25

Recommendation for the approval of a contract purchase order to West Publishing

Corporation d/b/a Thomson Reuters-West, for the purchase of fifty (50) online passwords

for Westlaw/Edge online legal research, for the period of April 1, 2025 through March

31, 2030, for a total contract amount not to exceed $155,328. Per 55 ILCS 5/5-1022(c)

not suitable for competitive bids - Sole Source. (18th Judicial Circuit Court)

West Publishing - PRCC_Redacted.pdf

Attachments:

West Publishing Order Form Online Signed_Redacted.pdf

West Publishing Sole Source Ltr Online.pdf

West Publishing Vendor Ethics Signed_Redacted.pdf

INFORMATION RECEIVED AND PLACED ON FILE

RESULT:

Yeena Yoo

MOVER:

Michael Childress

SECONDER:

7.D.

25-0544

Recommendation for the approval of a contract purchase order to Harris Govern, for

annual software maintenance and support services, as needed, for the period of April 1,

2025 through December 31, 2025, for a contract total amount not to exceed $15,891.75

(Building & Zoning - $8,829, Division of Transportation - $5,297.25, Public Works -

$1,765.50). Per 55 ILCS 5/5-1022(c) not suitable for competitive bids. (Sole Source -

Support for Govern System.)

Harris Govern PRCC

Attachments:

Harris Govern Invoice

Harris Govern Sole Source

Harris Govern Vendor Ethics

INFORMATION RECEIVED AND PLACED ON FILE

RESULT:

Michael Childress

Yeena Yoo

MOVER:

SECONDER:

OLD BUSINESS

Member DeSart asked for additional information regarding item 7A, specifically if we buy

passwords. Member Yoo stated they are necessary to access law databases. Member McCarthy

added that they are for use in the law library, by the public, and possibly for judicial staff and

judges. He noted that Suzanne Thompson can send more information.

NEW BUSINESS

No new business was discussed.

10.

ADJOURNMENT

With no further business, the meeting was adjourned.