421 N. COUNTY FARM ROAD

WHEATON, IL 60187

DU PAGE COUNTY

Finance Committee

Summary

www.dupagecounty.gov

Tuesday, April 23, 2024

8:00 AM

County Board Room

CALL TO ORDER

8:00 AM meeting was called to order by Chair Chaplin at 8:00 AM.

ROLL CALL

Chaplin, Childress, Covert, Cronin Cahill, DeSart, Eckhoff, Evans,

Galassi, Garcia, Gustin, Krajewski, LaPlante, Rutledge, Schwarze,

Tornatore, Yoo, and Zay

PRESENT

Ozog

ABSENT

PUBLIC COMMENT

No public comments were offered.

CHAIRWOMAN'S REMARKS - CHAIR CHAPLIN

No remarks were offered.

APPROVAL OF MINUTES

5.A.

24-1254

Finance Committee - Regular Meeting - Tuesday, April 9, 2024

APPROVED

Sheila Rutledge

Paula Garcia

RESULT:

MOVER:

SECONDER:

BUDGET TRANSFERS

6.A.

24-1308

Transfer of funds from 1000-1180-53828 (contingencies) to 1000-4401-53090 (other

professional services), in the amount of $689,000, to move funds from General Fund

Contingencies to the Sheriff's Office for the Intergovernmental Agreement with

DU-COMM for Police Dispatch Services for FY2024.

APPROVED

Brian Krajewski

Patty Gustin

RESULT:

MOVER:

SECONDER:

6.B.

24-1309

Budget Transfers 04-23-2024 - Various Companies and Accounting Units

APPROVED

RESULT:

Brian Krajewski

Sheila Rutledge

MOVER:

SECONDER:

PROCUREMENT REQUISITIONS

Finance - Chaplin

7.A.1.

FI-P-0012-24

Recommendation for the approval of a contract purchase order issued to Aloha Print

Group, to provide on demand printing services, for various County departments, for the

period of April 29, 2024 through November 30, 2025, for a contract total amount not to

exceed $227,894; per RFP 24-029-FIN.

APPROVED

Brian Krajewski

Patty Gustin

RESULT:

MOVER:

SECONDER:

Economic Development - LaPlante

A motion was made by Member LaPlante and seconded by Member Gustin to discharge the

Economic Development Committee for item 7.B.1. Upon a voice vote, the motion passed.

7.B.1.

ED-P-0001-24

Recommendation for the approval of a contract purchase order to World Relief

Corporation of National Evangelicals, to utilize State of Illinois funds awarded to assist

authorized-to-work immigrants/refugees residing in DuPage County and the Chicago

metro area so they may achieve self-sufficient employment, for the period of April 1,

2024 through June 30, 2024, for an amount not to exceed $62,000. Other Professional

Services not suitable for competitive bid per 55 ILCS 5/5-1022(c). Pursuant to DuPage

County Procurement Ordinance 2-353(1)(b). (Funds will be used to continue/finish

programming for which funding has been cut or exhausted, as well as to complete

development of new proprietary programming.)

APPROVED

Lynn LaPlante

Yeena Yoo

RESULT:

MOVER:

SECONDER:

Human Services - Schwarze

A motion was made by Member Schwarze and seconded by Member Gustin to discharge the

Human Services Committee for item 7.C.1. Upon a voice vote, the motion passed.

7.C.1.

24-1318

Simple Laboratories, LLC, - Purchase Order 7021-0001 SERV, is extending contract

through May 17, 2024, to allow for a longer transitioning time for new company Health

Lab. (Care Center)

APPROVED

Greg Schwarze

Patty Gustin

RESULT:

MOVER:

SECONDER:

7.C.2.

HS-P-0020-24

Recommendation for the approval of a contract issued to CliftonLarsonAllen LLP (CLA),

for preparation and submission of annual Medicare and Medicaid Cost Reports, for the

DuPage Care Center, for the period covering May 1, 2024 through April 30, 2028, for a

total amount not to exceed $33,200; per RFP #24-001-DCC.

APPROVED

Greg Schwarze

Yeena Yoo

RESULT:

MOVER:

SECONDER:

Judicial and Public Safety - Evans

7.D.1.

JPS-CO-0002-24

Recommendation for the approval of a change order amending purchase order

5441-0001-SERV, issued to Microgenics Corporation, to provide court ordered drug

testing and supplies, to increase the purchase order in an amount of $48,000, resulting in

an amended purchase order total amount not to exceed $156,114.60, an increase of

44.40%. (Probation and Court Services)

APPROVED

Lucy Evans

Yeena Yoo

RESULT:

MOVER:

SECONDER:

7.D.2.

