421 N. COUNTY FARM ROAD

WHEATON, IL 60187

DU PAGE COUNTY

Finance Committee

www.dupagecounty.gov

Final Regular Meeting Agenda

8:00 AM

Tuesday, June 13, 2023

County Board Room

CALL TO ORDER

ROLL CALL

PUBLIC COMMENT

CHAIRWOMAN'S REMARKS - CHAIR CHAPLIN

APPROVAL OF MINUTES

5.A.

23-1930

Finance Committee - Regular Meeting - Tuesday, May 23, 2023

BUDGET TRANSFERS

6.A.

23-2026

Transfer of funds from account no. 1100-1215-53830 (other contractual expenses) to

account nos. 1100-1215-50010 (overtime) and 1100-1215-53807 (software maintenance

agreements), in the amount of $100,000, to realign ARPA FY23 budget to correct budget

coding and align with the Expenditure Manual. Increase in overtime due to increase in

substantially dedicated employees at Care Center needing to work more hours due to

outbreaks.

6.B.

6.C.

23-2062

Transfer of funds from account no. 6000-1195-53828 (contingencies) to account no.

6000-1161-54120-6500 (automotive equipment-SAO), in the amount of $35,356, to

cover purchase of SAO vehicle for new investigator. (State's Attorney's Office)

23-2077

Transfer of funds from account no. 6000-1195-53828 (contingencies) to account no.

6000-1225-54107 (software), in the amount of $519,000, to cover implementation

services for OnActuate Consulting for Human Resources Software as a Service (Saas)

and managed payroll subscription cost for Ceridian HCM, Inc.

6.D.

23-2090

Transfer of funds from account no. 5000-4250-53807 (software maintenance agreements)

to account no. 5000-4250-54100 (I.T. equipment), in the amount of $8,496, to cover costs

associated with the Illinois Voter Registration System. (County Clerk - Election Division)

6.E.

23-2036

Budget Transfers 06-13-2023 - Various Companies and Accounting Units

PROCUREMENT REQUISITIONS

Finance - Chaplin

7.A.1.

7.A.2.

7.A.3.

7.A.4.

7.A.5.

7.A.6.

7.A.7.

23-1894

Decrease and close Purchase Order 4829-0001 SERV, issued to The Sotos Law Firm,

P.C., in the amount of $41,709.28. (State's Attorney's Office)

23-2017

Decrease and close Purchase Order 5474-0001 SERV, issued to Rock Fusco & Connelly,

LLC, in the amount of $81,524.50. (Human Resources)

23-2030

Decrease and close Purchase Order 5513-0001 SERV, issued to Veritiv Operating

Company, in the amount of $79,971.20.

23-2034

Decrease and close Purchase Order 4580-0001 SERV, issued to Mesirow Insurance

Services, Inc., in the amount of $37,500.

23-2035

Decrease and close Purchase Order 5504-0001 SERV, issued to Mesirow Insurance

Services, Inc., in the amount of $31,072.

23-2051

Decrease and close Purchase Order 5221-0001 SERV, issued to CH Advisors, Inc., in the

amount of $21,897.40.

23-2029

Recommendation for the approval of a contract to Physicians Immediate Care Chicago, to

provide health-related services including drug screens, TB tests, chest x-rays and random

drug and alcohol breath screens, for Human Resources, for the period of July 18, 2023

through July 17, 2024, for a contract total amount of $29,992, initial contract with three

optional renewals per low bid 23-045-HR.

7.A.8.

FI-CO-0006-23

Recommendation for the approval of an amendment to purchase order 3402-0001 SERV,

for a contract issued to Canon Solutions America, Inc., for multi-functional

copiers/printers for the County, to extend the contract through March 31, 2024 and to

increase the contract in the amount of $147,962, resulting in an amended contract total

amount not to exceed $1,582,460, an increase of 10.31%.

7.A.9.

FI-P-0007-23

Recommendation for the approval of a contract purchase order to Midland Paper, for

copy and bond paper for all County departments, for the period of July 1, 2023 through

June 30, 2024, for a contract total amount of $170,348.80; per bid #23-029-FIN. (Mail

Room/Office Supply)

7.A.10.

7.A.11.

7.A.12.

FI-P-0008-23

Recommendation for the approval of a contract purchase order to OnActuate Consulting

U.S., Inc., for Software as a Service (SaaS) Implementation services for Human

Resources, for the period of August 1, 2023 to July 31, 2024, for a contract total amount

of $645,095; per RFP # 22-107-HR.

FI-P-0009-23

Recommendation for the approval of a contract purchase order to Ceridian HCM, Inc.,

for HR Payroll and Human Resources Software as a Service (SaaS) services, for Human

Resources, for the period of August 1, 2023 to July 31, 2028, for a contract total amount

not to exceed $1,799,562.79; per RFP # 22-107-HR.

