421 N. COUNTY FARM ROAD

WHEATON, IL 60187

DU PAGE COUNTY

Finance Committee

Summary

www.dupagecounty.gov

Tuesday, April 9, 2024

8:00 AM

County Board Room

CALL TO ORDER

8:00 AM meeting was called to order by Chair Chaplin at 8:00 AM.

ROLL CALL

Chaplin, Childress, Covert, DeSart, Eckhoff, Evans, Galassi, Garcia,

Gustin, LaPlante, Rutledge, Schwarze, Tornatore, Yoo, and Zay

PRESENT

Cronin Cahill, Krajewski, and Ozog

ABSENT

PUBLIC COMMENT

No public comments were offered.

CHAIRWOMAN'S REMARKS - CHAIR CHAPLIN

Chair Chaplin let the committee know that there will be a Salary Discussion on today’s agenda.

She stated that 180 days before an election, the County Board needs to set salaries for incoming

elected officials. The goal is to have a discussion on this today, come to a consensus of what the

committee would like to move forward with, and vote on this item at the Board meeting by the

end of April.

APPROVAL OF MINUTES

5.A.

24-1091

Finance Committee - Regular Meeting - Tuesday, March 26, 2024

APPROVED

Yeena Yoo

RESULT:

MOVER:

Paula Garcia

SECONDER:

BUDGET TRANSFERS

6.A.

FI-R-0068-24

Budget Transfers 04-09-2024 - Various Companies and Accounting Units

APPROVED

Paula Garcia

Sadia Covert

RESULT:

MOVER:

SECONDER:

PROCUREMENT REQUISITIONS

Finance - Chaplin

A motion was made by Member Zay and seconded by Member Gustin to combine items 7.A.1.

through 7.A.9. Upon a voice vote, the motion passed.

7.A.1.

24-1132

Decrease and close Purchase Order 6077-0001 SERV, issued to ODP Business Solutions,

LLC, in the amount of $16,174.55, due to the contract has expired. (Regional Office of

Education)

APPROVED

Jim Zay

RESULT:

MOVER:

SECONDER:

24-1151

Patty Gustin

7.A.2.

7.A.3.

7.A.4.

7.A.5.

Decrease and close Purchase Order 6183-0001 SERV, issued to Bond, Dickson &

Associates, in the amount of $62,623.28, due to the contract has expired.

APPROVED

Jim Zay

RESULT:

MOVER:

SECONDER:

24-1152

Patty Gustin

Decrease and close Purchase Order 5013-0001 SERV, issued to CorVel Corporation, in

the amount of $14,348, due to the contract has expired.

APPROVED

Jim Zay

RESULT:

MOVER:

SECONDER:

24-1153

Patty Gustin

Decrease and close Purchase Order 5610-0001 SERV, issued to Momkus, LLC, in the

amount of $17,495, due to the contract has expired.

APPROVED

Jim Zay

RESULT:

MOVER:

SECONDER:

24-1154

Patty Gustin

Decrease and close Purchase Order 4139-0001 SERV, issued to Rock Fusco & Connelly,

LLC, in the amount of $15,579.55, due to the contract has expired.

APPROVED

Jim Zay

RESULT:

MOVER:

Patty Gustin

SECONDER:

7.A.6.

7.A.7.

7.A.8.

7.A.9.

24-1155

Decrease and close Purchase Order 5607-0001 SERV, issued to Rock Fusco & Connelly,

LLC, in the amount of $91,025.73, due to the contract has expired.

APPROVED

Jim Zay

RESULT:

MOVER:

SECONDER:

24-1156

Patty Gustin

Decrease and close Purchase Order 6026-0001 SERV, issued to Safety Training

Associates, Inc., in the amount of $11,954, due to the contract has expired.

APPROVED

Jim Zay

RESULT:

MOVER:

SECONDER:

24-1157

Patty Gustin

Decrease and close Purchase Order 5631-0001 SERV, issued to The Sotos Law Firm, in

the amount of $162,894, due to the contract has expired.