JPS-CO-0003-24

Amendment to Purchase Order 2846-0001 SERV, issued to Journal Technologies, Inc.,

for a case management system, for New Pretrial Case Configurations total in the amount

of $10,000, a 1.20% increase. (Public Defender’s Office)

APPROVED

RESULT:

Lucy Evans

MOVER:

Cynthia Cronin Cahill

SECONDER:

7.D.3.

7.D.4.

7.D.5.

JPS-P-0014-24

Recommendation for the approval of a contract purchase order to Trinity Services Group,

Inc., to provide meals for the inmates and officers in the jail, for the Sheriff's Office, for

the period of June 1, 2024 through May 31, 2025, for a contract total amount of

$1,225,031; per RFP #23-026-SHF. First of three optional renewals. (Sheriff's Office)

APPROVED

Lucy Evans

Paula Garcia

RESULT:

MOVER:

SECONDER:

JPS-P-0015-24

Recommendation for the approval of a contract purchase order to SapphireHealth, LLC

for the purchase of software licensing for an electronic medical record system in the

Correctional Center for the period of May 1, 2024 through April 30, 2029, for a contract

total not to exceed $299,283.21, per bid 23-111-SHF. (Sheriff's Office)

APPROVED

RESULT:

Lucy Evans

MOVER:

Cynthia Cronin Cahill

SECONDER:

JPS-R-0011-24

Approving an Intergovernmental Agreement with DuPage Public Safety Communications

(DU-COMM) for Police Department Dispatch Services. (Sheriff's Office)

APPROVED

Lucy Evans

RESULT:

MOVER:

Greg Schwarze

SECONDER:

Public Works - Garcia

7.E.1.

FM-P-0019-24

Recommendation for the approval of a contract to Arends Hogan Walker LLC D/B/A

AHW LLC, to furnish and deliver one (1) John Deere 4075R Compact Utility Tractor, for

Facilities Management-Grounds, for the period through November 30, 2024, for a total

contract amount not to exceed $53,302.23. Contract pursuant to the Intergovernmental

Cooperation Act - Sourcewell Grounds Maintenance cooperative contract #031121-DAC.

Job #24-02600.

APPROVED

Paula Garcia

Dawn DeSart

RESULT:

MOVER:

SECONDER:

7.E.2.

FM-P-0020-24

Recommendation for the approval of a contract to Berglund Construction Company, to

install fall protection, which will improve safety and access to existing equipment at the

Power Plant, for Facilities Management, for the period of April 23, 2024 through April

22, 2025, for a contract total amount not to exceed $240,350, per lowest responsible bid

#24-030-FM.

APPROVED

Paula Garcia

Dawn DeSart

RESULT:

MOVER:

SECONDER:

7.E.3.

FM-P-0021-24

Recommendation for the approval of a contract to Groot, Inc., to provide refuse disposal,

recycling, and asbestos pick-up services for DuPage County facilities, for Facilities

Management, for the period of June 1, 2024 through May 31, 2025, for a contract total

amount not to exceed $125,045.78, per renewal option under bid #22-026-FM, first of

three options to renew. ($1,125.14 for Animal Services, $40,800 for the DuPage Care

Center, and $83,120.64 for Facilities Management)

APPROVED

Paula Garcia

Yeena Yoo

RESULT:

MOVER:

SECONDER:

7.E.4.

PW-P-0010-24

Recommendation for the approval of a contract to Groot, Inc., for refuse disposal and

recycling services for the Woodridge Greene Valley Wastewater Treatment Facility and

the Knollwood Wastewater Treatment Facility, for Public Works, for the period of June

1, 2024 to May 31, 2025, for a total contract amount not to exceed $117,500, per most

qualified offer, per bid #22-026-FM, first of three possible options to renew.

APPROVED

Paula Garcia

Kari Galassi

RESULT:

MOVER:

SECONDER:

Transportation - Ozog

7.F.1.

7.F.2.

7.F.3.

7.F.4.

24-1262

DT-R-0161C-19 - Amendment to DT-R-0161B-19, a Local Public Agency Agreement

with the Illinois Department of Transportation, for the improvements of CH33/75th

Street, Section # 17-00233-03-SP, for an increase of $0.16, for a final County cost of

$837,573.31.

