421 N. COUNTY FARM ROAD  
WHEATON, IL 60187  
DU PAGE COUNTY  
Technology Committee  
Final Summary  
www.dupagecounty.gov  
Tuesday, September 19, 2023  
11:30 AM  
Room 3500A  
1.  
CALL TO ORDER  
11:30 AM meeting was called to order by Chair Yeena Yoo at 11:43 AM.  
2.  
ROLL CALL  
Berlin, Cronin Cahill, Carrier, Eckhoff, Galassi, Gustin, Henry,  
PRESENT  
Kaczmarek, White, and Yoo  
Mendrick  
ABSENT  
LATE  
Rutledge  
3.  
CHAIRWOMAN'S REMARKS - CHAIR YOO  
Chair Yoo informed the committee that, beginning in the new fiscal year, the Technology  
Committee will be meeting at 11:00am in 3-500B.  
4.  
5.  
PUBLIC COMMENT  
No public comments were offered.  
APPROVAL OF MINUTES  
5.A.  
23-3068  
Approval of Minutes for the Technology Committee - Regular Meeting - Tuesday,  
September 5, 2023  
2023-09-05 Technology Minutes  
Attachments:  
APPROVED  
Kari Galassi  
Patty Gustin  
RESULT:  
MOVER:  
SECONDER:  
6.  
BUDGET TRANSFERS  
6.A.  
23-3069  
Budget adjustment total of $120,008 from 1000-1115-50099 (New Program Requests -  
Personnel) to 1000-1115-50000 (Regular Salaries) to cover the cost of a double-filled  
position so a current Systems Administrator who is leaving may train a new incoming  
Systems Administrator.  
CIO Anthony McPhearson explained that in IT, a lot of the skill sets are very specialized,  
and in Police Records Management it is even more specialized. He said this double filled  
role is a Database Administrator and Application Administrator within PRMS. He said  
the employee that is leaving the position has been here several years and has a lot of  
knowledge. He explained the current employee is flexible in terms of when he leaves, so  
he is giving us an opportunity to help transition his knowledge over to a new resource.  
He said finding someone in with similar knowledge is going to be almost impossible, and  
even if we bring someone in, they will need to learn our system and will need months to  
get up to speed.  
County Administrator Nick Kottmeyer said this is common among all of the departments,  
noting that there are certain key positions that require crossover for training. He said the  
downside is you are paying two people for one job, but it makes the transition as seamless  
as possible.  
Member White asked if all of the money being transferred will be spent between now and  
November 30th. Mr. McPhearson said the Finance department requires us to have a fully  
funded position, so the $120,000 will not all be used this fiscal year, but it is necessary to  
open the position. Deputy CIO Wendi Wagner explained that the RMS team requested a  
new headcount last year and received it in FY2023. She said that new program request is  
the amount for that headcount. She said because we had some positions that were open,  
we never needed to transfer that money to cover any of the salary, so now we need to  
transfer it to cover the double position as well as the new position. Member White asked  
how much of this $120,000 be used in FY2023 and when the new person will start. Mr.  
McPhearson said our goal is to hire someone as soon as possible and get them up to  
speed within 30 days. He said the amount covers a fully loaded salary, with benefits  
included.  
Member Galassi asked how long we anticipate the overlap to be. Mr. McPhearson said  
30 to 60 days. Member Gustin said this $120,000 is not for the 30 to 60 days, but for a  
full year; Mr. McPhearson said that is correct. She asked if the new person will be  
internal or from outside the County. Mr. McPhearson said the position will be posted so  
there could be internal or external candidates.  
Budget Transfer - $120,008.00 (DuJIS - Systems Admin  
Double-Filled Position)_signed_Redacted.pdf  
Attachments:  
APPROVED  
Kathleen Carrier  
Gwen Henry  
RESULT:  
MOVER:  
SECONDER:  
7.  
PROCUREMENT REQUISITIONS  
7.A.  
TE-P-0065-23  
Recommendation for the approval of a contract purchase order to PSR Incorporated, for  
high availability monitoring, support, and maintenance for IBM Business Class Server  
and Enterprise Storage, for Information Technology. This contract covers the period of  
September 15, 2023 through September 14, 2024, for a total contract amount of $35,911.  
