421 N. COUNTY FARM ROAD  
WHEATON, IL 60187  
DU PAGE COUNTY  
Technology Committee  
Final Summary  
www.dupagecounty.gov  
Tuesday, February 6, 2024  
11:00 AM  
Room 3500B  
1.  
CALL TO ORDER  
11:00 AM meeting was called to order by Chair Yeena Yoo at 11:00 AM.  
2.  
ROLL CALL  
Berlin, Cronin Cahill, Carrier, Eckhoff, Galassi, Gustin, Henry,  
PRESENT  
Kaczmarek, Rutledge, White, and Yoo  
Mendrick  
ABSENT  
3.  
CHAIRWOMAN'S REMARKS - CHAIR YOO  
Chair Yoo applauded the Senior Scam workshop that took place on January 31st. She thanked  
Recorder Carrier, Treasurer Henry, the State's Attorney's office, the Sheriff's Office, and  
Michelle Amanti from IT for their presentations.  
Next, Chair Yoo stated that she is working with the DuPage Mayors & Managers Conference to  
gauge interest in holding a bi-annual technology roundtable, specifically for the municipalities  
who do not have a robust IT department.  
Lastly, Chair Yoo introduced Michael Brdlik, the new IT Project Manager. She also stated that  
the list of Deputy CIO candidates has been narrowed down and Mr. McPhearson would be  
holding second round interviews soon. Mr. McPhearson said he hopes to make an offer by the  
end of this month.  
4.  
5.  
PUBLIC COMMENT  
No public comments were offered.  
APPROVAL OF MINUTES  
5.A.  
24-0546  
Approval of Minutes for the Technology Committee - Regular Meeting - Tuesday,  
January 16, 2024  
2024-01-16 Technology Minutes  
Attachments:  
APPROVED  
Gwen Henry  
Patty Gustin  
RESULT:  
MOVER:  
SECONDER:  
6.  
BUDGET TRANSFERS  
6.A.  
24-0547  
Transfer of funds from 1100-2900-53828 (Contingencies) to 1100-2900-51040  
(Employee Med & Hosp Insurance), in the amount of $29,057, to cover GIS employee  
costs for FY2023.  
$29,057.00 (GIS - Employee Med & Hospital Insurance  
FY23)_signed_Redacted.pdf  
Attachments:  
APPROVED  
Patty Gustin  
RESULT:  
MOVER:  
Sheila Rutledge  
SECONDER:  
6.B.  
24-0548  
Transfer of funds from 1000-1110-50099 (New Program Requests-Personnel) to the  
following: $850 to 1000-1110-50010 (Overtime) and $4,700 to 1000-1110-50050  
(Temporary Salaries), for a total transfer amount of $5,550, to cover overtime and  
temporary salary costs for FY2023.  
$5,550.00 (IT - OT & Temp Salary Costs FY23)  
Attachments:  
APPROVED  
Sheila Rutledge  
Patty Gustin  
RESULT:  
MOVER:  
SECONDER:  
7.  
INTERGOVERNMENTAL AGREEMENTS  
7.A.  
TE-R-0003-24  
Correction of a Scrivener's Error in Resolution TE-R-0002-24 (Information Technology -  
GIS Division)  
APPROVED AT COMMITTEE  
Patty Gustin  
RESULT:  
MOVER:  
Kari Galassi  
SECONDER:  
8.  
PROCUREMENT REQUISITIONS  
8.A.  
TE-P-0003-24  
Recommendation for the approval of a contract purchase order to Carahsoft Technology  
Corporation, for the procurement of Workiva Audit Management Software, for the  
County Auditor, for the period of March 1, 2024 through February 28, 2025, for a  
contract total not to exceed $42,437.99. Contract pursuant to the Intergovernmental  
Cooperation Act (NASPO Master Contract #AR2472).  
Auditor White said his office currently maintains paper files, so everything is printed and  
filed in file cabinets. He said it is labor intensive. He said this software will automate  
their internal processes, including their reporting and retention. He said the templates  
they use will be in the software. He said private sector auditors have been using this  
software for twenty years.  
Carahsoft (Workiva) - PRCC  
Attachments:  
Carahsoft (Workiva) - Quote #42127053  
Carahsoft (Workiva) - SOW  
Carahsoft (Workiva) - NASPO - Master Agreement #AR2472  
Carahsoft (Workiva) - VED  
APPROVED AND SENT TO FINANCE  
RESULT:  
Patty Gustin  
Bill White  
MOVER:  
SECONDER:  
8.B.  
TE-P-0004-24  
Recommendation for the approval of a contract purchase order to BMC Software, Inc.,  
for annual software licensing and maintenance for MainView zEnterprise Automation  
and VSAM file management software, for Information Technology, for the period of  
March 1, 2024 through February 28, 2025, for a total contract amount of $46,481.97; per  
55 ILCS 5/5-1022(c) not suitable for competitive bids. (Sole Source - BMC is the owner  
of the proprietary source code for this software.)  
BMC - PRCC  
Attachments:  
BMC - Quote # 00760863.0  
BMC - Sole Source Letter  
BMC - VED  
APPROVED AND SENT TO FINANCE  
Sheila Rutledge  
RESULT:  
MOVER:  
Patty Gustin  
SECONDER:  
8.C.  
24-0549  
Recommendation for the approval of a contract purchase order to Luminex Software,  
Inc., for maintenance of the virtual tape server, for Information Technology, for the  
period of April 1, 2024 through March 31, 2025, for a total contract amount of  
$24,310.13; per 55 ILCS 5/5-1022(c) not suitable for competitive bids. (Sole Source -  
this is proprietary hardware and software; service and maintenance is offered exclusively  
through Luminex.)  
Mr. McPhearson said this Luminex software allows us to backup our data on the  
mainframe. He said the vendor did not want to continue supporting our current system  
because it is old, but rather they wanted us to purchase a new tape system, which is, at a  
minimum, $50,000. He said Operations Manager Shanita Thompson negotiated with  
Luminex to extend their support one more year until we can get off the mainframe.  
Mr. McPhearson said we have a plan to move all applications off the mainframe except  
for one that the Sheriff uses. He said their office is in the process of identifying a  
replacement solution. He said if they are not able to find one, we may need to extend  
support another year.  
Luminex - PRCC  
Attachments:  
Luminex - Quote #DUP020124  
Luminex - Sole Source Letter 2024.pdf  
Luminex - VED  
APPROVED  
Sheila Rutledge  
Patty Gustin  
RESULT:  
MOVER:  
SECONDER:  
8.D.  
24-0550  
Information Technology - CDW Government 4216-1-SERV - This Purchase Order is  
decreasing in the amount of $971,210.96, and closing due to the contract expiring.  
Member Rutledge asked what this purchase order was for. Mr. McPhearson explained it  
was for Microsoft licenses; however, CDW lost the State contract to Dell, so staff  
cancelled the CDW purchase order and opened a new one with Dell. He said IT funds  
were shifted from one PO to the other.  
CDW - 4216-0001-SERV - Change Order #3  
Attachments:  
APPROVED  
Patty Gustin  
RESULT:  
MOVER:  
Kathleen Carrier  
SECONDER:  
9.  
OLD BUSINESS  
No old business was discussed.  
10.  
11.  
NEW BUSINESS  
No new business was discussed.  
ADJOURNMENT  
With no further business, the meeting was adjourned.