APPROVED

Sam Tornatore

Paula Garcia

RESULT:

MOVER:

SECONDER:

DT-P-0024-24

Recommendation for the approval of a contract to First Aid Corporation, d/b/a 1st Ayd

Corp., to furnish and deliver automotive aerosols and cleaners, as needed, for the

Division of Transportation, for the period April 24, 2024 through April 23, 2025, for a

contract total not to exceed $30,000; per lowest responsible bid #24-033-DOT.

APPROVED

Sam Tornatore

Dawn DeSart

RESULT:

MOVER:

SECONDER:

DT-P-0025-24

Recommendation for the approval of a contract to Northern Contracting, Inc., to furnish,

deliver, repair and install guard-rails, as needed for the Division of Transportation, for the

period May 12, 2024 through May 11, 2025, for a contract total not to exceed $50,000;

per lowest responsible bid #21-028-DOT, third and final renewal.

APPROVED

Sam Tornatore

Dawn DeSart

RESULT:

MOVER:

SECONDER:

DT-P-0026-24

Recommendation for the approval of a contract to Ciorba Group, Inc., to provide

Professional Construction Engineering Services for the 2024 Pavement Maintenance

(North) Program, Section 24-PVMTC-22-GM, for a contract total not to exceed

$452,425, from April 23, 2024 through July 30, 2025. Professional Services (Architects,

Engineers and Land Surveyors) vetted through a qualification-based selection process in

compliance with the Local Government Professional Services Selection Act, 50 ILCS

510/0.01 et seq.

APPROVED

Sam Tornatore

Jim Zay

RESULT:

MOVER:

SECONDER:

7.F.5.

DT-P-0027-24

Recommendation for the approval of a contract to Primera Engineers, Ltd., to provide

Professional Construction Engineering Services for the 2024 Pavement Maintenance

(South) Program, Section 24-PVMTC-23-GM, for a contract total not to exceed

$534,706, from April 23, 2024 through June 30, 2025. Professional Services (Architects,

Engineers, and Land Surveyors) vetted through a qualification-based selection process in

compliance with the Local Government Professional Services Selection Act, 50 ILCS

510/0.01 et seq.

APPROVED

Sam Tornatore

Paula Garcia

RESULT:

MOVER:

SECONDER:

7.F.6.

DT-R-0017-24

Awarding Resolution to Builders Paving, LLC, for the 2024 Pavement Maintenance

(North) Program, Section 24-PVMTC-22-GM, for an estimated County cost of

$4,483,656.81; per lowest responsible bid.

APPROVED

RESULT:

Sam Tornatore

MOVER:

Cynthia Cronin Cahill

SECONDER:

7.F.7.

DT-R-0018-24

Awarding resolution to K-Five Construction Corporation for the 2024 Pavement

Maintenance (South) Program, Section 24-PVMTC-23-GM, for an estimated County cost

of $6,975,390.65; per lowest responsible bid.

APPROVED

Sam Tornatore

Paula Garcia

RESULT:

MOVER:

SECONDER:

FINANCE RESOLUTIONS

A motion was made by Member Krajewski and seconded by Member Galassi to combine items

8.A. through 8.D. under Finance Resolutions. Upon a voice vote, the motion passed.

8.A.

FI-R-0071-24

Approval of Employee Compensation and Job Classification Adjustments. (Recorder of

Deeds)

APPROVED

Brian Krajewski

Paula Garcia

RESULT:

MOVER:

SECONDER:

8.B.

FI-R-0072-24

Approval of Employee Compensation and Job Classification Adjustments. (Division of

Transportation)

APPROVED

Brian Krajewski

Paula Garcia

RESULT:

MOVER:

SECONDER:

8.C.

FI-R-0074-24

Approval of Employee Compensation and Job Classification Adjustments. (Probation)

APPROVED

Brian Krajewski

Paula Garcia

RESULT:

MOVER:

SECONDER:

8.D.

FI-R-0076-24

Approval of Employee Compensation and Job Classification Adjustments. (Community

Services)

APPROVED

Brian Krajewski

Paula Garcia

RESULT:

MOVER:

SECONDER:

8.E.

FI-R-0073-24

Acceptance and appropriation of the Illinois Department of Commerce & Economic

Opportunity PY24 Workforce Services for Low and Moderate Income Individuals

including Immigrants, Migrants, and Refugees, Inter-Governmental Agreement No.

24-072006, Company 5000 - Accounting Unit 2841, $177,099. (Human Resources -

Workforce Development Division)

APPROVED

Brian Krajewski

Paula Garcia

RESULT:

MOVER:

SECONDER:

8.F.

