421 N. COUNTY FARM ROAD  
WHEATON, IL 60187  
DU PAGE COUNTY  
Technology Committee  
Final Summary  
www.dupagecounty.gov  
Tuesday, April 1, 2025  
11:00 AM  
Room 3500B  
1.  
CALL TO ORDER  
11:00 AM meeting was called to order by Chair Covert at 11:12 AM.  
2.  
ROLL CALL  
Berlin, Chaplin, Childress, Covert, Eckhoff, Galassi, Henry,  
PRESENT  
Kaczmarek, Lukas, Rutledge, and White  
Yoo  
ABSENT  
3.  
CHAIRWOMAN'S REMARKS - CHAIR COVERT  
Chair Covert encouraged everyone to complete the annual DuPage County Awareness and Usage  
AI survey. Additionally, she congratulated the IT Department Web Services team and the 18th  
Judicial Circuit Court for being named Smart Cities Awards finalists for their FVCC Domestic  
Violence QR Code Project.  
4.  
5.  
PUBLIC COMMENT  
No public comments were offered.  
APPROVAL OF MINUTES  
5.A.  
25-0862  
Approval of Minutes for the Technology Committee - Regular Meeting - Tuesday, March  
18, 2025  
2025-03-18 Technology Minutes  
Attachments:  
APPROVED  
Sheila Rutledge  
Kari Galassi  
RESULT:  
MOVER:  
SECONDER:  
6.  
RESOLUTIONS  
6.A.  
TE-R-0001-25  
Revision to the Technology Resources Acceptable Use Policy  
EXHIBIT A - Policy 8.1 Technology Resources Acceptable Use  
Attachments:  
Internet  
Policy 8.1 Technology Resources Acceptable Use Internet - revised  
March 2025_Redline  
AUP Changes Summary  
APPROVED AND SENT TO FINANCE  
Sheila Rutledge  
RESULT:  
MOVER:  
SECONDER:  
AYES:  
Michael Childress  
Berlin, Chaplin, Childress, Covert, Eckhoff, Galassi, Henry, Lukas,  
Rutledge, and White  
Yoo  
ABSENT:  
Kaczmarek  
ABSTAIN:  
7.  
PROCUREMENT REQUISITIONS  
7.A.  
TE-CO-0003-25  
Amendment to County Contract 6082-0001 SERV, issued to Dell, Inc., for a Microsoft  
Enterprise Agreement (EA) for all Microsoft Software and Azure Cloud Services for GIS  
and Information Technology, to increase the encumbrance by $7,470, resulting in an  
amended contract total of $3,857,514.05, an increase of 0.19%.  
Mr. McPhearson explained that this change order is to add the purchase of Microsoft  
CoPilot AI licensing for use from now through 11/30/2025. He said the cost will increase  
some next year since this year is lower due to it not being a full year.  
Member Henry asked what CoPilot does. Mr. McPhearson said it can help automate  
processes, obtain information faster, and make us more productive. Mr. Burnson added  
that it can do things such as take emails and create presentations based on the information  
collected.  
Member White asked about potential issues with personal identifiable information (PII).  
Joe Hamlin, Network Systems Manager, responded that the Microsoft data loss  
prevention (DLP) will carry over to CoPilot.  
Mr. McPhearson reinforced that we are purchasing these licenses to test CoPilot and  
develop policies moving forward.  
Dell 6082-1-SERV - Change Order #5  
Attachments:  
Dell 6082-1-SERV - Change Order #5 - Decision Memo  
Dell 6082-1-SERV - Change Order #5 - Quote #3000186576021.1  
Dell 6082-1-SERV - Change Order #5 - VED  
APPROVED AND SENT TO FINANCE  
Michael Childress  
RESULT:  
MOVER:  
Sheila Rutledge  
SECONDER:  
8.  
TRAVEL REQUESTS  
8.A.  
25-0812  
Authorization for an IT staff member to attend the Tyler Connect 2025 Conference in San  
Antonio, TX from May 11, 2025 through May 14, 2025. Travel to include hotel, mileage,  
per diem, etc. for an estimated total of $3,204.  
Travel Request - Tyler Connect Conference  
Attachments:  
APPROVED  
RESULT:  
Michael Childress  
Kari Galassi  
MOVER:  
SECONDER:  
9.  
INFORMATIONAL ITEMS  
9.A.  
JPS-R-0005-25  
Resolution to rescind JPS-P-0039-24, issued to Video and Sound Service, Inc., to provide  
maintenance and repair of the campus security system, as needed, for the County campus.  
(Contract total amount of $301,582) (Office of Homeland Security and Emergency  
Management)  
ACCEPTED AND PLACED ON FILE  
Michael Childress  
RESULT:  
MOVER:  
Kari Galassi  
SECONDER:  
10.  
IT PROJECT UPDATES  
CIO Anthony McPhearson provided an update on IT projects, as attached hereto.  
Chair Covert asked what the timeline is on the FOIA request tool. Mr. McPhearson said it will  
likely be toward the end of the calendar year.  
25-0966  
IT Project Updates Presentation  
DuPage County Tech Committee Project Updates_4-01-25  
Final.pdf  
Attachments:  
PRESENTED  
RESULT:  
11.  
OLD BUSINESS  
Chair Covert reminded committee members to raise their hands and be recognized for the record  
when speaking.  
12.  
13.  
NEW BUSINESS  
No new business was discussed.  
ADJOURNMENT  
With no further business, the meeting was adjourned.