421 N. COUNTY FARM ROAD

WHEATON, IL 60187

DU PAGE COUNTY

Finance Committee

www.dupagecounty.gov

Final Regular Meeting Agenda

8:00 AM

Tuesday, March 26, 2024

County Board Room

CALL TO ORDER

ROLL CALL

PUBLIC COMMENT

CHAIRWOMAN'S REMARKS - CHAIR CHAPLIN

APPROVAL OF MINUTES

5.A.

24-0972

Finance Committee - Regular Meeting - Tuesday, March 12, 2024

BUDGET TRANSFERS

6.A.

24-1011

Transfer of funds from 1000-4220-53030 (legal services) to 1000-6500-53030 (legal

services), in the amount of $200,000, transferring of budget for legal services provided by

Bond, Dickson & Associates to the State's Attorney Office to maintain and process

invoices for the FY2024 election process. (County Clerk - Elections)

6.B.

24-1048

Transfer of funds from 6000-1195-53828 (contingencies) to 6000-1225-54107 (software)

and 6000-1225-54100 (IT equipment), in the amount of $990,163, for OnActuate

Consulting implementation costs, monthly Ceridian HCM Saas subscription costs, and

Dayforce Touch and Tuff Clocks.

6.C.

6.D.

24-1010

Budget transfer for various departments to move funds to the newly created Capital

Policy IT Equipment - Capital Lease line for the Toshiba PO for copier lease costs.

24-1012

Budget Transfers 03-26-2024 - Various Companies and Accounting Units

PROCUREMENT REQUISITIONS

Finance - Chaplin

7.A.1.

24-0938

Decrease and close Purchase Order 6353-0001 SERV, issued to ODP Business Solutions,

LLC, in the amount of $15,122.58, due to the contract has expired.

7.A.2.

7.A.3.

7.A.4.

24-0939

Decrease and close Purchase Order 6218-0001 SERV, issued to Federal Express, in the

amount of $21,150.35, due to the contract has expired.

24-0940

Decrease and close Purchase Order 6561-0001 SERV, issued to Amazon Capital

Services, Inc., in the amount of $283,977.24, due to the contract has expired.

FI-CO-0009-24

Recommendation for the approval of a change order amending purchase order 6245-0001

SERV, issued to O'Hagan Meyer, LLC, to provide continuing legal services as Special

Assistant State's Attorneys, to increase the purchase order in an amount of $14,517,

resulting in an amended purchase order total amount not to exceed $39,517, an increase

of 58.07%. (State's Attorney's Office)

7.A.5.

7.A.6.

FI-CO-0010-24

Recommendation for the approval of a change order amending purchase order 6813-0001

SERV, issued to O'Hagan Meyer, LLC, to provide continuing legal services as Special

Assistant State's Attorneys, to increase the purchase order in an amount of $3,010,

resulting in an amended purchase order total amount not to exceed $28,010, an increase

of 12.04%. (State's Attorney's Office)

FI-P-0006-24

Recommendation for the approval of a contract purchase order to Storino, Ramello &

Durkin, to provide professional assistance in collective bargaining, for the County Board,

for the period of May 1, 2024 through April 30, 2025, for a contract total amount not to

exceed $150,000. Third and final optional contract renewal. Other Professional Service

not subject to competitive bidding per 55 ILCS 5/5-1022(c). Vendor selected pursuant to

DuPage County Code Section 2-353(1)(b).

Animal Services - Krajewski

7.B.1.

AS-O-0001-24

AS-O-0001-24 ORDINANCE -- An Ordinance amending various sections, including

fees, of Chapter 5 of the DuPage County Code of Ordinances.

ETSB - Schwarze

7.C.1.

ETS-R-0023-24

Resolution authorizing the execution of a Transfer of Governance of Customer

Subscription to Assignee's Terms as provided by Zendesk on behalf of the Emergency

Telephone System Board of DuPage County.

7.C.2.

ETS-R-0022-24

Resolution approving the sale of inventory from the County of DuPage on behalf of the

Emergency Telephone System Board of DuPage County to the Wayne Police Department

for an amount of $32,656.40.

Human Services - Schwarze

7.D.1.

24-0968

HS-P-0054B-23 - Amendment to Resolution HS-P-0054A-23, issued to Maxim

Healthcare Services, to provide supplemental nursing staffing services, for the DuPage

Care Center, for the period April 13, 2023 through April 12, 2024, to increase

encumbrance in the amount of $28,715, for a new contract amount of $244,025, a

13.34% increase. (6363-0001 SERV)

Judicial and Public Safety - Evans

7.E.1.

24-1046

Transfer of funds from 1000-6100-53410 (rental of machinery and equipment) to

1000-6100-50000 (regular salaries), 1000-6100-51010 (employer share I.M.R.F.),

1000-6100-51030 (employer share social security) and 1000-6100-51040 (employee

medical and hospital insurance), in the amount of $3,045, to cover the re-class of payroll

from closed PY23 Adult Redeploy Illinois Grant to GF. All other costs incurred through

June 30, 2023 were reimbursed. Final reporting was completed and approved for

expenses incurred through June 30, 2023. FY2023 (Probation and Court Services)

7.E.2.