FI-P-0010-23

Recommendation for the approval of a contract purchase order to Ceridian HCM, Inc., to

provide HR Managed Payroll services, for Human Resources, for the period of August 1,

2023 to July 31, 2028, for a contract total not to exceed $1,932,335.50; per RFP #

22-108-HR.

Human Services - Schwarze

7.B.1.

HS-P-0057-23

Recommendation for the approval of a contract purchase order to Prescription Supply,

Inc., to provide secondary pharmaceuticals (wholesale pharmaceuticals) for in-house

close shop pharmacy, for the DuPage Care Center, for the period of June 19, 2023

through June 18, 2024, for a contract total not to exceed $60,000; per bid renewal under

bid #22-039-DCC, first of three one-year renewals.

7.B.2.

HS-P-0058-23

Recommendation for the approval of a contract purchase order to The Standard

Companies, for trash can liners, for the DuPage Care Center, for the period June 23, 2023

through June 22, 2024, for an amount not to exceed $75,000, under bid renewal

#21-036-FM, first of two (2) one (1) year optional renewals.

Judicial and Public Safety - Evans

7.C.1.

JPS-P-0054-23

Recommendation for the approval of a contract to JusticeText, Inc., for the purchase of

audiovisual evidence management software licenses for the period July 1, 2023 through

June 30, 2024, for the Public Defender’s Office, for the amount not to exceed $40,000.

Other Professional Services not subject to competitive bidding per 55 ILCS 5/5-1022(a).

Vendor selected pursuant to DuPage County Code Section 2-350. (Public Defender's

Office)

7.C.2.

JPS-P-0055-23

Recommendation for the approval of a contract to Ray O'Herron Company, Inc., to

provide firearm ammunition as needed, for the period July 1, 2023 through June 30,

2024, for a contract total amount not to exceed $150,000. Contract pursuant to the

Governmental Joint Purchasing Act (State of Illinois) Master Contract #4018508.

(Sheriff's Office)

7.C.3.

7.C.4.

JPS-P-0056-23

Approval of a contract purchase order issued to Diana Hightower, for administrative

services for the Family Violence Coordinating Council, for the period of July 1, 2023

through June 30, 2024, for the 18th Judicial Circuit Court, for a contract total amount not

to exceed $33,600. Grant funded. (18th Judicial Circuit Court)

JPS-R-0061-23

Authorization to purchase one (1) 2023 Ford Bronco in the amount of $35,355.26 by the

Division of Transportation for the State's Attorney's Office, per 55 ILCS 5/5-1022(c) and

Section 2-355 of the DuPage County Procurement Ordinance. (State's Attorney's Office)

Public Works - Garcia

7.D.1.

FM-P-0069-23

Recommendation for the approval of a contract to Commercial Mechanical, Inc., for the

Replacement of Air Handling Units S-1 & S-2 in Room G15, S-6 in Penthouse A and S-8

in Penthouse B at the Care Center, for Facilities Management, for the period of June 13,

2023, through November 30, 2024, for a total contract amount not to exceed $3,250,500

($1,900,000 CDBG Funded & $1,350,500 ARPA Funded), per lowest responsible bid

#23-056-FM. (PARTIAL ARPA ITEM)

7.D.2.

FM-CO-0071-23

First Amendment to Resolution FM-P-0269-22, issued to Lamp, Inc., to provide

Professional Construction Manager As-Advisor services, for various construction

management services to add the following capital projects to the Scope of Work, HVAC

replacement work to be completed at the Care Center for air handler units S-1

(Mechanical Room 1209), S-2 (Mechanical Room 3213), and S-4 (Mechanical Room

G16C) at the Care Center [ARPA Funded], and to improve the security, building code

upgrades, and ADA improvements in the County Board room at the JTK building

[Infrastructure funded], and to increase the contract in the amount of $1,229,246, taking

the original contract amount of $4,865,131 and resulting in a new amended contract total

amount not to exceed $6,094,377, an increase of 25.27%. (PARTIAL ARPA ITEM)

7.D.3.

FM-CO-0069-23

Amendment to Resolution FM-P-0122-20, issued to Weatherproofing Technologies, Inc.,

to provide annual campus roof inspections, maintenance, and minor roof repairs, as

needed, for Facilities Management, for a change order to extend the contract to March 31,

2024 and increase the contract in the amount of $35,000, resulting in a new total contract

amount not to exceed $296,525.87, an increase of 13.38%.

Stormwater - Zay

7.E.1.

23-1985

SM-P-0070B-19 - Amendment to Resolution SM-P-0070-19, issued to Comcast

Holdings Corporation D/B/A Comcast Business to extend the contract with Comcast

Business to provide secure data to Stormwater Management’s remote Flood Control

Facilities through September 30, 2023 and increase contract by $17,653, resulting in an

amended contract total amount not to exceed $277,883.24, an increase of 6.78%.