FI-O-0002-24

Determining the Compensation of Members of the DuPage County Board.

APPROVED

Brian Krajewski

Paula Garcia

RESULT:

MOVER:

SECONDER:

AYES:

Chaplin, Childress, DeSart, Eckhoff, Evans, Garcia, Krajewski,

LaPlante, Rutledge, Tornatore, and Zay

Covert, Cronin Cahill, Galassi, Gustin, Schwarze, and Yoo

Ozog

NAY:

ABSENT:

8.G.

FI-O-0003-24

Determining the Compensation of Various DuPage County Elected Officials.

APPROVED

Brian Krajewski

Jim Zay

RESULT:

MOVER:

SECONDER:

AYES:

Chaplin, Childress, DeSart, Eckhoff, Evans, Garcia, Krajewski,

LaPlante, Rutledge, Tornatore, and Zay

Covert, Cronin Cahill, Galassi, Gustin, Schwarze, and Yoo

Ozog

NAY:

ABSENT:

INFORMATIONAL

A motion was made by Member Krajewski and seconded by Member Garcia to receive and place

on file: Payment of Claims, Wire Transfers, Appointments, and Grant Proposal Notifications.

Upon a voice vote, the motion passed.

Payment of Claims

9.A.1.

24-1213

04-04-2024 Auto Debit Paylist

9.A.2.

9.A.3.

9.A.4.

9.A.5.

9.A.6.

04-05-2024 Paylist

04-09-2024 Paylist

04-12-2024 Paylist

04-12-2024 Auto Debit Paylist

24-1302

04-16-2024 Paylist

Wire Transfers

9.B.1.

24-1258

04-11-2024 IDOR Wire Transfer

Appointments

9.C.1.

9.C.2.

9.C.3.

CB-R-0023-24

Appointment of William Sullivan to the Salt Creek Sanitary District.

CB-R-0024-24

Appointment of Michael Mashal to the West Chicago Fire Protection District.

CB-R-0025-24

Appointment of Barbara Intihar to the Wheaton Sanitary District.

Grant Proposal Notifications

9.D.1.

24-1278

GPN 012-24: Illinois Department of Commerce & Economic Opportunity Workforce

Services Grant for Low-Moderate Income Individuals including Immigrants, Migrants,

and Refugees, $177,099.32. (Human Resources, Workforce Development Division)

APPROVED THE CONSENT AGENDA

Brian Krajewski

RESULT:

MOVER:

SECONDER:

AYES:

Paula Garcia

Chaplin, Childress, Covert, Cronin Cahill, DeSart, Eckhoff, Evans,

Galassi, Garcia, Gustin, Krajewski, LaPlante, Rutledge, Schwarze,

Tornatore, Yoo, and Zay

Ozog

ABSENT:

10.

DISCUSSION

Tort Liability Fund

Chief Financial Officer, Jeff Martynowicz, provided a brief overview of the Tort Liability Fund.

This is a Special Revenue Fund that is separate from the General Fund. The Tort Liability Fund

is used to pay for insurance policies including: property, casualty, theft, employee practices, auto,

cyber security, unemployment, underground storage tanks, and workers' compensation. The

County uses Alliant Insurance Services as their broker, who surveys the insurance market and

procures third-party insurance companies on behalf of the County. The County is self-insured,

meaning that it pays individual claims up to the maximum dollar amount per each of the policies.

Once a claim reaches the out-of-pocket limit, the excess amounts are covered by the individual

insurance policies. Funding for the Tort Liability Fund comes from the annual property tax levy.

$3,000,000 is levied annually for the program. As of April 22, 2024, the Tort Liability Fund had

a fund balance of $6,627,806. Payments for any lawsuits or settlements are paid out of this fund.

The State's Attorney's Office is the sole legal authority for the County and has the ability to make

lawsuit and settlement payments. Any payments over $75,000 are discussed with County Board

members in executive session as a professional courtesy. The Tort Liability budget is available

online for public viewing. There is also an online tool that can be found on the Auditor's

webpage, called Checkbook Online. This tool provides interactive searching of County

payments, including lawsuits and settlements.

11.

12.

13.

OLD BUSINESS

No old business was discussed.

NEW BUSINESS

No new business was discussed.

ADJOURNMENT

A motion was made by Member Schwarze and seconded by Member Yoo to adjourn at 8:58 AM.

Upon a voice vote, the motion passed.