421 N. COUNTY FARM ROAD  
WHEATON, IL 60187  
DU PAGE COUNTY  
www.dupagecounty.gov  
Police Records Management System  
Oversight  
Final Summary  
Wednesday, January 21, 2026  
1. CALL TO ORDER  
The meeting was called to order by State's Attorney Berlin at 2:00 PM.  
2:00 PM  
Room 3500B  
Motion to allow remote participation  
Member Bill Holmer motioned and Member Anthony McPhearson seconded a motion to allow  
Member Kevin Patrick to participate remotely, under section 7(a) of the Open meetings Act, at  
the Police Records Management System Committee meeting. The motion was approved on voice  
vote, all "ayes", motion carried.  
2.  
ROLL CALL  
Member Franz arrived at 2:05 PM. Evan Shields attended for Chair Conroy. Guy Papa attended  
for Sheriff Mendrick.  
Staff attending: Richard Burnson, Lisa Smith, Nick Kottmeyer, Don Ehrenhaft.  
Dave Fieldman, Downers Grove Village Manager was also in attendance.  
Berlin, Bielawski, Conroy, Holmer, Martynowicz, McPhearson,  
Mendrick, Patrick, Walter, and Zerwin  
PRESENT  
Franz  
LATE  
3.  
4.  
5.  
CHAIRMAN'S REMARKS  
Chairman Berlin wished everyone a happy new year and shared he was looking forward to the  
year ahead.  
PUBLIC COMMENT  
No public comments were offered.  
APPROVAL OF MINUTES  
5.A.  
26-0282  
Police Records Management System Oversight Committee - Wednesday, December 10,  
2025  
ACCEPTED AND PLACED ON FILE  
Jason Bielawski  
RESULT:  
MOVER:  
SECONDER:  
AYES:  
Deborah A. Conroy  
Berlin, Bielawski, Conroy, Holmer, Martynowicz, McPhearson,  
Mendrick, Patrick, Walter, and Zerwin  
Franz  
LATE:  
6.  
ACTION ITEMS  
6.A.  
26-0324  
PRMS-R-0001-26 - Authorization to Establish the PRMS Operations, Fund, Revision to  
the Personnel Budget of the PRMS Operations Fund, and Authorization to Appropriate  
$3,086,656 for the PRMS Operations Fund Company 4300, Accounting Unit 5861.  
Member Martynowicz explained items 6.A. to 6.D. to the Committee. Member  
McPhearson added that there was no increase in expenditures and no expansion, only a  
change in the location of funds.  
APPROVED  
RESULT:  
MOVER:  
SECONDER:  
AYES:  
Anthony McPhearson  
Deborah A. Conroy  
Berlin, Bielawski, Conroy, Franz, Holmer, Martynowicz,  
McPhearson, Mendrick, Patrick, Walter, and Zerwin  
6.B.  
26-0338  
PRMS-R-0002-26 - Additional Appropriation and Authorization to transfer funds from  
the PRMS Equipment Replacement Fund, Company 4000 - Accounting Unit 5840 to the  
PRMS Equipment Replacement Fund, Company 4300 - Accounting Unit 5862 for Fiscal  
Year 2026 in the amount of $3,000,000.  
APPROVED  
Evan Walter  
Mark Franz  
RESULT:  
MOVER:  
SECONDER:  
AYES:  
Berlin, Bielawski, Conroy, Franz, Holmer, Martynowicz,  
McPhearson, Mendrick, Patrick, Walter, and Zerwin  
6.C.  
26-0339  
PRMS-R-0003-26 - Authorization to move cash balance from the PRMS Equipment  
Replacement Fund, Company 4000 - Accounting Unit 5840 to the PRMS Operations  
Fund, Company 4300 - Accounting Unit 5861 and the PRMS Equipment Replacement  
Fund, Company 4300 - Accounting Unit 5862 in the amount of $3,000,000.  
APPROVED  
RESULT:  
MOVER:  
SECONDER:  
AYES:  
Deborah A. Conroy  
Anthony McPhearson  
Berlin, Bielawski, Conroy, Franz, Holmer, Martynowicz,  
McPhearson, Mendrick, Patrick, Walter, and Zerwin  
6.D.  
26-0340  
PRMS-R-0004-26 - Authorization to establish the PRMS Equipment Replacement Fund  
and Authorization to appropriate $3,000,000 for the PRMS Equipment Replacement  
Fund, Company 4300 - Accounting Unit 5862.  
APPROVED  
William Holmer  
Evan Walter  
RESULT:  
MOVER:  
SECONDER:  
AYES:  
Berlin, Bielawski, Conroy, Franz, Holmer, Martynowicz,  
McPhearson, Mendrick, Patrick, Walter, and Zerwin  
6.E.  
ETS-R-0011-26  
Resolution approving a mutual termination agreement between the County of DuPage, on  
behalf of the Emergency Telephone System Board of DuPage County, and the Village of  
Downers Grove. (Pending Parent Committee Approval)  
Member McPhearson explained that Downers Grove was terminating their agreement and  
shared the timeline. Dave Fieldman, Downers Grove Village Manager thanked the  
Committee and agreed to share data and assist with choosing new software based on their  
experience.  
APPROVED AT COMMITTEE  
Evan Walter  
RESULT:  
MOVER:  
SECONDER:  
AYES:  
Anthony McPhearson  
Berlin, Bielawski, Conroy, Franz, Holmer, Martynowicz,  
McPhearson, Mendrick, Patrick, Walter, and Zerwin  
7.  
OLD BUSINESS  
Member McPhearson gave an update on the RFP process. He shared that they have narrowed it  
down to the top three and will begin scheduling demos. The Committee was invited to join the  
demos. Member McPhearson anticipates having a recommendation to the PRMS Committee in  
March.  
Member Franz asked for a memo to be distributed to the municipalities/Mayors and Managers  
with the update.  
8.  
9.  
NEW BUSINESS  
No new business was discussed.  
ADJOURNMENT  
With no further business, the meeting was adjourned at 2:24 PM. Motioned by Bielawski and  
seconded by Holmer.