421 N. COUNTY FARM ROAD

WHEATON, IL 60187

DU PAGE COUNTY

www.dupagecounty.gov

Judicial and Public Safety Committee

Final Summary

Tuesday, November 19, 2024

8:00 AM

County Board Room

CALL TO ORDER

8:00 AM meeting was called to order by Chair Lucy Evans at 8:02 AM.

ROLL CALL

Staff in attendance: Nick Kottmeyer (Chief Administrative Officer), Joan Olson (Chief

Communications Officer), Conor McCarthy (Assistant State's Attorney), Jason Blumenthal

(Assistant Director of Operations), Jeff Martynowicz (Chief Financial Officer), Jennifer Sinn

(Deputy Chief Financial Officer), Valerie Calvente (Chief Procurement Officer), Evan Shields

(Public Information Officer), Barbara Reynolds (Deputy Chief Assistant State's Attorney), Tim

Harbaugh (Deputy Director of Facilities), Mark Thomas (Facilities Manager), Craig Dieckman

(Director-Office of Homeland Security and Emergency Management), Keith Briggs (Chief of

Security), Robert McEllin (Director of Probation), Steve Travia (Director of Transportation),

Guy Papa (Chief-Sheriff's Office), Dan Bilodeau (Deputy Chief-Sheriff's Office) and Dan

McCarthy (Deputy Chief-Sheriff's Office).

Remote attendees: Candice Adams (Circuit Court Clerk), Suzanne Armstrong (Court

Administrator) and Jeff York (Public Defender)

Other Board members in attendance: Member Cindy Cahill, Member Paula Garcia and Member

Sheila Rutledge

Chaplin, Childress, DeSart, Eckhoff, Evans, Gustin, Krajewski,

Ozog, Schwarze, Tornatore, Zay, and Yoo

PRESENT

PUBLIC COMMENT

No public comment was offered.

CHAIR REMARKS - CHAIR EVANS

Chair Evans welcomed all to the meeting.

APPROVAL OF MINUTES

5.A.

24-3081

Judicial and Public Safety Committee - Regular Meeting Minutes - Tuesday, November

5, 2024.

The motion was approved on a voice vote, all "ayes".

APPROVED

Yeena Yoo

Liz Chaplin

RESULT:

MOVER:

SECONDER:

PROCUREMENT REQUISITIONS

6.A.

JPS-P-0036-24

Recommendation for the approval of a contract purchase order to William G. Worobec,

of the Law Office of William G. Worobec, to provide professional services as a conflict

attorney in the Sexually Violent Person Act or Sexually Dangerous Person Act, including

appeals in these matters, for the period of December 1, 2024 through November 30, 2025,

for a contract total amount not to exceed $48,000. Other professional services not suitable

for competitive bid per 55 ILCS 5/5-1022(c). Vendor selected pursuant to DuPage

County Procurement Ordinance 2-353(1)(b). (18th Judicial Circuit Court)

The motion was approved on a voice vote, all "ayes".

APPROVED AND SENT TO FINANCE

RESULT:

Yeena Yoo

Liz Chaplin

MOVER:

SECONDER:

JPS-P-0037-24

6.B.

Recommendation for the approval of a contract purchase order to William G. Worobec,

of the Law Office of William G. Worobec, to provide professional services as a Child

Protection GAL Attorney assigned to juvenile cases, representing abused, neglected,

dependent or delinquent minors or family members, where the DuPage County Public

Defender may not represent a party, including appeals in these matters, for the period of

December 1, 2024 through November 30, 2025, for a contract total amount not to exceed

$42,000. Other professional services not suitable for competitive bid per 55 ILCS

5/5-1022(c). Vendor selected pursuant to DuPage County Procurement Ordinance

2-353(1)(b). (18th Judicial Circuit Court)

The motion was approved on a voice vote, all "ayes".

APPROVED AND SENT TO FINANCE

Dawn DeSart

RESULT:

MOVER:

Liz Chaplin

SECONDER:

JPS-P-0038-24

6.C.

