421 N. COUNTY FARM ROAD  
WHEATON, IL 60187  
DU PAGE COUNTY  
Technology Committee  
Final Summary  
www.dupagecounty.gov  
Tuesday, November 5, 2024  
11:00 AM  
Room 3500B  
1.  
CALL TO ORDER  
11:00 AM meeting was called to order by Vice Chair Eckhoff at 11:00 AM.  
2.  
ROLL CALL  
Berlin, Carrier, Eckhoff, Henry, Kaczmarek, Rutledge, and White  
Cronin Cahill, Galassi, Gustin, Jorgensen, and Yoo  
PRESENT  
ABSENT  
3.  
4.  
5.  
CHAIRWOMAN'S REMARKS - CHAIR YOO  
Vice Chair Eckhoff noted that Chair Yoo was absent due to not feeling well.  
PUBLIC COMMENT  
No public comments were offered.  
APPROVAL OF MINUTES  
5.A.  
24-2889  
Approval of Minutes for the Technology Committee - Regular Meeting - Tuesday,  
October 15, 2024  
2024-10-15 Technology Minutes  
Attachments:  
APPROVED  
RESULT:  
Sheila Rutledge  
Kathleen Carrier  
MOVER:  
SECONDER:  
6.  
PROCUREMENT REQUISITIONS  
6.A.  
TE-CO-0003-24  
Amendment to County Contract 6082-0001 SERV, issued to Dell, Inc., for a Microsoft  
Enterprise Agreement (EA) for all Microsoft Software and Azure Cloud Services for GIS  
and Information Technology, to increase the encumbrance by $11,405.53, resulting in an  
amended contract total of $3,850.042.62, an increase of 0.30%.  
Dell 6082-1-SERV - Change Order #3  
Attachments:  
Dell 6082-1-SERV - Change Order #3 - Annual Billing Statement  
(IT)  
Dell 6082-1-SERV - Change Order #3 - Annual Billing Statement  
(Sheriff)  
APPROVED AND SENT TO FINANCE  
Sheila Rutledge  
RESULT:  
MOVER:  
Kathleen Carrier  
SECONDER:  
6.B.  
TE-P-0018-24  
Recommendation for the approval of a contract purchase order to BDO USA LLP, for the  
annual software maintenance of FireEye Security software, for the period of December  
10, 2024 through December 9, 2025, for Information Technology, for a contract total  
amount of $188,267. This is the second optional renewal per lowest responsible bidder,  
bid #22-124-IT.  
BDO (FireEye) - PRCC 2024  
BDO (FireEye) - Renewal Agreement  
BDO (FireEye) - 22-124-IT Bid Tab  
BDO (FireEye) - Price & Signature  
BDO (FireEye) - VED  
Attachments:  
APPROVED AND SENT TO FINANCE  
Gwen Henry  
RESULT:  
MOVER:  
Kathleen Carrier  
SECONDER:  
6.C.  
TE-P-0019-24  
Recommendation for the approval of a contract purchase order to IBM Corporation, for  
the purchase of program product software licenses for IBM z/OS and software support  
and maintenance for the BC12 z System Server, for Information Technology, for the  
period of December 1, 2024 through November 30, 2025, for a total contract amount of  
$111,171.72. Exempt from bidding per DuPage County Procurement Ordinance, Article  
2-350 - Sole Source. This is proprietary software.  
CIO Anthony McPhearson noted that this procurement item is connected to the  
mainframe. He said staff hoped to have the Sheriff's warrant application implemented so  
we would not have to renew this contract, but they were unable to implement it before  
year-end. He said they hope to complete implementation by January, adding that this  
procurement will not be needed again next year.  
IBM - PRCC 2024  
IBM - Quote for FY2025  
IBM - Sole Source Letter  
IBM - VED  
Attachments:  
APPROVED AND SENT TO FINANCE  
Kathleen Carrier  
RESULT:  
MOVER:  
Sheila Rutledge  
SECONDER:  
6.D.  
TE-P-0020-24  
Recommendation for the approval of a contract purchase order to MHC Software, Inc.,  
for annual maintenance of the Enterprise Content Management System that integrates  
with the ERP system for Finance and Human Resources, for Information Technology, for  
the period of December 1, 2024 through November 30, 2025, for a contract total amount  
of $85,926.97. Exempt from bidding per DuPage County Procurement Ordinance, Article  
2-350 - Sole Source. This is proprietary software.  
MHC (2024 Annual Mtc) - PRCC  
MHC (2024 Annual Mtc) - INVMH7199  
MHC (2024 Annual Mtc) - Sole Source  
MHC (2024 Annual Mtc) - VED  
Attachments:  
APPROVED AND SENT TO FINANCE  
Sheila Rutledge  
RESULT:  
MOVER:  
Kathleen Carrier  
SECONDER:  
6.E.  
TE-P-0021-24  
Recommendation for the approval of a contract purchase order to Insight Public Sector,  
for the procurement of desktop computers, for Information Technology and Probation, for  
the period of November 12, 2024 through November 11, 2025, for a contract total  
amount of $57,720, per Cooperative Purchasing Agreement Pricing, in compliance with  
30 ILCS 525/2 "Governmental Joint Purchasing Act" - Omnia Partners Contract  
#23-6692-03.  
Mr. McPhearson explained that IT is moving to a one-device rule for staff, and that we  
are migrating primarily to laptops since they are mobile. He said these desktops are  
stationary devices used by departments where they will never need to be moved, such as  
in the mail room, security, and other departments.  