APPROVED

Jim Zay

RESULT:

MOVER:

SECONDER:

24-1158

Patty Gustin

Decrease and close Purchase Order 5940-0001 SERV, issued to William Roberts, in the

amount of $10,903.75, due to the contract has expired.

APPROVED

Jim Zay

RESULT:

MOVER:

Patty Gustin

SECONDER:

APPROVED THE CONSENT AGENDA

RESULT:

Jim Zay

MOVER:

Patty Gustin

SECONDER:

7.A.10.

7.A.11.

7.A.12.

7.A.13.

24-1070

Recommendation for the approval of an amendment to purchase order 6519-0001 SERV,

for a contract issued to American Toner & Ink, for the purchase of toner and ink, to

increase the contract in the amount of $4,000 for the Circuit Court, resulting in an

amended contract total amount not to exceed $18,739, an increase of 27.14%.

APPROVED

Jim Zay

RESULT:

MOVER:

Paula Garcia

SECONDER:

FI-P-0007-24

Recommendation for the approval of a contract issued to Titan Image Group, to furnish

and deliver printed business envelopes for various County departments, for the period of

April 12, 2024 through November 30, 2025, for a contract total amount of $30,545, per

bid #23-044-FIN. First of three optional renewals.

APPROVED

Jim Zay

RESULT:

MOVER:

Patty Gustin

SECONDER:

FI-P-0008-24

Recommendation for the approval of funding for Hervas, Condon & Bersani, P.C., to

provide legal services as conflict counsel as Special Assistant State's Attorneys, for the

time period of March 1, 2024 through February 28, 2026, for the State's Attorney's

Office, for an amount not to exceed $100,000.

APPROVED

Jim Zay

RESULT:

MOVER:

Patty Gustin

SECONDER:

FI-P-0009-24

Recommendation for the approval of funding for Johnson & Bell, to provide legal

services as conflict counsel as Special Assistant State's Attorneys, for the time period of

March 1, 2024 through February 28, 2026, for the State's Attorney's Office, for an amount

not to exceed $100,000.

APPROVED

Jim Zay

RESULT:

MOVER:

Paula Garcia

SECONDER:

7.A.14.

FI-P-0010-24

Recommendation for the approval of funding for Schain Banks, to provide legal services

as conflict counsel as Special Assistant State's Attorneys, for the time period of March 1,

2024 through February 28, 2026, for the State's Attorney's Office, for an amount not to

exceed $100,000.

APPROVED

Jim Zay

RESULT:

MOVER:

Patty Gustin

SECONDER:

7.A.15.

FI-P-0011-24

Recommendation for the approval of funding for O'Hagan Meyer, to provide legal

services as conflict counsel as Special Assistant State's Attorneys, for the time period of

March 1, 2024 through February 28, 2026, for the State's Attorney's Office, for an amount

not to exceed $100,000.

APPROVED

Jim Zay

RESULT:

MOVER:

Kari Galassi

SECONDER:

Human Services - Schwarze

7.B.1.

HS-P-0016-24

Recommendation for the approval of a contract purchase order to Central DuPage

Hospital Association D/B/A HealthLab, for patient phlebotomy and laboratory services,

for the DuPage Care Center, for the period April 18, 2024 through April 17, 2025, for a

total contract amount not to exceed $40,000; per RFP #24-035-DCC.

APPROVED

RESULT:

Greg Schwarze

Sheila Rutledge

MOVER:

SECONDER:

7.B.2.

HS-P-0017-24

Recommendation for the approval of a contract purchase order to Brightstar Care of

DuPage, for supplemental nursing staffing, for the DuPage Care Center, for the period

April 13, 2024 through April 12, 2025, for a total contract amount not to exceed

$290,000; per RFP #24-002-DCC.

APPROVED

Greg Schwarze

Yeena Yoo

RESULT:

MOVER:

SECONDER:

7.B.3.