7.E.2.

SM-CO-0009-23

Change Order to County Contract 4673-0001 SERV, issued to Accela, Inc., for a contract

increase of $42,241.52 for four (4) additional licenses, for Stormwater Management for a

2-year period and extension of license subscription serves for Public Works (1) and

Building and Zoning (3) for a two-year period, resulting in an amended contract total of

$965,509.79, an increase of 4.58%.

Transportation - Ozog

7.F.1.

23-1875

DT-P-0170A-22 - Amendment to Resolution DT-P-0170-22, issued to Morton Salt, Inc.,

to furnish and deliver bulk rock salt, as needed for the Division of Transportation, to

increase the contract by $6,899.05, resulting in an amended contract total amount of

$1,145,099.05, an increase of 0.61%.

7.F.2.

DT-P-0077-23

Recommendation for the approval of a contract to Mac’s Body Shop, Inc., for auto body

repairs, for the period June 14, 2023 through June 30, 2024, for a contract total not to

exceed $79,900, per lowest responsible Bid #23-071-DOT. ($29,900 for Division of

Transportation and $50,000 for Sheriff's Office).

7.F.3.

DT-R-0068-23

Intergovernmental Agreement between the County of DuPage and Illinois State Toll

Highway Authority for conveyance of property needed for the reconstruction of the

bridge carrying Warrenville Road over the East Branch of the DuPage River, near the

Ronald Reagan Memorial Tollway (I-88), for a County cost of $10.00.

7.F.4.

7.F.5.

DT-R-0070-23

Awarding Resolution to H & H Electric Company, for LED traffic signal head

replacement at various locations within DuPage County, Section 23-TSUPG-07-GM, for

an estimated County cost of $281,985.59; Per lowest responsible bid.

DT-R-0071-23

Awarding Resolution to H & H Electric Company, for traffic signal uninterrupted power

supply (UPS) and communication upgrades at various locations within DuPage County,

Section 22-DCITS-01-TL, for an estimated County cost of $731,047.32; Per lowest

responsible bid.

7.F.6.

DT-R-0073-23

License agreement between the County of DuPage and Commonwealth Edison Company

for construction access and grading work for the improvements of CH9/Lemont Road,

from 87th Street to 83rd Street, Section 16-00232-00-CH; (County cost $1,400.00).

FINANCE RESOLUTIONS

8.A.

FI-O-0003-23

Ordinance approving and adopting the 2023 DuPage County Precinct Maps.

8.B.

FI-R-0143-23

Acceptance and Appropriation of the Illinois Family Violence Coordinating Council

Grant PY24, Inter-Governmental Agreement No. 322418, Company 5000 - Accounting

Unit 6000, $38,300. (18th Judicial Circuit Court)

8.C.

FI-R-0144-23

Acceptance and Appropriation of additional funding for the Low Income Home Energy

Assistance Program HHS Grant FY23 Inter-Governmental Agreement No. 23-224028

Company 5000 - Accounting Unit 1420 from $1,748,193 to $3,291,193 (an increase of

$1,543,000). (Community Services)

8.D.

8.E.

FI-R-0145-23

Authorization to transfer $250,000 in budget to General Fund Special Accounts for Fiscal

Year 2023.

FI-R-0142-23

Authorization to transfer $1,400,000 in budget to the County Sheriff for Fiscal Year

2023. (Sheriff's Office)

8.F.

FI-R-0151-23

Authorization to transfer $308,343 in budget to County Sheriff for Fiscal Year 2023.

(Sheriff's Office)

8.G.

FI-R-0146-23

Amendment to Resolution FI-R-0472-22, for a grant agreement with local food pantry

agencies for the use of ARPA funds, to increase funding in the amount of $500,000, for a

new grant total of $1,500,000. (ARPA ITEM)

8.H.

8.I.

FI-R-0148-23

Additional appropriation for the ARPA Fund, for the Naperville Development

Partnership, Company 1100, Accounting Unit 1215, $42,000. (ARPA ITEM)

FI-R-0149-23

Approval of a grant agreement between the County of DuPage and the Naperville

Development Partnership, for the use of ARPA funds, in the amount of $42,000. (ARPA

ITEM)

INFORMATIONAL

Payment of Claims

9.A.1.

9.A.2.

9.A.3.

9.A.4.

9.A.5.

9.A.6.

9.A.7.

9.A.8.

9.A.9.

23-1907

05-17-2023 Auto Debit Paylist

23-1911

05-19-2023 Paylist

23-1917

05-23-2023 Paylist

23-1918

05-24-2023 Public Works Refunds Paylist

23-1947

05-26-2023 Paylist

23-2014

06-02-2023 Paylist

23-2031

06-05-2023 Auto Debit Paylist

23-2040

06-06-2023 Paylist

23-2082

06-08-2023 Polling Place Paylist

Wire Transfers