Insight (Desktops) - PRCC.pdf  
Attachments:  
Insight (Desktops) - Quote #0227882871.pdf  
Insight (Desktops) - Omnia Contract.pdf  
Insight (Desktops) - VED_signed.pdf  
APPROVED AND SENT TO FINANCE  
Sheila Rutledge  
RESULT:  
MOVER:  
Kathleen Carrier  
SECONDER:  
6.F.  
24-2820  
Recommendation for the approval of a contract purchase order to Infor (US) Inc., for year  
end patch installation and application support for the Human Resources and Payroll  
modules of the ERP system, for the Human Resources Department, for the period of  
December 1, 2024 through November 30, 2025, for a total contract amount of  
$25,567.20. Pursuant to DuPage County Code Section 2-353(1)(b) - Other Professional  
Services not subject to competitive bidding per 55 ILCS 5/5-1022(a). Infor acquired  
Ciber, who has provided support for the Infor system since the ERP was implemented in  
2013.  
Infor (Managed Svcs) - PRCC  
Attachments:  
Infor (Managed Svcs) - Quote #534530  
Infor (Managed Svcs) - Managed Services Contract  
Infor (Annual Mtc) - VED  
APPROVED  
Gwen Henry  
Sheila Rutledge  
RESULT:  
MOVER:  
SECONDER:  
7.  
TRAVEL REQUESTS  
Vice Chair Eckhoff asked why one person's travel request is $96 higher than the other two.  
Deputy CIO Richard Burnson explained that is due to airfare being higher, as not everyone is on  
the same flight. Mr. McPhearson also noted that staff is requesting approval this far ahead of the  
travel dates due to early bird registration being available now, saving $300 per attendee.  
7.A.  
7.B.  
7.C.  
24-2835  
Authorization for an IT staff member to attend the Zendesk Relate Conference in Las  
Vegas, NV from March 25, 2025 through March 27, 2025. Travel to include hotel,  
mileage, per diem, etc. for an estimated total of $2,698.  
IT Staff - Travel Request - Zendesk Relate Conference 2024  
Attachments:  
APPROVED  
RESULT:  
Sheila Rutledge  
Kathleen Carrier  
MOVER:  
SECONDER:  
24-2836  
Authorization for an IT staff member to attend the Zendesk Relate Conference in Las  
Vegas, NV from March 25, 2025 through March 27, 2025. Travel to include hotel,  
mileage, per diem, etc. for an estimated total of $2,602.  
IT Staff - Travel Request - Zendesk Relate Conference 2024  
Attachments:  
APPROVED  
RESULT:  
Sheila Rutledge  
Kathleen Carrier  
MOVER:  
SECONDER:  
24-2837  
Authorization for an IT staff member to attend the Zendesk Relate Conference in Las  
Vegas, NV from March 25, 2025 through March 27, 2025. Travel to include hotel,  
mileage, per diem, etc. for an estimated total of $2,602.  
IT Staff - Travel Request - Zendesk Relate Conference 2024  
Attachments:  
APPROVED  
RESULT:  
Sheila Rutledge  
Kathleen Carrier  
MOVER:  
SECONDER:  
8.  
INFORMATIONAL ITEMS  
8.A.  
DC-CO-0002-24  
Recommendation for the approval of an amendment to Purchase Order #6693-0001  
SERV, issued to Accela, Inc., to extend subscription service for Velosimo software  
integration between Accela on-line permitting software and Bluebeam plan review  
software through June 22, 2025, and to increase the contract amount for Building &  
Zoning - $4,631.71, Division of Transportation - $4,631.71, Stormwater - $4,631.71 and  
Public Works - $4,631.70, for a total contract increase not to exceed $18,526.83.  
Accela CO #1 - REV - Signed.pdf  
Accela 6693 Dec Memo - CO#1.pdf  
Attachments:  
INFORMATION RECEIVED AND PLACED ON FILE  
RESULT:  
Sheila Rutledge  
Robert Berlin  
MOVER:  
SECONDER:  
8.B.  
JPS-P-0034-24  
Recommendation for the approval of a contract purchase order to Heartland Business  
Systems, to provide security updates for the Sheriff's Office, for the period of October 24,  
2024 through December 20, 2025, for a contract total not to exceed $196,876.61.  
Contract pursuant to the TIPS Contract # 220105. (Sheriff's Office)  
Heartland - PRCC.pdf  
Heartland-Fortinet Quote  
TIPS contract  
Attachments:  
Heartland-Vendor Ethics_Redacted  
INFORMATION RECEIVED AND PLACED ON FILE  
RESULT:  
Sheila Rutledge  
Robert Berlin  
MOVER:  
SECONDER:  
8.C.  
JPS-P-0035-24  
Recommendation for the approval of a contract purchase order to CDW Government,  
LLC, to purchase equipment and provide back-up media and off-line back up for the  
Sheriff's Office, for the period of November 12, 2024 through November 11, 2025, for a  
contract not to exceed $51,030.84.Contract-National IPA Technology Solutions  
(2018011) (Sheriff's Office)  
CDW-PRCC.pdf  
Attachments:  
CDW-Quote  
CDW-Omnia Contract  
CDW-Omnia Renewal  
CDW-Vendor Ethics 10-29_Redacted  
INFORMATION RECEIVED AND PLACED ON FILE  
RESULT:  
Sheila Rutledge  
Robert Berlin  
MOVER:  
SECONDER:  
9.  
OLD BUSINESS  
No old business was discussed.  
10.  
11.  
NEW BUSINESS  
No new business was discussed.  
ADJOURNMENT  
With no further business, the meeting was adjourned.