HS-P-0018-24

Recommendation for the approval of a contract purchase order to Novastaff Healthcare

Services, Inc., for supplemental nursing staffing, for the DuPage Care Center, for the

period April 13, 2024 through April 12, 2025, for a total contract amount not to exceed

$500,000; per RFP #24-002-DCC.

APPROVED

Greg Schwarze

Paula Garcia

RESULT:

MOVER:

SECONDER:

7.B.4.

HS-P-0019-24

Recommendation for the approval of a contract purchase order to RCM Health Care

Services, for supplemental nursing staffing, for the DuPage Care Center, for the period

April 13, 2024 through April 12, 2025, for a total contract amount not to exceed

$200,000; per RFP #24-002-DCC.

APPROVED

Greg Schwarze

Kari Galassi

RESULT:

MOVER:

SECONDER:

Judicial and Public Safety - Evans

7.C.1.

JPS-P-0013-24

Recommendation for the approval of a contract to Peter M. King, of King Holloway,

LLC, to provide professional services as a conflict attorney assigned to juvenile cases, for

the period of May 1, 2024 through April 30, 2025, for a contract total amount not to

exceed $42,000. Other Professional Services not suitable for competitive bid per 55 ILCS

5/5-1022(c). Vendor selected pursuant to DuPage County Procurement Ordinance

2-353(1)(b). (18th Judicial Circuit Court)

APPROVED

Lucy Evans

RESULT:

MOVER:

Sheila Rutledge

SECONDER:

Public Works - Garcia

7.D.1.

FM-P-0015-24

Recommendation for the approval of a contract to Graybar Electric Company, Inc., to

furnish and deliver electrical and lighting products for the EV Charging Stations at the

Judicial Office Facility and Campus Lighting Upgrades, for Facilities Management, for

the period of April 10, 2024 through November 30, 2025, for a total contract not to

exceed $78,856.12. Contract pursuant to the Intergovernmental Cooperation Act Omnia

Partners Contract #EV-2370. (EECBG Funded)

APPROVED

Paula Garcia

Yeena Yoo

RESULT:

MOVER:

SECONDER:

7.D.2.

FM-P-0016-24

Recommendation for the approval of a contract to Advanced Boiler Control Services,

Inc., to provide Boiler Audit Testing, Tuning, Training, and Time & Material, at the

Power Plant, for Facilities Management, for the period April 10, 2024 through April 9,

2025, for a total contract amount not to exceed $70,057.50, per lowest responsible bid

accepted in the best interests of the county, per staff’s decision memo for bid

#24-024-FM. ($62,557.50 for Facilities Management and $7,500 for Division of

Transportation).

APPROVED

Paula Garcia

Yeena Yoo

RESULT:

MOVER:

SECONDER:

7.D.3.

FM-P-0018-24

Recommendation for the approval of a contract to Builders Chicago Corporation, for

preventative maintenance and repair services for automatic and manual doors with

threshold closers, as needed, for County facilities, for Facilities Management, for the

two-year period of April 10, 2024 through April 9, 2026, for a total contract amount not

to exceed $127,392, per lowest responsible bid #24-032-FM. ($66,692 for Facilities

Management, $700 for Animal Services, $30,000 for Division of Transportation, and

$30,000 for Care Center).

APPROVED

Paula Garcia

Sheila Rutledge

RESULT:

MOVER:

SECONDER:

7.D.4.

PW-P-0009-24

Recommendation for the approval of a contract purchase order to CIT Trucks –

Rockford, to procure one (1) 2025 Kenworth T480 Chassis, for the period of April 10,

2024 to April 9, 2025, for a total contract amount not to exceed $193,123, for Public

Works ($96,561.50) and Stormwater ($96,561.50). Contract pursuant to the

Intergovernmental Cooperation Act, per Sourcewell Contract # 060920-KTC.

APPROVED

Paula Garcia

Yeena Yoo

RESULT:

MOVER:

SECONDER:

7.D.5.