Exempt from bidding per DuPage County Purchasing Ordinance, Article 2-347(5) (Sole  
Source). PSR, Inc. is the only IBM business partner authorized to provide pricing for  
post warranty hardware maintenance. Staff intended to move to Mainframe as a Service;  
however, a hosted solution would have been cost-prohibitive at $248,556 per year. As a  
result, staff worked with the vendor and they agreed to provide one final year of  
maintenance and support.  
Mr. McPhearson explained that this item is related to our mainframe, which we plan to  
sunset and retire. He said the actual support for the system expires fully in March 2024.  
He said the vendor originally said they would not support the system, so we had to move  
to a different system. He said staff did some research and the only option was to move to  
the cloud. He said we decided to go with a hosting solution, but it was cost prohibitive.  
He said we are going to push to get off the mainframe within the next year, and we were  
able to convince the support vendor to extend support for another year. He said the total  
cost of moving to the cloud would have been double what we pay now.  
Member Cahill asked if we will eventually go to the cloud. Mr. McPhearson said the  
mainframe will not, but some of the applications on the mainframe will go to the cloud  
while some will be hosted here onsite.  
PSR (IBM Maintenance) - PRCC  
PSR (IBM Maintenance) - Quote  
PSR (IBM Maintenance) - Sole Source  
PSR (IBM Maintenance) - VED  
Attachments:  
APPROVED AND SENT TO FINANCE  
Sheila Rutledge  
RESULT:  
MOVER:  
Cynthia Cronin Cahill  
SECONDER:  
7.B.  
23-3070  
Adlib Ventures Solutions LLC - Cancel Contract #6569-0001 SERV, due to vendor being  
unable to fulfill contract obligations.  
Chair Yoo explained that this vendor turned out to be very suspicious and she said we are  
thinking of barring this vendor from doing future business with the County. Mr.  
McPhearson said the vendor was pushing for us to pay 100% up front. He said this  
happens sometimes when you go out to bid and you select vendors you do not know and  
who have not been vetted. He said they came in with a great price and a great solution,  
but it sounds like it was a bait and switch. Member Rutledge asked what service they  
were proposed to offer. Mr. McPhearson said it was a bid for memory. Chair Yoo asked  
if we will need to put out another bid. Mr. McPhearson said either that or we will look at  
existing GSA contracts. He said we will look at all of our options. Member Cahill asked  
if there was any penalty the County had to pay to get out of the contract, to which Mr.  
McPhearson said no. Mr. McPhearson said Chair Yoo had a great point in that, if they  
are truly being fraudulent, we should bar them from doing any future business.  
Adlib Ventures Solutions 6569-1-SERV - Change Order to  
Cancel_signed.pdf  
Attachments:  
APPROVED  
Patty Gustin  
RESULT:  
MOVER:  
Cynthia Cronin Cahill  
SECONDER:  
8.  
INFORMATIONAL ITEMS  
8.A.  
23-3071  
Recommendation for the approval of a contract purchase order issued to PetHealth  
Services USA, Inc., for annual software licensing and maintenance for PetPoint shelter  
data management system, and the purchase of 24PetWatch microchips, for Animal  
Services. This contract covers the period of October 23, 2023 through October 22, 2024,  
for a total contract amount of $16,750. Per 55 ILCS 5/5-1022 Competitive Bids (D)  
IT/Telecom Purchases Under $35,000.  
Pethealth Services - Procurement Review Comprehensive Checklist  
(PRCC) for Legistar.pdf  
Attachments:  
Pethealth Services Pricing 2023-2024.pdf  
Pethealth Services - Sole Source Letter  
Pethealth Services - Vendor Ethics  
ACCEPTED AND PLACED ON FILE  
Patty Gustin  
RESULT:  
MOVER:  
Cynthia Cronin Cahill  
SECONDER:  
9.  
OLD BUSINESS  
No old business was discussed.  
10.  
11.  
NEW BUSINESS  
No new business was discussed.  
ADJOURNMENT  
With no further business, the meeting was adjourned.