421 N. COUNTY FARM ROAD  
WHEATON, IL 60187  
DU PAGE COUNTY  
Technology Committee  
Final Summary  
www.dupagecounty.gov  
Tuesday, September 3, 2024  
1. CALL TO ORDER  
11:00 AM meeting was called to order by Vice-Chair Eckhoff at 11:04 AM.  
11:00 AM  
Room 3500B  
MOTION TO ALLOW REMOTE PARTICIPATION  
Member Rutledge moved, seconded by Member Gustin, to allow remote participation.  
All ayes. Motion carried.  
2.  
ROLL CALL  
PRESENT  
Berlin, Cronin Cahill, Eckhoff, Galassi, Gustin, Henry, Kaczmarek,  
Rutledge, and White  
Carrier, and Jorgensen  
Yoo  
ABSENT  
REMOTE  
3.  
4.  
5.  
CHAIRWOMAN'S REMARKS - CHAIR YOO  
No remarks were offered.  
PUBLIC COMMENT  
No public comments were offered.  
APPROVAL OF MINUTES  
5.A.  
24-2326  
Approval of Minutes for the Technology Committee - Regular Meeting - Tuesday,  
August 20, 2024  
2024-08-20 Technology Minutes (Summary)  
Attachments:  
APPROVED  
Robert Berlin  
Grant Eckhoff  
RESULT:  
MOVER:  
SECONDER:  
6.  
PROCUREMENT REQUISITIONS  
6.A.  
24-2293  
Recommendation for the approval of a contract purchase order to SHI International Corp,  
for the procurement of Absorb Software Inc. annual hosting with premium support, for  
Information Technology, for the period of September 14, 2024 through September 13,  
2025, for a contract total amount of $25,980; in compliance with 30 ILCS 525/2  
"Governmental Joint Purchasing Act" - Omnia Partners - IT Solutions Contract  
#2018011-02.  
SHI (Absorb Software Hosting & Support) - PRCC  
Attachments:  
SHI (Absorb Software Hosting & Support) - Quote #25014148  
SHI (Absorb Software Hosting & Support) - Omnia Contract  
#2018011-02  
SHI (Absorb Software Hosting & Support) - Omnia Contract  
#2018011-02 Amendment #6  
SHI (Absorb Software Hosting & Support) - VED  
APPROVED  
Gwen Henry  
Sheila Rutledge  
RESULT:  
MOVER:  
SECONDER:  
7.  
IT PROJECT UPDATES  
Mr. McPhearson provided the committee with an IT Project Update, as attached hereto.  
Mr. McPhearson discussed the Dayforce ERP implementation, noting that the go-live date is  
currently tentative. Mr. Kottmeyer said the implementation must be completed by the quarter.  
He said he is pushing for the second quarter of 2025 due to timing of necessary training and the  
release of W2s. Deputy County Clerk Johnson asked the likelihood of the go-live happening  
October 1st, to which Mr. Kottmeyer responded it will definitely not happen by October 1st.  
Member Henry asked who is involved with the FOIA request tool project. Mr. McPhearson  
responded that Mr. Kottmeyer, ASA Conor McCarthy, and other leadership are involved. Mr.  
Kottmeyer said leadership is holding a meeting internally to research funding and to discuss if an  
annual fee is worthwhile or if the current manual process is sufficient.  
Chairwoman Yoo said McHenry County reached out to her stating they had started their AI  
guidelines and are using NACo's as a starting point, and she wonders if we can look at both to  
see what they are doing. She also said she was at the DuMAT cybersecurity meeting, which she  
feels is a great start to our cybersecurity task force. She said she thinks DuMAT will become  
very important over time, as it is only a matter of time before another attack will occur with one  
of our partner agencies. Mr. McPhearson said staff has looked at quite a few AI policies,  
including San Jose, which is one of the best available, but they will also take a look at those from  
McHenry County and NACo.  
24-2327  
IT Project Updates  
DuPage County Tech Committee Project Updates_9-03-24  
Attachments:  
OLD BUSINESS  
8.  
Member Galassi said it is great to see departments coming in under budget and she congratulated  
Mr. McPhearson on that. However, she said the IT surplus seems to be getting larger each year,  
which means staff is doing a great job being efficient, but the County is dealing with a shortage  
in the budget and is trying to tighten up budgets. She asked if staff would provide year-to-date  
2024 actuals and how it compares to the budgeted amount so we can see if the trend is  
continuing with the surplus. Mr. McPhearson said he shared a memo that highlights the actual  
numbers from FY2023 and yes, he will share the FY2024 actual numbers with members. Mr.  
Burnson said he will work with managers on the forecast for the remainder of the year and get  
those numbers out. Mr. McPhearson also noted that some of the amounts are ARPA-related  
while others are related to personnel and open positions.  
Member Cahill discussed the $1.8 million in prepaid credits. Mr. McPhearson said those were  
added after the previous year's budget was closed and was handled by Finance. He and Mr.  
Burnson explained that it has been a process with the accounting changes Finance has been  
implementing.  
9.  
NEW BUSINESS  
No new business was discussed.  
10.  
ADJOURNMENT  
With no further business, the meeting was adjourned.