PW-O-0002-24

An Ordinance authorizing the County of DuPage Water and Sewerage System to enter

into a Loan Agreement with the Illinois Environmental Protection Agency to fund public

improvements to the County's Woodridge-Greene Valley Treatment Wastewater

Treatment Plant.

APPROVED

Paula Garcia

Yeena Yoo

RESULT:

MOVER:

SECONDER:

Stormwater - Zay

7.E.1.

SM-P-0007-24

Recommendation for the approval to enter into an Intergovernmental Agreement between

the County of DuPage, Illinois and the Village of Carol Stream, for the Klein Creek

Streambank Stabilization- Section III Project, for an agreement not to exceed $100,000.

APPROVED

Jim Zay

RESULT:

MOVER:

Patty Gustin

SECONDER:

7.E.2.

SM-P-0008-24

Recommendation for the approval of a contract issued to Geosyntec Consultants, Inc., for

Professional Engineering Services, for Stormwater Management, for the period of April

9, 2024 through November 1, 2025, for a contract total amount not to exceed $90,000.

Professional Services (Architects, Engineers, and Land Surveyors) vetted through a

qualification-based selection process in compliance with the Local Government

Professional Services Selection Act, 50 ILCS 510/0.01 et seq. (EPA Grant Funded)

APPROVED

Jim Zay

RESULT:

MOVER:

Patty Gustin

SECONDER:

7.E.3.

7.E.4.

7.E.5.

SM-P-0009-24

Recommendation for the approval of an agreement between the County of DuPage and

ENCAP, Inc., to provide Professional Native Vegetation Management Services, for

Stormwater Management, for the period of May 1, 2024 through April 30, 2025, for a

contract total amount not to exceed $100,000; per renewal under bid award

#23-021-SWM. First of three optional renewals.

APPROVED

Jim Zay

RESULT:

MOVER:

Paula Garcia

SECONDER:

SM-P-0010-24

Recommendation for the approval of an agreement between the County of DuPage and

V3 Construction Company, Ltd., to provide Professional Native Vegetation Management

Services, for Stormwater Management, for the period of May 1, 2024 through April 30,

2025, for a contract total amount not to exceed $75,000; per renewal under bid award

#23-021-SWM. First of three optional renewals.

APPROVED

Jim Zay

RESULT:

MOVER:

Yeena Yoo

SECONDER:

SM-P-0011-24

Recommendation for the approval of an agreement between the County of DuPage and

Pizzo & Associates, Ltd., to provide Professional Native Vegetation Management

Services, for Stormwater Management, for the period of May 1, 2024 through April 30,

2025, for a contract total amount not to exceed $50,000; per renewal under bid award

#23-021-SWM. First of three optional renewals.

APPROVED

Jim Zay

RESULT:

MOVER:

Paula Garcia

SECONDER:

Transportation - Ozog

7.F.1.

7.F.2.

7.F.3.

24-1043

DT-P-0058A-23-Amendment to Resolution DT-P-0058-23, issued to BCR Automotive

Group, LLC, d/b/a Roesch Ford, to furnish and deliver Ford/Motorcraft repair and

replacement parts, as needed for the Division of Transportation, for the period May 13,

2023 through May 12, 2024, to increase the encumbrance in the amount of $30,000,

resulting in an amended contract total amount of $100,000, an increase of 42.86%.

APPROVED

Sam Tornatore

Paula Garcia

RESULT:

MOVER:

SECONDER:

DT-CO-0001-24

Amendment to Purchase Order 6706-0001 SERV, issued to Hazchem Environmental

Corporation, for hazardous waste testing, disposal and emergency services, as needed, for

the Division of Transportation and Stormwater, to increase the funding in the amount of

$25,000, resulting in an amended contract total amount of $54,000, an increase of

86.21%.

APPROVED

Sam Tornatore

Paula Garcia

RESULT:

MOVER:

SECONDER:

DT-R-0016-24

Intergovernmental Agreement between the County of DuPage and the Village of

Glendale Heights for improvements on Fullerton Avenue, between Bloomingdale Road

and Schmale Road, Sec #21-00073-00-RS. Estimated County cost $16,946.31.