7.E.3.

JPS-P-0010-24

Recommendation for the approval of funding to Bond, Dickson & Associates, for

professional legal services to assist the County Clerk with election matters, as needed, for

the period of December 1, 2023 through November 30, 2024, for an amount not to exceed

$200,000. Professional Services not subject to competitive bidding per 55 ILCS

5/5-1022(c); appointed as a Special Assistant State’s Attorney by the State’s Attorney

pursuant to DuPage County Procurement Ordinance 353(1)(b). (State's Attorney's Office)

JPS-P-0011-24

Recommendation for the approval of a contract issued to Conference Technologies, Inc.

(“CTI”), for the purchase, installation and programming of equipment for three

courtrooms at the Henry J. Hyde Judicial Office Facility, for the period March 27, 2024

through June 30, 2024, for a total contract amount not to exceed $135,690.65, per 55

ILCS 5/5-1022 (c) not suitable for competitive bids – sole source working with

proprietary software built specifically for the courthouse. Grant Funded. (18th Judicial

Circuit Court)

7.E.4.

7.E.5.

JPS-P-0012-24

Recommendation for the approval of a contract issued to Judicial Systems, Inc., for the

purchase, installation and programming of the Juror Administration Software System, for

the period March 26, 2024 through June 30, 2029, and annual software maintenance for

fiscal years 2025 through 2028, for a total contract amount not to exceed $329,607, per

RFP #23-138-CCT. Partially Grant-Funded. (18th Judicial Circuit Court)

JPS-P-0009-24

Recommendation for the approval of a purchase order to Logicalis, Inc., for IBM

Passport Advantage Software licensing and support, for the period of April 1, 2024

through March 31, 2025, for a total contract amount of $100,014.64; per bid

24-011-CCC. (Clerk of the Circuit Court)

7.E.6.

7.E.7.

7.E.8.

7.E.9.

7.E.10.

JPS-R-0005-24

Preferred Health System Agreement between DuPage County and Northwestern

Memorial HealthCare, for Inmate Medical Services, covering the period of August 1,

2024 through July 31, 2027. (Sheriff's Office)

JPS-R-0007-24

Intergovernmental Agreement with Bloomingdale Township for Police Services for a

total amount of $137,656.81, for the period April 1, 2024 through March 31, 2025.

(Sheriff's Office)

JPS-R-0008-24

Intergovernmental Agreement with Milton Township for Police Services for a total

amount of $412,970.44, for the period April 1, 2024 through March 31, 2025. (Sheriff's

Office)

JPS-R-0009-24

Intergovernmental Agreement with Wayne Township for Police Services for a total

amount of $137,656.81, for the period April 1, 2024 through March 31, 2025. (Sheriff's

Office)

JPS-R-0010-24

Intergovernmental Agreement with York Township for Police Services for a total amount

of $137,656.81, for the period April 1, 2024 through March 31, 2025. (Sheriff's Office)

Public Works - Garcia

7.F.1.

7.F.2.

7.F.3.

FM-P-0013-24

Recommendation for the approval of a contract to Hammer Construction, LLC, to

complete the repair, maintenance, and capital improvements for the 479 and 509 parking

structures on County Campus, for Facilities Management, for the period of March 26,

2024 through November 30, 2025, for a total contract amount not to exceed $2,590,456;

per lowest responsible bid #24-013-FM.

FM-P-0014-24

Recommendation for the approval of a contract to Cook’s Direct, Inc., to furnish and

deliver two (2) replacement Commercial Groen 40-gallon braising pan-tilt skillets, for the

Jail kitchen, for Facilities Management, for the period of March 27, 2024 through March

26, 2025, for a contract total amount not to exceed $56,001.80. Contract pursuant to the

Intergovernmental Cooperation Act - Sourcewell Contract #063022.

PW-CO-0003-24

Amendment to County Contract #6613-0001 SERV, issued to Arlington Glass & Mirror

Co., for the replacement of broken or damaged glass at Public Works facilities, for a

change order to increase the contract in the amount of $20,000, taking the original

contract amount of $70,000 and resulting in an amended contract amount not to exceed

$90,000, an increase of 28.57%.

7.F.4.

7.F.5.

PW-P-0008-24

Recommendation for the approval of a contract to AT&T, to provide analog business

lines and analog circuits, for Public Works facilities, for the period of March 16, 2024, to

February 16, 2026, for a total contract amount not to exceed $47,600; per bid #21-104-IT,

first and final option to renew.

PW-R-0003-24

Rosewood Water Tower Lease Agreement with T-Mobile

Transportation - Ozog

7.G.1.

