Recommendation for the approval of a contract purchase order to Physicians' Record
Company, to furnish and deliver printed carbonless (NCR) forms for various County
offices/departments, including the Supervisor of Assessments, Coroner, Sheriff, Regional
Office of Education, Public Defender, Clerk of the Circuit Court, Transportation, and
Probation. This contract covers the period of June 1, 2023 to May 31, 2024, for a contract
total amount of $42,000. This is the second of three (3) optional twelve month renewals,
per lowest responsible bid #21-038-IT.
APPROVED AND SENT TO FINANCE
CIO Anthony McPhearson provided the Committee with two updates. The first update was in
regards to the new ERP system. Phase one of the RFP was for the HR payroll system. The
vendors have completed their demonstrations and Procurement is currently reviewing the
scorecards. The procurement requisition for phase one is planned to go before County Board for
approval on Tuesday, June 13. Phase two will be the RFP for the financial side of the system.
The second update was in regards to B2Gnow. The Diversity & Inclusion vendor fair had close
to 100 participants in attendance. Vendors were able to sign up in the County's system, and the
County can now use their information going forward whenever a new solicitation is created.
CIO Anthony McPhearson brought up a travel request which will be discharged from
Technology at the May 23rd County Board meeting. This travel request is for a staff member of
the Police Working Group to visit the Sherriff's Office in Lee County, Florida. The staff member
will view how Lee County performed their implementation of the Police Records Management
System. A total County cost of $700 is anticipated. A vote was not taken on this item, as
Member Yoo will discharge the item at the County Board meeting.
With no further business, the meeting was adjourned.