Recommendation for the approval of a contract purchase order to Megan Elsner, of

Lafata Law LLC, to provide professional services as a Child Protection GAL Attorney

assigned to juvenile cases, representing abused, neglected, dependent or delinquent

minors or family members, where the DuPage County Public Defender may not represent

a party, including appeals in these matters, for the period of December 1, 2024 through

November 30, 2025, for the contract total amount not to exceed $42,000. Other

professional services not suitable for competitive bid per 55 ILCS 5/5-1022(c). Vendor

selected pursuant to DuPage County Procurement Ordinance 2-353(1)(b). (18th Judicial

Circuit Court)

The motion was approved on a voice vote, all "ayes".

APPROVED AND SENT TO FINANCE

Patty Gustin

RESULT:

MOVER:

Liz Chaplin

SECONDER:

JPS-P-0039-24

6.D.

Recommendation for the approval of a contract purchase order issued to Video and

Sound Service, Inc., for maintenance and repair of security systems, repair and replace

cameras, I-Stars, DVR's and access control systems around the County campus, for the

period of December 1, 2024 through November 30, 2026, for a contract total amount not

to exceed $301,582; per bid #24-105-OHSEM. (Office of Homeland Security and

Emergency Management/Campus Security)

The motion was approved on a voice vote, all "ayes".

APPROVED AND SENT TO FINANCE

Patty Gustin

RESULT:

MOVER:

Liz Chaplin

SECONDER:

JPS-P-0040-24

6.E.

Recommendation for the approval of a contract purchase order to Conscisys Corporation,

for Professional Software Services, for the period December 1, 2024 through November

30, 2026, for a total contract amount not to exceed $4,400,000; per renewal of RFP

#21-070-CRCT. (Clerk of the Circuit Court)

The motion was approved on a voice vote, all "ayes".

APPROVED AND SENT TO FINANCE

Liz Chaplin

RESULT:

MOVER:

Dawn DeSart

SECONDER:

JPS-P-0041-24

6.F.

Recommendation for the approval of a contract purchase order to DuPage County Health

Department, to provide mental health case management services to mentally ill clients,

for Probation & Court Services, for the period of December 1, 2024 through November

30, 2025, for a contract total amount not to exceed $208,000, per Intergovernmental

Agreement. (Probation & Court Services)

The motion was approved on a voice vote, all "ayes".

APPROVED AND SENT TO FINANCE

Dawn DeSart

RESULT:

MOVER:

Liz Chaplin

SECONDER:

6.G.

JPS-P-0042-24

Awarding resolution issued to Journal Technologies, Inc., for a case management system

and monthly storage costs, for the Public Defender's Office, for the period of December

1, 2024 through November 30, 2025, for a contract total amount of $245,240; per RFP

#17-143-BF. (Public Defender’s Office)

The motion was approved on a voice vote, all "ayes".

APPROVED AND SENT TO FINANCE

Liz Chaplin

RESULT:

MOVER:

Patty Gustin

SECONDER:

RESOLUTIONS

7.A.

JPS-R-0014-24

Authorization to participate as a member in the Illinois Emergency Management Mutual

Aid System Response pursuant to an Intergovernmental Agreement for the establishment

of a Mutual Aid Intergovernmental Service Agreement (Office of Homeland Security and

Emergency Management)

The motion was approved on a voice vote, all "ayes".

APPROVED AND SENT TO FINANCE

Brian Krajewski

RESULT:

MOVER:

Patty Gustin

SECONDER:

BUDGET TRANSFERS

8.A.

24-3082

Transfer of funds from account no. 1000-5900-52100 (IT Equipment Small Value) to

account no. 1000-5900-54100 (IT Equipment) in the amount of $4,840 to cover

additional labor costs to have project work completed after hours so as not to shut down

traffic courtrooms. This request is associated with PO #6966, Change Order #1. (18th

Judicial Circuit Court)

Member Eckhoff inquired as to what type of work is being done in the traffic courtrooms.