APPROVED

Sam Tornatore

Kari Galassi

RESULT:

MOVER:

SECONDER:

FINANCE RESOLUTIONS

A motion was made by Member Zay and seconded by Member Gustin to combine items 8.A.

through 8.D. Upon a voice vote, the motion passed.

8.A.

FI-R-0056-24

Acceptance and Appropriation of the Illinois Environmental Protection Agency PY21

Section 604B Water Quality Management Planning Grant, Inter-Governmental

Agreement No. 6042102, Company 5000 - Accounting Unit 3065, $125,600.

(Stormwater Management)

APPROVED

Jim Zay

RESULT:

MOVER:

Patty Gustin

SECONDER:

FI-R-0063-24

8.B.

8.C.

8.D.

Acceptance and appropriation of the fiftieth (50th) year of the Community Development

Block Grant PY24, Company 5000 - Accounting Unit 1440, in the amount of $4,539,329.

(Community Services)

APPROVED

Jim Zay

RESULT:

MOVER:

Patty Gustin

SECONDER:

FI-R-0064-24

Acceptance and appropriation of the thirty-third (33rd) year Home Investment

Partnerships Grant PY24, Company 5000 - Accounting Unit 1450, in the amount of

$2,011,683. (Community Services)

APPROVED

Jim Zay

RESULT:

MOVER:

Patty Gustin

SECONDER:

FI-R-0065-24

Acceptance and appropriation of the thirty-sixth (36th) year Emergency Solutions Grant

PY24, Company 5000 - Accounting Unit 1470, in the amount of $288,247. (Community

Services)

APPROVED

Jim Zay

RESULT:

MOVER:

Patty Gustin

SECONDER:

APPROVED THE CONSENT AGENDA

RESULT:

Jim Zay

MOVER:

Patty Gustin

SECONDER:

8.E.

FI-R-0066-24

Placing Names on Payroll (Human Resources)

APPROVED

Jim Zay

RESULT:

MOVER:

Kari Galassi

SECONDER:

8.F.

FI-R-0070-24

Approval of Employee Compensation and Job Classification Adjustments

APPROVED

Jim Zay

RESULT:

MOVER:

Paula Garcia

SECONDER:

INFORMATIONAL

A motion was made by Member Zay and seconded by Member Gustin to receive and place on

file: Payment of Claims, Wire Transfers, Appointments, and Grant Proposal Notifications. Upon

a voice vote, the motion passed.

Payment of Claims

9.A.1.

9.A.2.

9.A.3.

24-1057

03-22-2024 Paylist

APPROVED

Jim Zay

RESULT:

MOVER:

SECONDER:

24-1058

Patty Gustin

03-22-2024 Auto Debit Paylist

APPROVED

Jim Zay

RESULT:

MOVER:

Patty Gustin

SECONDER:

24-1087

03-26-2024 Paylist

APPROVED

Jim Zay

RESULT:

MOVER:

Patty Gustin

SECONDER:

9.A.4.

9.A.5.

9.A.6.

24-1122

03-28-2024 Auto Debit Paylist

APPROVED

Jim Zay

RESULT:

MOVER:

Patty Gustin

SECONDER:

24-1131

03-29-2024 Paylist

APPROVED

Jim Zay

RESULT:

MOVER:

Patty Gustin

SECONDER:

24-1147

04-02-2024 Paylist

APPROVED

Jim Zay

RESULT:

MOVER:

Patty Gustin

SECONDER:

Wire Transfers

9.B.1.

24-1171

04-03-2024 Corvel Wire Transfer

APPROVED

Jim Zay

RESULT:

MOVER:

Patty Gustin

SECONDER:

Grant Proposal Notifications

9.C.1.