24-0892

DT-P-0052A-23 – Amendment to Resolution DT-P-0052-23, issued to Auto Tech

Centers, Inc., to furnish and deliver Goodyear tires, as needed for the Division of

Transportation, to increase the encumbrance in the amount of $35,000 and extend the

current contract through June 30, 2024, resulting in an amended contract total amount of

$185,000, an increase of 23.33%. Contract pursuant to the Intergovernmental

Cooperation Act (NASPO Contract # 19101).

7.G.2.

24-0907

DT-P-0211D-19 - Amendment to Resolution DT-P-0211C-19, issued to Civiltech

Engineering, Inc. to provide Professional Preliminary Engineering Services for

improvements to CH 2/Belmont/Finley Road at Ogden Avenue and CH 2/Cross Street at

Ogden Avenue, Section 19-00173-06-CH, to increase the funding in the amount of

$146,057.22, resulting in an amended contract total amount of $462,353.26, an increase

of 46.18% and a cumulative increase of $203,186.09, 78.40%.

7.G.3.

7.G.4.

7.G.5.

DT-P-0019-24

Recommendation for the approval of a contract purchase order to Peterbilt Illinois, d/b/a

JX Truck Center, Elmhurst, to furnish and deliver Cummins engine repair and

replacement parts, as needed, for the Division of Transportation, for the period of April 1,

2024 through March 31, 2025, for a contract total not to exceed $60,000; per lowest

responsible bid 24-010-DOT.

DT-P-0020-24

Recommendation for the approval of a contract to Superior Asphalt Materials, LLC, to

furnish and deliver bituminous paving materials and UPM bituminous cold patch, as

needed, for the Division of Transportation, for the period April 1, 2024 through March

31, 2025, for a contract total not to exceed $65,000; per lowest responsible bid #

24-016-DOT.

DT-P-0021-24

Recommendation for the approval of a contract to Terra Engineering, Ltd., for Traffic

Study Engineering Services for the DuPage County Trail System, Section

24-DCTRP-01-EG, for a contract total not to exceed $74,192.36, for the period March

26, 2024 through November 30, 2024. Professional Services (Architects, Engineers and

Land Surveyors) vetted through a qualification-based selection process in compliance

with the Local Government Professional Services Selection Act, 50 ILCS 510/0.01 et seq.

7.G.6.

7.G.7.

DT-P-0023-24

Recommendation for the approval of a contract to Mohawk Lifts, LLC, to furnish and

deliver seven (7) Vertical Rise Vehicle Lifts, for the Division of Transportation, for the

period of March 26, 2024 through April 13, 2025, for a contract total not to exceed

$1,961,023.12. Contract pursuant to the Intergovernmental Cooperation Act (Sourcewell

contract #013020-MRL).

DT-P-0022-24

Recommendation for the approval of a contract to Energicity Corporation d/b/a Rack’M

Up Equipment Distributors, to install seven (7) Vertical Rise Vehicle Lifts, for the

Division of Transportation, for a contract total not to exceed $769,491.10, for the period

March 26, 2024 through November 30, 2025. Per 55 ILCS 5/5-1022(c) “not suitable to

competitive bids”. (Sole Source - factory trained and authorized installer.)

7.G.8.

7.G.9.

DT-R-0013-24

Awarding resolution issued to Maneval Construction Company, Inc., for the DuPage

County Fairgrounds parking lot Improvements, for an estimated County cost of

$527,344.90, per lowest responsible bid.

DT-R-0014-24

Awarding resolution issued to Superior Road Striping, Inc., for the 2024 Pavement

Marking Maintenance Program, Section 24-PVMKG-12-GM, for an estimated County

cost of $470,795.68, per lowest responsible bid.

FINANCE RESOLUTIONS

8.A.

8.B.

8.C.

FI-R-0057-24

Additional appropriation for the County Infrastructure Fund, Company 6000, Accounting

Unit 1220, $7,829,600.

FI-R-0058-24

Recommendation for approval of employee compensation and job classification

adjustment for the DuPage Care Center. (1200-2100)

FI-R-0060-24

Authorization to execute a user agreement with the Illinois Housing Development

Authority to prevent duplication of financial assistance under the Emergency Rental

Assistance Program.

8.D.

8.E.

FI-R-0061-24

Approval of agreements with various agencies to administer the DuPage County

Emergency Rental Assistance Program (ERA2).

FI-R-0062-24

Approval of agreements with various not-for-profit agencies to administer housing

stability services for the DuPage County Emergency Rental Assistance Program (ERA2).

INFORMATIONAL

Payment of Claims

9.A.1.

9.A.2.

9.A.3.

9.A.4.

9.A.5.

9.A.6.

24-0933

03-08-2024 Paylist

24-0945

03-12-2024 Paylist

24-0960

03-13-2024 Public Works Refunds Paylist

24-0978

03-15-2024 Paylist

24-1003

03-19-2024 Paylist

24-1007

03-20-2024 Auto Debit Paylist

Wire Transfers

9.B.1.

24-0956

03-12-24 1200 IDOR Wire Transfer