Court Administrator Suzanne Armstrong responded that technology is being added in

these courtrooms which will allow interpreters to join remotely, if needed. Member

DeSart then asked why this item and item 9.B., which seem to be associated, were both

on the agenda. Court Administrator Armstrong explained that this budget transfer is

necessary to move the funds from one account to another, while item 9.B. is the actual

request for approval to amend the purchase order.

The motion was approved on a voice vote, all "ayes".

APPROVED

Grant Eckhoff

Jim Zay

RESULT:

MOVER:

SECONDER:

24-3083

8.B.

Transfer of funds from account no. 1000-4400-54107 (software) to account no.

1000-4400-54100 (IT equipment) in the amount of $5,000 necessary to cover additional

costs for Axon cameras. (Sheriff's Office)

The motion was approved on a voice vote, all "ayes".

APPROVED

Liz Chaplin

Patty Gustin

RESULT:

MOVER:

SECONDER:

ACTION ITEMS

9.A.

JPS-CO-0012-24

Amendment to Purchase Order 2846-0001 SERV, issued to Journal Technologies, Inc.,

for a case management system, to increase funds in the amount of $14,600 for additional

monthly storage, for a new contract total amount of $897,325.76, a 1.65% increase.

(Public Defender’s Office)

Member Zay inquired if the Public Defender's Office has been successful in eliminating

from this contract the high cost of digital storage of archived cases. Public Defender Jeff

York replied that he is working with both the IT Department and the vendor to find a

solution to this.

Member Yoo asked for an explanation of the $14,600 which is in addition to the

$245,000 already approved. Public Defender York explained that the $245,000

previously approved is for next year's contract for a case management system as well as

for storage. The $14,600 is to pay for the storage costs for the remainder of this year.

Further, Member Yoo asked about the $897,325.76 contract amount. Public Defender

York responded that this is the total amount of the 5-year contract, including software

rental. The $245,000 recently approved is for the 6th year of the contract.

The motion was approved on a voice vote, all "ayes".

APPROVED AND SENT TO FINANCE

Liz Chaplin

RESULT:

MOVER:

Dawn DeSart

SECONDER:

JPS-CO-0013-24

9.B.

Recommendation for the approval of an amendment to contract purchase order

#6966-0001 SERV, issued to Conference Technologies, Inc., for additional labor costs

incurred due to our request for after-hours service in the amount of $4,840, for a new

total contract amount of $140,530.65, an increase of 3.57%. (18th Judicial Circuit Court)

The motion was approved on a voice vote, all "ayes".

APPROVED AND SENT TO FINANCE

RESULT:

Liz Chaplin

Jim Zay

MOVER:

SECONDER:

9.C.

24-3084

Logicalis, 4802-1 SERV - This Purchase Order is decreasing in the amount of $18,276.91

and closing due to expiration of the contract. (Circuit Court Clerk)

The motion was approved on a voice vote, all "ayes".

ADOPTED

Dawn DeSart

Liz Chaplin

RESULT:

MOVER:

SECONDER:

24-3085

9.D.

Level 3 Financing, Inc., 4803-1 SERV - This Purchase Order is decreasing in the amount

of $70,721.04 and closing due to contract expiration. (Circuit Court Clerk)

The motion was approved on a voice vote, all "ayes".

ADOPTED

Dawn DeSart

Liz Chaplin

RESULT:

MOVER:

SECONDER:

10.

11.

OLD BUSINESS

No old business was offered.

NEW BUSINESS

Member Mary Ozog commented that all elected officials need to mindful of the content of their

social media posts.

MOTION TO ENTER EXECUTIVE SESSION

The motion was approved on a voice vote, all "ayes".

ENTER INTO EXECUTIVE SESSION

RESULT:

Jim Zay

MOVER:

Liz Chaplin

SECONDER:

12.

EXECUTIVE SESSION

12.A. Pursuant to Open Meetings Act 5 ILCS 120/2 (c) (8) - Security procedures and the use of

personnel and equipment to respond to an actual, threatened, or reasonably potential

danger to the safety of employees, staff, the public, or public property.