24-1113

GPN 011-24: Paul Coverdell Forensic Science/NFSIA FFY 23 - Illinois Criminal Justice

Information Authority (ICJIA) - DOJ/OJP/BJA - $75,000. (Sheriff's Office)

APPROVED

Jim Zay

RESULT:

MOVER:

Patty Gustin

SECONDER:

APPROVED THE CONSENT AGENDA

RESULT:

Jim Zay

MOVER:

Patty Gustin

SECONDER:

10.

DISCUSSION

10.A. Regional Office of Education Employee Benefits Discussion

Chief Administrative Officer Nick Kottmeyer, Regional Superintendent of Schools Amber Quirk

and Financial Administrator of the Regional Office of Education Jeremy Dotson explained that

they are looking for guidance from the Finance committee to move forward with the Regional

Office of Education (ROE) employee benefits for 45 ROE employees that are currently grant

funded and not part of the County’s headcount; 15 ROE employees are currently part of the

County’s headcount and ROE reimburses the County for them. DuPage County Human

Resources will be implementing a new payroll system, and the Board needs to decide if they

want all the positions from the ROE to become County employees so that the County and ROE

could mirror what has been done for the last 30 years, or if the ROE needs to take on handling

their own new payroll system.

Superintendent Quirk and Financial Administrator Dotson presented two potential options for

moving forward with ROE benefits. Option A is to make all 45 grant funded positions County

employees, and all employee expenses would be fully reimbursed by ROE to the County General

Fund. The second Option B is to separate the ROE insurance plan and IMRF designation for all

grant funded ROE employees and make the ROE responsible for all aspects of those employees'

benefits.

There was a discussion amongst the committee regarding the grants that ROE receives, and the

breakdown of what the claim costs would be. There was ultimately a consensus of the committee

to move forward with Option A, to make all ROE positions County Employees, with ROE

reimbursing the County in full. The ROE grants will not be run through the County Board.

10.B. Elected Officials Salary and Stipends Discussion

There was a discussion regarding Elected Officials salaries and stipends that the County Board

needs to approve 180 days before the next election, which will be by the next County Board

meeting. In the current County Board rules, County Board members are not permitted to receive

a stipend for other boards they are members of. There was a discussion on whether the Board

Members should receive a cost-of-living raise, and if the County Board Rules should be amended

to allow Board Members to have the choice of receiving a stipend for participating in other

outside boards.

Another discussion that was on the table was whether other Countywide Elected Officials such

as the Circuit Court Clerk, Recorder, Auditor or Coroner should also get a cost-of-living raise.

Ultimately, there was a consensus to move forward with a resolution at the next meeting so that

any salary adjustments that are made for the Board Members, the other Countywide Elected

Officials would also receive. There was also a consensus among the committee to move forward

with a resolution at the next meeting with a 0% increase in 2025, a 0% increase in 2026, a 2%

increase in 2027 and a 3% increase in 2028 in the salaries of those Elected Officials discussed.

There will be a resolution brought to the Finance Committee and County Board on April 23,

2024.

There was no consensus on stipends, and the discussion on stipends will continue at a different

date.

11.

12.

OLD BUSINESS

No old business was discussed.

NEW BUSINESS

No new business was discussed.

MOTION TO ENTER INTO EXECUTIVE SESSION

A motion was made by Member Evans and seconded by Member Garcia to enter into Executive

Session. Upon a roll call vote, the motion passed.

Ayes: Chaplin, Childress, Covert, DeSart, Evans, Galassi, Garcia, Gustin, LaPlante, Rutledge.

Schwarze. Tornatore, Yoo, Zay

Nays:

Absent: Cahill, Eckhoff, Krajewski, Ozog

13.

EXECUTIVE SESSION

13.A. Pursuant to Open Meetings Act 5 ILCS 120/2 (c) (21) Review of Executive Session

Minutes

ROLL CALL FOR ENTRY BACK INTO REGULAR SESSION

Chaplin, Childress, Covert, DeSart, Evans, Galassi, Garcia, Gustin,

PRESENT

LaPlante, Rutledge, Schwarze, Tornatore, Yoo, and Zay